JOC Software

Turn-key JOC Program Solutions tailored to your organization that deliver performance improvement.

DFARS, NIST SP 800-171, and CMMC Compliant – Azure Government Cloud Deployment

Manage single or multiple JOC Projects with diverse Contracts, Contractors, Subs, Proposals, Projects, and Work Orders, as well as maintain structured workflows, project documents, and approvals.  

• Generate comprehensive status and performance information that deliver actionable insights.
• Enable internal and external planning, procurement, and project delivery teams to focus upon driving progress on-site.
• Designed to enable real property owners and design-builders capture and retain knowledge, the 4BT-PEP JOC Solution tells you precisely what your project status is, how much progress teams are making, and what issues require attention.
• Automatically identify installations that do not conform to design drawings, that may require rework or cause schedule delays.
• Leverage over 80,000+ line-item local market construction task updated quarterly without any need for location or economic factoring.
• Validate contractor and subcontractor costs and requirements in a fraction of the time.
• Intuitive to use for anyone familiar with dashboards and spreadsheets.
• Full reporting capabilities include the ability to download ALL your information at any time.
• Keep project teams focused on driving progress while keeping stakeholders fully informed.
• Full training and support services are provided to ensure maximum success for the 4BT JOC Solution.
• A fraction of the cost of “industry leading” JOC providers.

Four BT exclusively provides a dynamic unit price book.  We consistently review and update our locally researched Unit Price Book cost data quarterly to mitigate obsolete or unnecessary line items. Unlike others, our UPB is easy-to-understand, and easy-to-use.

The ONLY Systems thinking-based JOC Solution – Create an efficient and auditable flow of information lasting throughout the contract lifecycle

Improved visibility into cost, schedule, and quality for every project in your portfolio

1. Work as a team, smart, efficient, and improving over time.
2. Reduce unnecessary administrative work and costs through standardized processes, automation, and advanced tools.
3. Better understand cost and technical requirements and clearly communicate a detailed Scope of Work.
4. Improve quality management and performance through defined and fully integrated planning, procurement, and project delivery phases.
5. Fully defined granular construction tasks-repair, renovation, maintenance, and new build.
6. Owners and contractors are empowered to build and retain knowledge.
7. Instantly accessible current, actionable information.
8. Multi-level, multi-format training and support.
9. Quantitative key performance indicators.
10. Proven.

Create a sole source of integrated project information and simplify your JOC Program.

Enhance decision-making, stamp out wasteful procurement practices, and reduce administrative burden. 

CMMC v2 Level 2, DFARS 252.204-7012, FedRamp Moderate Equivalent. (see more)

Whether you have a current JOC Program or are planning one, 4BT solutions improve cost control and increase transparency by centralizing information and integrating planning, procurement, and project delivery teams within a single platform, providing superior cost data, and enabling mutually beneficial outcomes.

Key JOC Program Considerations

1. Ensure knowledge and understanding of JOC Program objectives, goals, and requirements
2. Optimize asset management decision-making strategy
3. Enable collaborative project planning and management workflows
4. Monitor resource requirements and management
5. Evaluate procurement strategies
6. Establish maintenance principles, techniques and processes as applicable
7. Review regulatory compliance requirements
8. Standardize documentation and control policies and procedures
9. Engage in performance monitoring and improvement
10. Require initial and ongoing training for all participants

4BT JOC Software exclusively provides the following capabilities to enable owner and contractor teams to consistently achieve best value outcomes.

Consistently deliver projects on-time & on-budget

Give your planning, procurement, and project delivery managers the integrated systems then need quickly identify and resolve problem.

• Contract Management- Gain control, reduce risk, and ensure compliance by viewing all your JOCs from one central location.
• Deliver projects on time and on budget by applying best practices and standards.
• Track dollars without the need for complex spreadsheets and monitor committed, in process, and used funds. 
• Real-time risk profile across all your JOC project and workorders.
• System tracking prevents errors and time loss due to lost emails or files.
• Track the actual timelines and costs versus scheduled. 
• Securely access (CMMC Level 2 Certification) information from anywhere at any time, as wll as manage budgets, commitments, notifications, and changes with enterprise cloud-based technology. 
• Monitor contract notifications with a centralized auditable view of notifications across all JOC contracts, projects, proposals, and workorders.  
• Achieve cost visibility and cost management capability via the integration of current, local market granular cost data. 
• Instant access to full line-item descriptions, internal and contractor notes, proposals, workorders, contracts, JOC programs, linked documents, budget and project status, and more!

JOC SOFTWARE OVERVIEW – 4BT-PEP – PROCUREMENT EDITION FOR OWNERS

CONFIGURABLE, FLEXIBLE, EXTENSIBLE

4BT software is the most powerful available, and just ridiculously easy for construction teams to use!

We needed extraordinarily little training to be up and running.

– Public Sector Facilities Owner

You don’t need costly consultants to run a JOC Program with 4BT’s solution.

– County Public Works Organization

Benefits

• Cost reductions
• Improved schedule performance, milestones achieved, time saved
• Improved Client Satisfaction
• Reduced rework
• Improved use of available funds
• Better quality of life for participants

Making complex contracts easy to manage.

Why select the 4BT Knowledge-based JOC Solution?

