Every Job Order Contract should have an Operations Manual / Execution Guide.   What’s in yours?

Job Order Contract Operations Guide

TABLE OF CONTENTS
Contact Information
Introduction

I. Summary of the Job Order Contract (JOC) Process

II. Job Order Contractor Selection Process
A. Request for Proposal
1. Contracting Process
2. Scope of Job Order Contract Services
3. Limitation
B. Advertisement for Job Order Contracting Firm
1. Proposal Requirements
2. Selection Scoring Process
3. Composite Coefficient Weighting Formula
4. Example of Scoring Calculation
C. Process for Evaluating JOC Phase I Proposals and Selecting Firms for Phase II
D. Procedure for Publicly Announcing Interview Scores and Open Bids
E. Selection Process Forms
1. Letter of Invitation to Submit Bid and Interview-Phase II
2. Phase I Proposal Score Sheet
3. Interview Score Sheet
4. Selection Analysis and Ranking
5. Sample Scorecard Inclusion Plan

III. Contract Documents
A. Instructions to Bidders
1. Explanation to Prospective Bidders
2. Preparation of Bids
3. Bid Guarantee
4. Acknowledgement of Addenda to Invitations to Bids
5. JOC Coefficients, Standard and Non-Standard Hours
6. Site Investigation and Conditions Affecting the Work
7. Taxes
8. Voluntary Minority and Women’s Business Enterprise (MWBE) Utilization
9. Submission of Bids
10. Bid Results
11. Contract Award
12. Partnering
B. Job Order Contractor Bid Proposal
1. Description
2. Unit Price Book
3. Schedule
4. Bid Proposal
C. General Conditions
D. Supplemental Conditions
1.01 Definitions of Job Order Contracting Terms
1.02 Order of Precedence
1.03 Execution and Intent
2.02 Coverage Limits, Insurance Certificates
2.04 Payment and Performance Bonds
2.06 Builders Risk
3.02 Construction Schedule
3.03 Owners Right to Suspend Work
3.07 Damages for Failure to Achieve Timely Completion
4.00 Specifications Drawings and Other Documents
4.005 Design Requirements and Design Documentation
4.01 Discrepancies and Contract Document Review
4.02 Project Record
4.03 Shop Drawings
4.04 Organization of Specifications
4.05 Ownership and Use of Drawings, Specifications and Other Documents
5.04 Prevailing Wages
6.02 Schedule of Values
6.03 Application for Payment
7.00 Changes
7.01 Changes in the Job Order Contract Work or Time
7.02 Equitable Adjustment Due to Fault or Negligence of Owner
7.03 Changes in the Contract Time
10.11.01 New Section Preparation and Authorization of a Work Order
10.11.02 Work Order Request
10.11.03 Work Order Proposal
10.11.04 Work Order
10.11.05 Work Order Checklist
10.11.06 Use of Unit Price Book
10.11.07 Coefficient
E. Special Conditions
1. Definition of the Work Order Project Costs
2. Definition of the JOC Fee
3. Contractor Staffing
4. JOC Quality Control
5. State Sales Tax
6. Submittal of Requested Information
F. Basic Contract (Sample)’

IV. Diverse Business Inclusion Plan

V. Sample Forms

VI. Location(s) Map

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