LEAN Construction and Job Order Contracting Tools and Services – Software, Unit Price Books, Training and Support
Why 4BT?
Unlike “traditional JOC Consultants”, 4BT works with owners and their awarded JOC contractors to ensure a fully collaborative process involving a joint management approach and structure. All aspects of the JOC Program from design, to training, to deployment, and continuous improvement are specifically geared to enable all parties to make decisions in the program’s and project’s best interests. Everyone participates in decision-making and all parties commit to transparency with respect to costs and schedules, sharing both risk and reward.
Deconstruct silos to discover facilities repair, renovation, maintenance, and new construction cost savings.
Most tradtional faclities construction and maintenance related inefficience can be solved with an end-to-end process transformation.
Construction Collaboration + Robust Proces = Predictability, Trust, Consensus, Increased Productivity
Exclusive focus on speeding procurement cycles or pitting constractors against one another will not result in productivity gains. The 4BT approach provides the most efficient and cost-effective JOC Program outcome that deliver mutual benefit to all particpants and stakeholders. That said, the 4BT OpenJOCTM Framework isn’t for everyone. Some owners have constraints not having the leadership and/or management and/or technical capabilities needed to self-manage a JOC Program. In this case, hiring a third party “JOC Consultant”, while costly and providing less overall value to the owner, may be the only possible solution at the current point in time. Using a third-party JOC consultant reduces JOC to more of transactional system, with the primary focus and benefit being speeding the procurement of projects.
Owners need to assess their own “structural readiness” for a collaborative JOC Program. This includes technical capabilities such as building and reviewing detailed line-item construction estimates and behaviors conducive to working with internal and external planning, procurement, and project delivery team members. For example, do your internal teams have strong organization capacity and capabilities including enforcing a standardized phased approach for all projects and work orders? Does your organization have the buy in and commitment of executive leadership. Is there a progressive risk-management philosophy? Is there a budget and project stream with sufficient volume to support a long-term collaborative agreement? Is your team capable of assessing and maintaining the right design-builders with the appropriate capabilities and behaviors? Is your organization capable of building trust and instilling collaborative behaviors (such as problem solving, knowledge sharing, curiosity, and creativity, with its service providers?
#1 Focus upon value and core mission objectives.
#2 Increase value from innovative approaches.
#3 Significantly improve coordination and communication.
#4 Achieve the highest return on investment.
SAM.GOV USFCR Verified Federal Vendor
Assign responsibility, define relationship parameters, and protect the interests of ALL team members.
Open communication, access to shared project local market granulare cost data, documents and collaboration among all project participants.
Collaborative and disciplined framework.
“Standardized tasks and processes are the foundation for continuous improvement and employee empowerment” (Liker 2004).
4BT JOC Program management and integrated project delivery solutions deliver reliable outcomes, faster delivery, higher quality, on budget!
User-friendly, streamlined Job Order Contracting and Integrated Project Delivery Solutions empower organizations to efficiently complete more repair, renovation, maintenance, and new build projects without a steep learning curve, without paid “JOC consultants”, without high “JOC administration” fees, and without the need for LEAN “experts”.
End-to-end OpenJOC and integrated project delivery management improves cost management, work quality, information sharing, and scheduling management.
– Improved cost visibility and cost management capability
– Deliver more value
– Easily migrate from traditional solutions
Integrate internal and external teams via systems-thinking based processes.
Ensure shared value, transparency, and streamlined collaboration.
Powerful, yet easy-to-use services and tools that support efficient project delivery, including Alliance Job Order Contracting simplify administrative and operational processes, and drive best value repair, renovation, and new construction outcomes.