• Easy to manage permissions to keep their confidential information private.
• Consistently assure a detailed scopes of work 
• Easily create and review proposals
• Manage the full program and project life cycle from initial need through warranty
• Leverage locally researched line-item repair, renovation, maintenance, and new construction cost data
• Assure all internal and internal teams access the same current information
• Manage contractors and subcontractors
• Track timelines and costs at all phases
• Fully compliant and auditable

Our enterprise technology supports a culture that drives internal and external participants to focus upon clearly defined, mutually beneficial outcomes.

Our solution goes beyond buildings to include horizontal infrastructure and open spaces. The integration of program management, contract management, and work order management saves you time and money, enabling you to act on needs more efficiently.

And you can now implement your JOC Program for a fraction of the cost of “percentage fee-based” solutions.

It’s about time, right!

View Status of Programs, Contracts, Projects, and Work Orders at a Glance

Store, browse, and maintaine multikple unit price books and coefficients.

Create and Manage Multiple JOC Programs

Create, Review, and Approve Detailed Line Item Estimates and Notes

• Cloud based SaaS – Software as a Service
• Collaborative
• Secure- CMMC Level 2 Compliance
• Transparent
• Fast
• Easy to Use
• Compliant
• Best Value
• Rapid Access to Current Unit Price Book – UPB

The Role of Technology

Technology should support your organization and, more specifically, help to assure that proven processes are deployed consistently, made more efficient, and properly monitored.

In many ways, JOC Software technology should be “hidden”, simply a tool to enable collaboration, transparency, improved productivity, and continuous improvement.

What is LEAN Job Order Contracting?

• A Practical, not a theoretical Solution
• Single Project/Work Order Amount – Guaranteed, Fully Visible, Transparent and Verifiable Costs
• Shared Risk/Reward
• Team Focus upon Outcomes
• Financial and Technical Alignment of Planning, Design, Procurement, and Construction / Project Delivery
• Removal of Traditional Silos
• Team-based – The right people are developed and maintained for the right projects
• Mandatory third-party, independent audits of every contractor proposal
• Knowledge retention and skill building
• Better leverage of local contractors
• Implementation of Lean Concepts, Practices and Tools into traditional JOC framework
• Creation and Support of a Collaborative Culture
• Adaptive management
• Mandatory Initial and Ongoing Training for ALL Participants & Stakeholders
• Owner engagement, support, and leadership (Owner is always aware of project status and progress)
• Program Centric versus Project Centric (A Program is a portfolio of projects, each of which follows fundamental guidelines)
• Robust process embedded into enabling technology
• Twenty percent to forty percent more efficient than traditional methods
• A deliberate strategy supported by a written execution guide, common data environment, and continuous improvement

Improve Outcomes. Any asset. Any time. Anywhere.

Owners need to meet obligations, keep promises, and make decisions based on the timing and needs of internal and external teams.

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• Optimize Outcomes. Empower teams to leverage efficient best practices and proven workflows to consistently drive quality and performance.
• Mitigate Risk. Protect against errors, omissions, delays, and disputes with detailed locally researched unit price cost data, compliance records, and accurate historical information.

Sixty-two percent of construction professionals STILL transfer field data manually or via spreadsheets. Don’t be one of them for your active projects.

Supported by experienced program managers, cost estimators, and industry thought leaders

Our team has decades of experience supporting and life cycle costing all sizes of facilities portfolios, programs, and projects.  We speak your language, however, add to your knowledge and capabilities on an ongoing basis.

Built on industry best practices

Our solutions deploy robust, proven best management practices and industry standards.  LEAN processes are embedded in everything we do.  We also are partners with CSI and leverage, and expand upon, the CSI MasterFormat data architecture to assure all estimates are built and communicated to assure best current and future value. 

Better quality in less time

By using 4BT’s solution set you develop more detailed, clearer, and reliable scopes of work and dependable cost estimates in a fraction of the time.  A reliable estimate is based upon locally researched granular line-item construction cost data and your expertise and is fully transparent throughout the project life cycle.

Reliable Cost Data

A dependable cost estimate can only be achieved by using locally researched detailed line-item construction cost data.  Our cost databases are second to none in this area. 

If you can find another partner that can support your organization’s JOC Program in all the below areas…. contract them… otherwise we would love to learn more about your requirements.

• Version Control
• Detailed and Dashboard Reporting
• Meeting Scheduling, Tracking
• Project Directory
• Documents and Forms Templates
• Policy Documentation
• Workflow Creation and Management
• Task and Issues Management
• Version Control and Full Document Management
• Contractor/Subcontractor Mangement
• MBW/WBE Management
• Project Progress Tracking
• Budget Tracking
• Project Approvals and Close Out
• PDF, Video, and On-Screen Tutorials
• Local Market Cost Data Updated Quarterly
• Project Management Team Role Descriptions
• Discrepancy Reporting
• Document/Data Access and Revision Recommendation Log
• Building Information
• CMMC Level 2 Compliance
• Project Budget
• Contract Budget
• Request for Proposal
• Estimate Creation, Review, Revision Tracking
• Decision Log
• Project Task Log
• Change Order Monitoring and Tracking
• Status Reporting
• Line Item and Project Level Notes
• Project Acceptance Form
• Project Closure Report
• Direct access to BIM/Drawings
• Schedule of Deliverables
• Scope of Services – Detailed and Overview
• Communication Strategy
• Labor, Materials Quantities
• Project Checklist
• Preventive Maintenance Checklists
• Preventive Maintenance Frequencies
• PM Costs
• Statement of Work
• Project Scope
• Project Proposal
• Communications Requirements Analysis
• Cost Change Tracking