How Good is Your Job Order Contracting Program

How Good is Your Job Order Contracting Program?

How Good is Your Job Order Contracting Program?

Is it providing the benefits you anticipated…. saving money, providing on-demand quality services?

How Good is Your Job Order Contracting Program?

 

If you are a County, State, or Local Government and have a job program, the majority of independent and internal audits indicate you are NOT running your JOC Program optimally.

Characteristics of a Successful JOC Program:

  • Best value selection of construction contractors
  • Open, clearly documented roles, responsibilities, processes, and deliverables via written contracts AND the written JOC Operations/Execution Manual
  • Owner competence and demonstrated leadership skills
  • Shared risk/reward
  • Mutual trust & respect
  • Continuous improvement
  • Open, independent, and objective cost data
  • Required, continuous, introductory and advanced training
  • LEAN JOC business processes embedded within and supported by cloud-based technology
  • Owner review of all estimates
  • Independent or owner generated estimates for all projects over a pre-determined dollar volume
  • Continuous monitoring of quantitative key performance indicators (KPIs)
  • Regular independent third party compliance reviews & program audits

So, How Good is Your Job Order Contracting Program?

If you are interested in improving your JOC Program, please contact us….

Uncategorized

4BT OpenJOC Job Order Contract Unit Price Book

4BT OpenJOCTM Unit Price Book (UPB)

The 4BT OpenJOC Job Order Contract Unit Price Book contains line item task descriptions and costs for commonly encountered renovation, repair, and minor new construction costs.

The number of and content of the line items within the 4BT OpenJOC Job Order Contract Unit Price Book are established to assure that 90% of the total dollar value of construction cost estimates for individual JOC projects/tasks is derived from UPB prepriced line items (items within the published and accepted UPB).  A 4BT OpenJOC Job Order Contract Unit Price Book of 40,000 to 60,000 unit price line items should be sufficient for most JOC Programs.

Core elements of the 4BT OpenJOC Job Order Contract Unit Price Book and the 4BT OpenCOSTTM Methodology:

  • All costs are researched locally to reflect appropriate market conditions.
  • Task descriptions are in plain English using industry standard terms.
  • Data organization uses CSI MasterFormat.
  • Line item modifiers are used to account for quantities, access, and other variables.
  • Demolition line items are easily located at the beginning of each section.
  • Community-based approach to cost research and updating.

 

Labor, material, and equipment details are provided within the 4BT OpenJOC Job Order Contract Unit Price Book for each line time as appropriate.

As noted in the below figure, line items are easily found by 1-keyword search, 2-MasterFormat Section Tree, or 3-scrolling.

4BT OpenJOC Job Order Contract Unit Price Book

 

JOC Contractor Selection:   Owners select and award JOC contracts via a best value procurement methodology which may include multiple selection criteria’s.     Once a Job Order Contract is advertised in accordance with local requirements, contractors should respond with an appropriate description of their capabilities, experience, past performance, and a JOC coefficient(s) (a coefficient may also be referred to as an “adjustment factor” or a “multiplier”).   There are generally three coefficients, one for standard work hours, one for non-standard work hours, and another for non-prepriced items, however, additional coefficients may be requested for “secure areas”, “remote areas”, etc. . .   An industry average JOC coefficient typically will range from 0.80 to 1.20.   The coefficient(s) is intended to account for the contractors overhead and profit, and any other items that are allowed per the Job Order Contract.   Awarded JOC contractor(s) use the coefficient(s) to determine lump sum costs for JOC task orders/projects.   The total cost of a JOC task order/project, as developed using the approved JOC UPB, is multiplied by the appropriate JOC coefficient to determine the total lump sum cost proposed by the contractor.

Learn more about the 4BT OpenJOC Job Order Contract Unit Price Book…

Locally Researched Construction Cost Data

Independent Objective Locally Researched Construction Cost Data

Independent Objective Locally Researched Construction Cost Data is critical to improving communication, productivity, and overall satisfaction.

Independent Objective Locally Researched Construction Cost Data

While the most popular source of construction cost data may be “national average” price books and associated localization factors, this approach simply doesn’t provide what owners and contractors need or what oversight groups should require!

