Phases of a Job Order Contract Task Order
As a the most widely used LEAN construction delivery method, Job Order Contracting can deliver multiple benefits, including the consistent delivery of over 90% of projects on-time, on-budget, and to the satisfaction of all participants and stakeholders.
That said, Owners must be competent and provide leadership, all participants must act in a transparent, collaborative, and mutually beneficial manner, and process must be implemented consistently.
Below is an example of the process involved in a JOC task order/ JOC construction project.
Phases of JOC Task Order
To help illuminate the lean construction method, here are the specific phases of
the JOC task order life cycle:
PHASE
1
Owner establishes a current construction need, determines preliminary
budget and confirms funding availability.
PHASE
2
Owner team (technical/facilities management, JOC program/project
manager, contracting/purchasing or building user) conducts a pre-proposal
meeting and drafts a JOC task order signed by the JOC contract
administrator.
PHASE
3
Owner team and JOC contractor make a joint site visit and confirm
work scope, site conditions and any unusual requirements.
PHASE
4 Owner creates an independent, detailed, line-item cost estimate using approved, locally researched Unit Price Book, UPB, and approved JOC software (Note: a national average price book, even with the use of location indexes, is not recommended.)
PHASE
5
Contractor creates estimate. (Both owner and contractor use the
contract-required unit price book.)
PHASE
6
Contractor submits a task order proposal/estimate. Owner compares it
to independent owner estimate.
PHASE
7
Owner and contractor negotiate a review of any variances or conflicts
with the JOC program. There are three possible outcomes: 1) Owner
issues a notice to proceed (NTP) to contractor; 2) Owner issues
specific changes or requests additional information; or 3) Owner
cancels task order.
PHASE
8
A project kickoff meeting takes place and the worksite is handed off to
the contractor.
PHASE
9
Owner conducts weekly site visits and reviews progress reports
submitted by the contractor.
PHASE
10
Project closes out with a final package of warranty and maintenance
information as specified in the JOC operations/execution manual.
Job Order Contract Task Order
via Four BT, LLC – Independent, Objective, & Best Value LEAN Job Order Contracting Solutions & Services