Are you using spreadsheets and file cabinets for managing your Job Order Contract? The simple fact is that technology matters for Job Order Contracting. In fact, technology is a requisite tool to assure maximum productivity, compliance, and more!
Furthermore, I am not just taking about a estimating program with a unit price book. I am taking about technology that supports JOC Program, Project, Estimate, Document, Issue, Task, Contractor, and Subcontractor Management… at a minimum! Not to mention Building, Space, Component, and Maintenance Management as well as integration with BIM.
Why is technology so important? Let’s take a “basic” example. Estimating is an important component of a JOC Program for Owners, Contractor, and Subs. Below is a partial list of functions and documents associated with a components. Be honest, can you really access, edit, and update the current versions, and historical versions of all of this information from your spreadsheet and file cabinet?
- memos,
- minutes of meetings,
- e-mails,
- quotations,
- list of drawings,
- scopes of work,
- sketches,
- work breakdown structure,
- conference calls,
- important telephone conversations,
- scope revisions,
- photographs / videos & site visit reports
- UPBs
- co-efficients
- approvals
- relevant team members and information
And that’s just PART of what’s involved in creating internal owner estimates or contractor proposals…. and PART of the overall JOC process.
Oh, and one more thing, what will happen if there is an independent audit of your JOC Program?