In order for the AECOOO sector to take responsibility for the built make progress toward eliminating its legacy of environment, focus must be upon learning, collaboration, and actionable information.

Furthermore there must be contractual incentives for all participants involved to learn collectively and as individuals, and to be successful.

Best value LEAN construction delivery methods are proven to create an environment where over 90% of renovation, repair, and construction projects are delivered on-time, on-budget, and to the satisfaction of all participants and stakeholders.  Specific examples of these proven collaborative methods include Integrated Project Delivery, IPD, and Job Order Contracting, JOC.   The former is used for major new construction, while JOC is appropriate for renovation, repair, and minor new construction.

Both IPD and JOC require a common data environment, CDE, to drive communication, provide financial transparency, and to mitigate the number of errors and omissions and changes orders that are prevalent with traditional construction delivery (design-bid-build, lowest bidder, design-build…).

A CDE included a common set of terms, definitions, and standardized data architectures.  Terms should not be overly complex, stated in plain English, and limit the use of confusing acronyms.   CSI Masterformat, Uniformat, and Omniclass are examples of standard data architectures, which play an extremely important role in aiding communication, improving productivity, and lower the cost of information gathering and maintenance.
Detailed line item cost data, organized by CSI Masterformat, is the foundation of any project and all associated construction cost management activities.  The source of this information typically varies, yet commonly includes a combination of in-house experience, subcontractor information, and purchased third party cost data.

Independent Objective Locally Researched Construction Cost Data

Common Characteristics Associated with Actionable Construction Cost Data 
  1. Locally researched cost data (not a national average cost data and/or localization factors)
  2. Common set of terms and definitions in plain English
  3. Full description of labor, materials, and equipment, including crew composition where appropriate
  4. Organized by CSI Masterformat
  5. Demolition line items
  6. Modifier line items (items that account for variables that may impact the cost of the associate “parent” line item, such as quantity, work height/access, etc.)
  7. Independent and objective sourcing and updating
  8. Ongoing updating process
  9. Created by professional with decades of actual construction field experience, NOT cost researchers.
  10. Sufficient quantity/database size to account for at least 90% of construction projects typically encountered.

Independent, Objective, Locally Researched Construction Cost Data

Independent Objective Locally Researched Construction Cost Data

IIndependent Objective Locally Researched Construction Cost Data

Independent Objective Locally Researched Construction Cost Data

Uncategorized

Estimating Construction Costs for Job Order Contracts

Estimating Construction Costs for Job Order Contracts properly is critical to the success of any JOC program.

As a real proper owner, facilities management professional, or construction contractor, is important to review internal policies, procedures and controls with respect to your JOC Program and Estimating Construction Costs for Job Order Contracts:

  • Are there areas of risk and/or compliance issues?
  • Are management controls sufficient and effective?
  • Is the JOC Program delivering expected benefits?
  • Is the unit price book being used truly independent, objective, and transparent?
  • As an owner are you truly managing the process or relying heavily upon a JOC consultant?
  • Is your JOC Program free of the risk of fraud and/or improper relationships?

Reduction in the procurement lead-time and construction cost for work orders is a benefit promised by some JOC Consultants and/or service providers.  That said, several independent and/or internal audits have found that the cost savings has not occurred.   This failure, however, is not due the fundamental aspects of JOC, but rather the failure of the Owner and/or the JOC Consultant to implement the JOC Program properly.

Direct owner leadership, involvement, management, and the exploration/implementation of  opportunities are all key to the successful implementation of any JOC program.

A JOC Operations Manual and/or JOC Execution Guide must be present and a part of the the JOC contractual documents.   They serve a detailed written workbook that defines roles, responsibilities, tools, workflows, metrics, and overall expectations.

Proper and ongoing training must be a requirement, as well as owner and indepent oversight, and supporting technology to assure that adequate controls are in place to mitigate risk.

Owners JOC project management processes must be both efficient and
effective with respect to meeting the operational goals and assuring compliance.

There are always opportunities  for improvement within JOC Programs and JOC program management processes, policies and procedures, however, these cannot be fully realized is JOC program management is outsource to a third party/ JOC consultant.