Better manage cost, time, function, and sustainability
Shared information environment = Shared current locally researched granular cost and productivity database
Real-time issue management
Maximizing early and ongoing collaboration internal and external planning, procurement, and project delivery teams
Significant performance and efficiency improvement
Cross-discipline coordination
Monitor project and workorder specifics
Track progress
Save time and money
Note: Four BT, LLC is CMMC Level 2, DFARS 252.204-7012, FedRamp Moderate Equivalent (see more)
CMMC Level 2 Certified
The Cybersecurity Maturity Model Certification (CMMC 2.0) is a program by the Department of Defense (DoD) that aims to enforce the requirements of Federal Acquisition Regulation (FAR) 52.204-21, NIST SP 800-171 and 172, and the Final CMMC Rule. The program has three distinct levels of certification, each with its own set of requirements.
Level 2 Advanced requires organizations to establish policies around each of the CMMC domains and document that their practices implement these policies. CMMC Level 2 introduces 93 new practices aligned with NIST SP 800-171 to the 17 controls in CMMC Level 1. Organizations must undergo triennial third-party assessments for critical national security when working with sensitive, controlled information and an annual self-assessment when dealing with Controlled Unclassified Information (CUI). Plan of Action & Milestones (POA&M) for scheduled upgrades are now permitted.
Shared value, Transparency, and Streamlined Collaboration
The only effective platform that supports a team environment with cost information that is current, locally reserached, and actionable.
The value of integrated planning, procurement, and project delivery teams cannot be overstated.
84% gain in higher-quality construction
41%-74% reduction in project schedules
43%-77% increase in productivity
An 80% improvement in customer satisfaction
A LEAN Project Delivery System establishes and integrates the relationships, roles, and responsibilities of the parties and sequence of activities required to optimally support a built asset. 4BT Alliance Job Order Contracting OpenJOC tools and services deliver the best JOC value to public sector clients.
4BT provides an experienced professional team that will assist with configuring, implementing, and supporting a best value JOC Program. Our team reports directly to the real property owner and is available to assist owners and awarded design builders throughout the JOC Program lifecycle.
Assure an early and ongoing understanding of requirements among all project participants
Optimize planning, procurement, and project delivery in terms of quality, compatibility, constructability, cost, risk, and function to meet customer needs
Improve project planning by avoiding, minimizing, or eliminating miscommunications
Improve work packaging and subcontracting to reduce project complexity
Build and maintain mutually beneficial long-term relationships and interactions to maximize timely communication, coordination, and cooperation
Standardize information, processes, and workflows, which enable localized decision-making and problem solving by those doing the work
Enable a dynamic, well-coordinated construction project delivery system
Identify and record good practices and learning in dealing with projects and reapply them in future projects
Control shared data. Sharing and consumption of team data can be controlled for both in-house teams and outside consultants and stakeholders. Data is secure via AWS and CMMC Level 2. Teams don’t have access to each other’s information unless it is published and shared.
Track progress. After data is shared, each team’s progressive interactions with data can be tracked on a color-coded chart dashboard as well as fully detailed reports.
Alliance Construction Best Management Practices Integrated Planning, Procurement, and Project Delivery Processes
Program Design, Implementation, Operations, Support, and Management JOC Contracts and Compliance Considerations JOC Cost Estimating
Contractual collaboration commitment from all parties
Realistic, valid cost and technical requirement planning
Initial and ongoing training
Quantitative metrics
Empowerment of those doing the work
Active mutual problem-solving
AN ALL-INCLUSIVE PLATFORM TO PROMOTE COLLABORATION BETWEEN ALL PROJECT-TEAMS, INFORMATION, and WORKSPACES WITH REAL-TIME DATA.
Integrated Project Delivery (IPD), Lean Management, Lean IPD, Project Management, Business Strategy, Collaborative Contracting, Trust based Collaboration
WORKSPACE DASHBOARD ALLOWS FULL PROJECT VISIBILITY IN REAL TIME, ALLOWING YOUR OPERATIONS TO RUN SEAMLESSLY, EFFICIENTLY, WITH LESS ADMINISTRATIVE BURDEN, AND IN FULL COMPLIANCE
Easily see the story behind all proposals/estimates/projects/contracts/work orders
Assess risk
Access current and historical information
Integrate planning, procurement, and project delivery teams
Monitor and manage simply and fast
Continuously improve.
