- Collect, select and prioritize the right initiatives
- Optimize your resource allocation and planning
- Develop your team
- LEAN construction delivery – project and program management
- Continuous monitoring and improvement
The OpenJOC Job Order Contracting Framework enables centralized management and consistent deployment of best value and compliant processes, methods, and technologies to drive optimal renovation, repair, and construction outcomes.
An OpenJOC Program can build and maintain the optimal resource mix for delivery and to scheduling of facilities renovation, repair, and minor new construction activities to best achieve an organization’s operational and financial goals, while honoring regulatory and other constraints.
- Gather all the possible project input from all participants from the very early conceptual period onward.
- Assure use of common terms, and standard data formats, including locally research construction cost data, complete with detailed line item task descriptions.
- Prioritize projects based upon importance to the organization and budget. Assure projects are linked to organizational strategy.
- Consider safety and compliance issues when prioritizing projects.
- Beware of “mandatory projects” which are, in fact, politically motivated.
- Clarify the scope, fix deadlines and understand drivers before establishing priorities.
- Assure experienced project managers with appropriate competencies are involved. Seek out and leverage individuals who can deliver high-level estimates of requirements in short time frames. Detailed, carefully considered estimates are essential to selecting the right projects.
- Assure all projects are included appropriately in the budget.
- Make certain projects remain within the budget, or that the impacts of any cuts are known to management.
- Focus upon life-cycle costs in addition to first costs. Lower bid projects rarely provide the greatest long-term return on investment. viewed quite differently.
- Attacking variation reduces risk. All estimates should have a 95% probability of realizing planned completion on budget.
- Quality of internal and external staff is directly related to both capacity and outcomes. Excessive reliance upon external consultants is a recipe for disaster. Internal competency and leadership is a requirement. External sources should be used to supplement capacity ONLY.
- Keep all parties involved from the beginning and throughout the project, even if their intervention is minimal and planned for the final stages.
- Regular communication among all stakeholders is required.
- Realize technology is a tool and NOT a driver.
- Make ongoing training, at all levels, a requirement for all participants.
- Collaboration is a requirement.
- Pay attention to education and training for both hard and soft skills; technical project management activities such as planning, risk management, reporting or financial control, communication, negotiating and coaching on your project managers’ development agenda.
- Develop and monitor key performance indicators (KPIs) and conduct regular independent/third-party program audits.
- Encourage new ideas… each project has its own dynamics outside of the process that drive day-to-day operations.
- Build a community – Long term relationships internal and external to the organization are critical to maximizing productivity and overall success. Consider the needs of ALL participants when making decisions, and assure the impact are in concert with long-term value for the community.
- Standardized LEAN project management methodology and project success are directly linked.
- Assure common access to information and require “information packages” for each stage in a project. Assure team members have a collection of steps, a to-do list, tips and examples that will help them succeed with that crucial first step and all ongoing steps of a project.
- Tailor the information packages to the audience. Assure technical and non-technical team members have what they need to succeed.
- Remember, technology usually doesn’t solve a problem, but it can help to enable a solution.