It is the real property owner’s sole responsibility to mitigate risk, increase organizational efficiency, and align current processes with industry best practices.

Estimating Construction Costs for Job Order Contracts

As an owner, what should you expect from a JOC Program?

  • A low change order rate 5%-16% or lower
  • Elimination of legal disputes
  • Faster project delivery
  • Reduced procurement costs
  • Higher construction quality
  • Higher satisfaction rate for all involved participants, facility end-users, and oversight groups.
  • Reduction in management process redundancies
  • High participation by local and/or disadvantaged contractors

 

Key performance indicators related to Estimating Construction Costs for Job Order Contracts:

  • Average work order/project price
  • Number and dollar value of change orders
  • Basis for change orders (owner vs. contractor changes)
  • Standardized lead-time days for all project stages
  • Project on time.
  • Internal person-hours savings
  • Number of owner/contractor negotiations
  • Costs of JOC projects versus alternative delivery methods
  • Training and certification requirements and compliance
  • JOC work order/task order checklist including clear definition of acceptable JOC projects
  • % of priced versus non-prepriced line items and valuesEstimating Construction Costs for Job Order ContractsEstimating Construction Costs for Job Order Contracts
Challenges facing Owners LEAN Facilities Management

Challenges facing Owners LEAN Facilities Management

Their are many Challenges facing Owners LEAN Facilities Management in terms of moving from theory to practice.

Achievement of LEAN Facilities Management requires greater focus upon change management as well improving overall owner leadership skills and competency.

In general, real property owners lack an understand of facilities life-cycle and LEAN construction best management practices.

Challenges facing Owners LEAN Facilities Management

Facilities life-cycle and LEAN construction best management practices …

  1. Collaboration will ALL project participants and stakeholders
  2. Common data environment (CDE) and standard data architectures (CSI MasterFormat, Uniformat, Omniclass) – Locally researched and shared/common line item unit price database
  3. Continuous improvement (not being satisfied with the status quo)
  4. Shared risk/reward
  5. Financial transparency
  6. Ongoing REQUIRED training and certification
  7. Design, implementation, and monitoring of LEAN collaborative construction delivery methods (Integrated Project Delivery – IPD, for major new construction, and Job Order Contracting – JOC, for renovation, repair, maintenance, sustainability, and minor new construction)
  8. Leveraging technology for lower cost implementation and consistent deployment and monitoring, versus being the driver
  9. Life-cycle versus first-cost decision-making
  10. Understanding the value of long-term win/win relationships

Challenges facing Owners LEAN Facilities Management

Challenges facing Owners LEAN Facilities Management

Challenges facing Owners LEAN Facilities Management

LEAN Construction in the Public Sector

LEAN Construction in the Public Sector

LEAN Construction in the Public Sector requires Owners to take responsibility for their facilities and other forms of built structures.

This simply cannot occur until Owners become competent in Collaborative LEAN Construction Delivery Methods and associated life-cycle management of the built environment.

Collaboration and win-win contractual incentives for all participants (AE firms, contractors, subs, owners, building users, oversight groups) are prerequisites to measurable improvements in facilities management outcomes.

Best value procurement, financial transparency, and a common data environment (CDE) must be implemented in concert with a rigorous and sustained focus upon CHANGE MANAGEMENT.

Until real property owners are held accountable in their roles as stewards of the built environment there is no reason to expect that the rampant waste associate with the AECOO sector will diminish (architecture, engineering, construction, owner/operator/operations).

Collaborative, proven, best value LEAN construction delivery methods have existed for decades and are capable consistent achievement of 90%+ of projects on-time, on-budget, and to everyone’s satisfaction.   Thus the issue is not the unavailability of solutions, but rather the level of education and awareness across the AECOO sector.

Total quality management and continuous improvement are industry norms across most other business sectors.  It’s beyond due for implementation throughout our AECOO community.

The failures associated with facilities management are largely the responsibility of property owners and oversight groups.  They pay the bills.  It’s really that simple.

LEAN Construction in the Public Sector

Learn more about LEAN Construction in the Public Sector…

 

Job Order Contracting versus Design Bid Build

Job Order Contracting versus Design Bid Build

Job Order Contracting versus Design Bid Build can help to measurably improve construction productivity, quality, delivery times, and overall satisfaction for all participants.

