Job Order Contract Implementation
Job Order Contract Implementation is a multi-part process. Whether you are implementing a Job Order Contract for the first time, or seeking to improve a current JOC, it’s important to address each are in full detail.
Stakeholders need to clearly discuss and establish the goals of the job order contract, associated milestones, timelines, and resource requirements.
From an owner perspective stakeholders include senior management, project management, administrative, accounting, purchasing, building uses, and legal staff.
- Create JOC Program execution procedures and associated JOC Execution Manual or JOC Operational Manual
- Ensure JOC procedures, resources, and capabilities match planned outcomes and JOC Program size.
- Ensure procedures match current make-up and size of staff
- Create JOC Procurement Plan, Processes, and Documentation: bidding documents, contractor qualifications, bidder instructions, general conditions,
- Select Unit Price Book (UPB)-locally research labor, material, and equipment; annual updates, CSI Masterformat data architecture
- Technical Specification: Use existing specifications for the JOC. Do not create specifications unique to the JOC. If specifications do not exist, select industry standard commercial specifications (Arcon Masterspec, BSD SpecLink). Create custom specifications on an as needed basis only.
- Training – Create training documentation in concert with developed procedures. Introductory, advanced, and ongoing training must be required for all participants (owner and contractors stakeholders). Hands-on training via multiple formats including regional, on-site, and virtual.
- Select Job Order Contracting Software – Do not use spreadsheets or generic cost estimating software. Software must provide JOC-specific features (i.e. track NPP items and percentages, note and apply JOC co-efficient(s), etc.). Cloud-based software is preferable to limit implementation time and costs as well as to maximize collaboration and management capability.