Approval Workflows that are easy implement and align team activities with team goals to control risk
Fully Transparent Bidding / Procurement assures “apples-to-apples” comparisons for all contractors and subs with full details for each line item
PROCESS & DATA MINING
Public sector procurement and facilities management professionals are re-evaluating their Job Order Contracting and capital planning processes, and setting ambitious process improvement goals It’s not just about cost savings but delivering the best value possible in concert with fiduciary requirements.
Increase productivity
Reduce costs
Improve satisfaction
Assure compliance
96% – Percent of Projects with Satisfactory Projects 87% – Percent of Projects Completed on Time 91% – Percent of Projects Completed on Budget
Proven Construction Cost Control Solutions
4BT onboarding procedures will assure Owner and Design/Build acquisition planning, procurement, and program/project management teams have access to, and competently use, all tools, services, and capabilities required to perform JOC Program related duties, including but not limited to the following as appropriate.
Manage labor, equipment, and material costs for self-performing contractors
4BT supports our clients with tools and services they need to reduce waste, simplify, and streamline facilities repairs, renovations, maintenance services, and new builds.
Our robust program management solution integrate capabilities, people, processes, information, and supporting technology for organization-wide facilities portfolio repair, renovation, sustainability, and new builds.
Connect detailed scope, cost, and schedule to assure clear picture at the planning stage
Manage a clear set of deliverables for each project phase based upon a programmatic process
Our toolset, customized for each client, includes:
A locally researched detailed unit price book (UPB) inclusive of labor, material, and equipment and productivity information.
Enterprise-level cloud technology, and
A wide range of support services and training.
We assist our clients to help define or refine Objectives, Priorities, Responsibilities, Processes, and Performance Monitoring, to
Develop, link, and de-conflict realistic and achievable project work scopes,
Provide auditable, accurate, credible, dynamic, disciplined, standardized, cost requirements.
Articulate valid requirements in a consistent and standardized fashion,
Match organizational requirements with contractor capabilities,
Measure and analyze results relative to resources used against planned objectives,
Iteratively improve efficiency to achieve planned objectives,
Standardize workflows,
Reduce costs and develop spend analytics, making it easier to identify ‘cost reduction opportunities’,
Improved risk management,
Track contract compliance,
Implement vendor scorecards, and
Improve satisfaction for all participants and stakeholders.
Secure Collaboration Across ALL Phases of Construction Planning, Procurement, and Project Delivery
Learn how the 4BT-PEP Integrated Workplace Solution enables government facilities management leaders to share information, collaborate, and make better decisions.
Adaptable and flexible to meet your organization’s needs while maintaining both LEAN BEST VALUE principles, objectives, and practices and compliance.
PRODUCTS – (partial Listing)
4BT-BCE 4BT Benchmark Construction Estimator 4BT-PEP 4BT Procurement Edition Plus (Includes (1) 4BT-PEP Building in Cloud Annual Subscription & (1) Construction Cost Database) 4BT-FRRM Additional Construction Cost Database for Facilities Repair, Renovation, & Minor New Construction (Annual Per Zone) 4BT-FPM Additional Construction Cost Databases for Facilities Preventative Maintenance (Annual Per Zone) 4BT-ASM Additional Construction Cost Database for Assemblies (Annual Per Zone)
4BT-OSIT 4BT On-Site Initial JOC Training – (1) Day, Cust. Hosted & Attendee’s Own Computers 4BT-WCVT 4BT Webcast Virtual Training
4BT-SPT 4BT Support (24 Hour Technical & Training Support Services) 4BT-TS 4BT Technical Specifications
Training
Initial JOC Software Training – Hosted On-Site
Annual Renewal Training
Virtual Training
Pre-recorded Self-paced Training
Consulting Services
JOC Program Development
JOC Program Audit
Proposal Compliance Audits
JOC Documents and Form Development
JOC Program Marketing – Internal & External
Owner Independent Cost Estimate Development or Review
Cost Research and Custom Line-Item Development
JOC Process Review
BENEFITS
A construction planning, procurement and project delivery platform that integrates people, process, information, and technology.