Job order contracting saves significant time and improves quality, consistency, and overall satisfaction vs. traditional design-bid-build.

Efficiently managing the numerous renovation, repair, maintenance, sustainability, and minor new construction projects facing real property owners and facilities management teams is critical to the success of every facilities dependent organization.

Job order contracting is a LEAN collaborative construction procurement and delivery method that that delivers major advantages versus conventional design-bid-build.   The focus placed upon early upfront and ongoing communications and full transparency associated  with Job Order Contracting  is central to improving outcomes.

Even though job order contracting has been successfully practiced in the U.S. since the 1980’s, it remains unknown to many and is commonly poorly implemented.

Job Order Contracting requires competency and leadership on the part of the owner, and an appropriate focus upon change management.    Collaboration, mutual respect and trust among selected service providers and the owner,  and full financial transparency are targeted goals.

A locally researched, independently sourced detailed line item Unit Price Book, UPB, provides the basis for shared project knowledge and transparent pricing.   A properly designed UPB lists common and repetitive commercial construction tasks construction tasks using industry standard terms in plain English.   Each line item includes labor, material, and equipment costs as appropriate.  The UPB generally has approximately 40,000 to 60,000 line items, including demolition line items and line item modifiers.   The latter account for varying quantities, work location, and other variables.    Best management practice notes that the UPB be updated annually and locally researched.

JOC is an  an integrated project delivery (IPD) approach designed specifically for smaller renovation, repair and minor new construction projects, however maintains all the same collaborative principles.

Integrated project delivery ” integrates people, systems, business structures and practices into a process that collaboratively harnesses the talents and insights of all participants to reduce waste and optimize efficiency through all phases of design, fabrication and construction…. Integrated Project Delivery is built on collaboration. As a result, it can only be successful if the participants share and apply common values and goals.” – AIA

Benefits of Job Order Contracting versus Design Bid Build

  • Higher productivity
  • Improved quality and overall satisfaction
  • On-demand services
  • Improved financial visibility
  • Virtual elimination of legal disputes
  • Fewer change orders
  • Fully defined roles, expectations, and deliverables.

Job Order Contracting versus Design Bid Build

Common Myths Associated with Job Order Contracting versus Design Bid Build

  • Higher costs
  • Best to outsource (JOC managed by a JOC consultant versus a JOC Owner)
  • JOC is for everyone
  • JOC can be managed in spreadsheets
  • JOC doesn’t require continuous training
  • Procurement, facility end-users, and technical teams (DPW/facilities management) are not directly involved
  • Owners don’t need to review contractor estimates
  • Owners don’t need to prepare their own internal estimates for some projects.
  • JOC programs don’t need to be audited

Learn more…

Job Order Contracting versus Design Bid Build

Building Information Modelling BIM & the Construction Industry - Technical Report TR-1405A

Building Information Modelling BIM in the Construction Industry – Technical Report TR-1405A

Building Information Modelling BIM in the Construction Industry – Technical Report TR-1405A

Building Information Modelling BIM in the Construction Industry - Technical Report TR-1405A

The National BIM Standard Definition from 2007, NBIMS states that a BIM is a:
“… digital representation of physical and functional characteristics of a facility. As such it serves as a shared knowledge resource for information about a facility forming a reliable basis for decisions during its life cycle from inception onward”.
To optimise the return on investment and associated impacts upon the environment, stakeholders may be involved in a single aspect or multiple aspects of a BIM system (Cholakis 2012) including design, procurement, construction delivery methods, construction management, condition assessment, repair, renovation, adaptation, utilization, capital planning and budgeting, life/safety and security management.
The BIM system is a collaboration by different stakeholders at different phases of the life cycle of a facility to insert, extract, update or modify information in the BIM to support and reflect the roles of that stakeholder (NBIS 2007). Figure 2.1 summarises the BIM system as the integration of the AECO stakeholders through the utilization of people, processes and systems.

That said, the primary drivers and/or requirements of BIM are process-based and require a laser-like focus upon CHANGE MANAGEMENT and LEAN Collaborative Construction Delivery Methods (Integrated Project Delivery – IPD, and Job Order Contracting – JOC).

