Job Order Contracting best management practices should be applied throughout the life cycle of every program, contract, project, estimate, and work order.
- Owner establishes a LEAN Job Order Program and selects vendors via a full and open best value procurement process:
Minimum and maximum quantities or dollar values for annual construction and individual projects. A writtesn= operations manual as part of the contract detailing all roles, responsibilities, and requirements including but not limited to workflows, phases, and time, statements of work requirements, locally researched current and actionable cost data, specifications, or other descriptions that reasonably describe work requirements, forms, ordering procedures; and selection criteria used to provide awardees a fair opportunity to be considered. - During planning, procurement, and facilities professionals should work together to develop a clear
statement of work (SOW). - Request a joint site visit to enable the development of detailed SOW and to provide sufficient information for the design builder to develop a detailed line-item proposals.
- Owners should continuously seek design/builder and building user input to improve the efficiency and effectiveness of the ordering process.
- Owner reviews the contractor’s proposals and accepts or notes issues and requests changes or additional information.
- Owner accepts the proposal and issues a Notice to Proceed (NTP) or rejects the proposal.
- Use a locally researched unit price book (UPB) to assure cost visibility and validity and collaborative technology to lower administrative burden as well as assure compliance.
- Adhere to all preestablished timelines and formats and cost limitations
- Require initial and ongoing training for ALL participants to assure adequate knowledge to operate withing a dynamic interactive environment.
- Use simplified procedures and supporting technologies and documentation when issuing orders under multiple award contracts.
- Establish and maintain a performance-based work environment with all work being fixed price.
- Maintain good communications between planning, procurement, and project delivery teams throughout the project lifecycle.
- Assure ALL projects follow the same program methodology.
- Enable all participants to discuss administrative and technical matters and suggest improvements.
via Four BT, LLC – www.4bt.us – Robust LEAN construction planning, procurement, and project delivery solutions.