1) Specify and fully communicate tasks, processes, and costs among internal and external teams.
2) Empower those on-site who are doing the work.
3) Assure full visibility at all levels…. Program, Project, Estimate, Document, Work Order, Owner, Contractor Subcontractor
4) Manage all changes and approvals before moving to the next phase/stage
5) Measure performance – KPIs
6) Continuously Improve
7) Enable real-time information availability and sharing with collaborative cloud technology
Best of breed integration of LEAN Construction processes… cloud software and services for Procurement, Estimating, Project Management, Job Order Contracting and Facility Life-cycle/Total Cost-of-Ownership Management.
The OpenJOC(TM) / OpenBUILD(TM) Advantage
The Only JOC Program featuring…
Open, Adaptive Unit Pricing
Locally Researched Costs with OpenJOC 5% Rule (TM)
No Cost Factors / Indexes
Cloud Access including Project, Document, Facility, & Asset Management
JOC / IQC Program Development-4BT works with client staff to develop JOC, IQC (indefinite quantity contracts), IDIQ (indefinite delivery/indefinite quantity) programs and other LEAN construction delivery methods. Program development includes reviewing and assessing needs and developing procedures and workflow in consideration of all applicable Federal, State and County laws, regulations and policies and incorporating appropriate safeguards for the prevention of fraud, waste, and abuse.
Procurement Documents-4BT works with client staff members to create a complete set of customized bid and contract documents, including Technical Specifications (where needed), Contractual Terms and Conditions, Forms, and associated packages.
Unit Price Books-4BT provides its locally researched OpenJOC(TM) Unit Price Book (UPB) solution. Each unit price book includes the prevailing equipment, material and labor prices and/or or Davis-Bacon wage rates as required. Regular updates are included to reflect current market pricing. Procurement Support-4BT develops and implements prequalification processes for associated client programs to ensure that all the selected contractors have the required experience and expertise to successfully provide the construction services needed. 4BT organizes and conducts pre-bid meetings with bidders as well as make presentations on behalf of the client. 4BT provides procurement support specific to implementation of the contracting system and conducts outreach to maximize general contractor participation in bidding.
Proposal/Cost Estimates, Work Orders and General Reporting-4BT provides the capability to review contractor cost proposals, cost estimates, work orders and other management reports and forms.
Enterprise JOC Cloud Technology-4BT provides world-class cloud technology to manage all JOC Program areas, including but not limited to Program Management, Contract Management, Proposal and Estimate Management, UPB Management, Work Order Management, Document Management, Workflow Management, Building/Space/Component Management, and BIM information access.
JOC Facilitation Support– 4BT can confirm that a project is an acceptable candidate for the associated program. Establish and create a project file at the inception of a project. Clarify the Scope of Work and obtain project plans and/or data from clients. Recommend appropriate contractors. Conduct a Joint Scope Meeting with client staff, contractor staff and architect or engineer, as applicable. Coordinate and document the Detailed Scope of Work appropriate for the work. Assist with resolving issues when project plans and actual conditions vary. Obtain client approval of the Detailed Scope of Work. Issue a Request for Price Proposal to the contractor. Review the price proposals submitted by contractors. Direct the contractor to revise the price proposal, as necessary. Finalize the work order with the contractor. Obtain and review all submissions by the contractor pertaining to the work order, including schedule, safety plan, submittals, shop drawings, permits, etc. Verify client authorizations, approval, and budget account information. Recommend issuance of the Notice to Proceed to the contractor. Other services related to the overall success of a project/program.