The role of technology is simple one, to support lower cost deployment, collaboration, and ongoing management.  Technology, however, should not be the primary driver or main focus.  Lastly, 3D visualization should not be confused with BIM.  BIM can be accomplished without 3D visualization.

Building Information Modelling BIM in the Construction Industry – Technical Report TR-1405A

Outsourcing Job Order Contracts

Outsourcing Job Order Contracts

Outsourcing Job Order Contracts is contrary to the fundamental concepts this LEAN construction delivery method and at best should be considered only as a temporary solution.

Job order contracting is a collaborative construction delivery method capable of consistently executing 90%+ of renovation, repair, and minor new construction project on-time, on-budget, and to the benefit of all stakeholders… if designed, implemented and managed properly.    That said, while there are many, here are three reasons not to outsource job order contracts.

First, however, a quick explanation about what I mean by outsourcing job order contracts is called for.  Hiring a JOC consultant and paying them a fee based upon the total construction volume, to “manage” a JOC program is basically outsourcing from a business and process perspective.  This is inherently contradictory to the core aspects of JOC such as direct early and ongoing participation by real property owners and building uses, as well as owner leadership and furthermore can create conflicts of interests and even set the stage for fraud.

Organizations, large and small, have difficulty managing the numerous repetitive renovation, repair, and minor new construction projects required to sustain a facility portfolio and maintain performance requirements cost effectively.   Most organizations suffer a large number of project failures:   slow response times, poor quality, excessive costs, and/or excessive costs.

Traditional project delivery methods such as design-bid-build, lowest bidders, and even design-build have provided fully adequate solutions.

Outsourcing Job Order Contracts – Three reasons NOT to do it.

  1. Poor or lack of planning: No on knows your organization better than its own staff.  Building users, technical teams (DPW, engineering), and procurement staff should have the required experience, competence, and local knowledge to provide requisite planning.  Relying upon an outside consultant heightens the risk of poor or lack of planning.   The AECOO industry has suffered far too long from failure to implement change management, specifically a failure to remove the adversarial relationship between real property owners/facilities managers and service providers.  Adding a third party to this mix does little to resolve the situation.
  2. Poor Estimating:  It is key that owner’s review all JOC estimates as well as prepare internal estimates for project over a certain size. This element of a JOC process helps to communicate project requirements via a through review of line item detailed cost estimates as well as mitigate errors and omissions.  Relying upon a third party for this process introduces an increased potential for miscommunication.  It is also important the the cost data used be locally researched, independent, and objective.
  3. Unclear or improper roles:   Every JOC Program should have a written JOC Operations Manual/JOC Execution Guide as part of the contract.  The role of the the real property owner/facilities management is to provide leadership, experience, and local knowledge.   Outsourcing this role immediately negates these responsibilities at worst, and at a minimum creates confusion. The addition of another “layer in the game of telephone” is never a good thing, if it is not adding value.   It generates a situation where the owner/facilities manage assumes the JOC consultant doing a particular task, and is fully compliant with the JOC program and associate rules, regulations, statues.   As multiple independent government audits have demonstrated, the latter is not the case. As a result project timelines and benefits are put at risk.

While there may be reasons to hire a JOC consultant initial to “manage” a JOC Program, owners/facility managers should use this interim period to learn to be self sufficient.   There are currently far too many real properly owners wasting millions of dollars on non-valued-added services, not to mention less than efficient JOC programs versus running efficient owner-managed JOC programs.

Outsourcing Job Order Contracts

Hopefully real property owners, and the AECOO industry as a whole will deals with these addressable, time saving, money saving ideas will increase the success rate and efficiency of their numerous renovation, repair, and minor new construction projects.

What to learn more…

via Four BT, LLC – Independent, Objective, and Best Value LEAN Construction & Job Order Contracting Solutions

2017 Construction Labor Cost Data

2017 Construction Labor Cost Data

To date, 2017 Construction Labor Cost Data shows a increase of 2.5%-2.7% (over 12 months period), indicating a strong overall industry and consistent with forecasts of an approximate 3% increase for the year.  Some trades are anticipated to rise as much as 4%.  (BLS)

Real gross Private investment in nonresidential structures  increased 22% , while government gross investment in structures was down 15% (Bureau of Economic Analysis, BEA).

Private office construction spending increased 29% in 2017, but demand has decreased (Census Bureau).

Locally researched 2017 Construction Labor Cost Data, as well as full line items tasks including labor, material, and equipment, is now available.   Stop relying up “national average” cost books, and get the actionable construction cost data your need!

2017 Construction Labor Cost Data 2017 Construction Labor Cost Data

LEAN Construction Cost Data

LEAN Construction Cost Data

LEAN Construction Cost Data drives an open, transparent approach that is best suited for collaborative construction delivery. 

LEAN Construction Cost Data

While it may be generally recognized that detailed line item construction task definition and associated costing methods provide the most beneficial and defensible form of information, there are multiple issues/concerns that must be considered in order to properly leverage and benefit from this highly refined level of construction costing.

 

Here is a short list of noteworthy factors…

  • Expertise in line item construction cost research
  • Applicability of specifications to the local area
  • Appropriate levels of granular and quantity of line items
  • Cost to adequately research data
  • Locally research versus “national average” cost data
  • Use of common terms, descriptions, and data formats (CSI Masterformat)
  • Update frequency
  • Granularity – Information breakdown for labor, materials, and equipment
  • Productivity – Use of the appropriate crews

Unit price line item cost data collection is expensive in terms of resources required to develop and maintain current and defensible information, thus is generally cost prohibitive for any single real property owner, AE firm, or construction contractor to pursue.
Commercial construction cost databases of approximately 60,000 unit price line are generally adequate to cover 90% or more of commercial projects normally encountered.   Some vendors may boast hundreds of thousands of line items, however databases of this size can actually be counterproductive, by creating confusion, delaying initial implementation, contributing to errors, and even lowering productivity.

LEAN Construction Cost Data

 

Interested in learning more?

Request the OpenCost LEAN Construction Cost Data White Paper…

 

Note: The term “construction” is being used generically to describe any type of construction, including renovation, repair, maintenance, sustainability, and/or new construction projects, unless specifically otherwise stated.

LEAN Construction Cost Data

Job Order Contract Task Order

Job Order Contract Task Order

Phases of a Job Order Contract Task Order

As a the most widely used LEAN construction delivery method, Job Order Contracting can deliver multiple benefits, including the consistent delivery of over 90% of projects on-time, on-budget, and to the satisfaction of all participants and stakeholders.

That said, Owners must be competent and provide leadership, all participants must act in a transparent, collaborative, and mutually beneficial manner, and process must be implemented consistently.

Below is an example of the process involved in a JOC task order/ JOC construction project.

Phases of JOC Task Order
To help illuminate the lean construction method, here are the specific phases of
the JOC task order life cycle:
PHASE
1
Owner establishes a current construction need, determines preliminary
budget and confirms funding availability.
PHASE
2
Owner team (technical/facilities management, JOC program/project
manager, contracting/purchasing or building user) conducts a pre-proposal
meeting and drafts a JOC task order signed by the JOC contract
administrator.
PHASE
3
Owner team and JOC contractor make a joint site visit and confirm
work scope, site conditions and any unusual requirements.
PHASE
4 Owner creates an independent, detailed, line-item cost estimate using approved, locally researched Unit Price Book, UPB, and approved JOC software  (Note: a national average price book, even with the use of location indexes, is not recommended.)
PHASE
5
Contractor creates estimate. (Both owner and contractor use the
contract-required unit price book.)
PHASE
6
Contractor submits a task order proposal/estimate. Owner compares it
to independent owner estimate.
PHASE
7
Owner and contractor negotiate a review of any variances or conflicts
with the JOC program. There are three possible outcomes: 1) Owner
issues a notice to proceed (NTP) to contractor; 2) Owner issues
specific changes or requests additional information; or 3) Owner
cancels task order.
PHASE
8
A project kickoff meeting takes place and the worksite is handed off to
the contractor.
PHASE
9
Owner conducts weekly site visits and reviews progress reports
submitted by the contractor.
PHASE
10
Project closes out with a final package of warranty and maintenance
information as specified in the JOC operations/execution manual.

Job Order Contract Task Order

Job Order Contract Task Order

via Four BT, LLC – Independent, Objective, & Best Value LEAN Job Order Contracting Solutions & Services

JOB ORDER CONTRACTING OPPORTUNITIES

JOB ORDER CONTRACTING OPPORTUNITIES

JOB ORDER CONTRACTING OPPORTUNITIES  provides by Four BT, LLC , provider of independent, objective, and best values JOC solutions – UPBs, Technology, Services, & SupportJOB ORDER CONTRACTING OPPORTUNITIES

A list of current (top) and past job order contracting opportunities for contracting serving public sector renovation, repair, and minor new construction requirements.

Title:                      Job Order Contract – Fort Bliss, Texas (includes White Sands Missile Range, New Mexico)

Sol. #:                    W91151-17-R-0066

Agency:                Department of the Army

Office:                  Army Contracting Command, MICC

Location:              MICC – Fort Hood

Posted On:         Apr 24, 2017 3:55 pm

Base Type:         Sources Sought

Link:                       https://www.fbo.gov/notices/168ff16017e411f4c4c91dce86de8ed9

 

——————————————————-

 

Title:                      Job Order Contract – Yuma Proving Grounds

Sol. #:                    W91151-17-R-0065

Agency:                Department of the Army

Office:                  Army Contracting Command, MICC

Location:              MICC – Fort Hood

Posted On:         Apr 24, 2017 3:50 pm

Base Type:         Sources Sought

Link:                       https://www.fbo.gov/notices/b0bfdbd3fb1d16e7548424d318050d5f

 

——————————————————-

 

Title:                      Job Order Contract – Dugway Proving Grounds, Utah

Sol. #:                    W91151-17-R-0064

Agency:                Department of the Army

Office:                  Army Contracting Command, MICC

Location:              MICC – Fort Hood

Posted On:         Apr 24, 2017 3:45 pm

Base Type:         Sources Sought

Link:                       https://www.fbo.gov/notices/c0594948c40f0249ea5fb561c29f40f1

 

Job Order Contract Staffing

Job Order Contract Staffing

job order contract staffingJob Order Contract Staffing should include skilled owners and construction contractors, and the limited use of JOC consultants.

Job Order Contract Staffing Requirements

 Direct Owner Involvement – A fundamental premise of Job Order Contracting is owner involvement with all service providers,   Communication and collaboration must be early and ongoing.  In order for this to occur, and for ALL parties to receive the maximum benefit of JOC, owners must be competent and capable with respect to LEAN construction delivery methods and tasks such as detailed line item estimating and owner/contractor negotiations.

While some owners rely upon JOC consultant to manage their JOC Program, this practice should be temporary only.   It is certainly more costly and, as the major of independent JOC Audits have demonstrated, inefficient and potentially subject to inappropriate abuse.

 

     Planning for Staffing Requirements – The initial planning for JOC staffing occurs during the JOC feasibility study. The minimum skills required to support the JOC process include managerial, contract administration, construction management, project management, and quality assurance.

The JOC staffing will change to meet the workload to be managed/performed by using JOC.  Quality assurance personnel should work in close relation to those preparing task orders to facilitate communications, scheduling, and coordination.

     Initial Staffing Requirements – Generally, $2 million to $5 million in annual JOC workload will require the primary or partial responsibilities of four or five staff members. It is recommended that one position be primarily responsible for JOC for purchasing, and that a peer from the technical team also lead that function.  Experienced, competent and credible personnel should be involved in the JOC process.  All personnel assigned JOC responsibilities must be trained to properly perform their job functions. JOC training courses are offered for various owner, professional, and educational groups.

     Training Requirements – Training should begin a minimum of 5 or 6 months before the planned JOC award.  Personnel involved with the JOC contract from both the technical and purchasing teams should visit other locations that are currently executing a JOC contract to gain a working perspective.

via 4BT.US – Independent, Objective, & Best Value Job Order Contracting and LEAN Construction Delivery Solutions – Locally researched unit price books, cloud estimating technology, training, and services.

Want to learn more?

Job Order Contract Source Evaluation Plan

Job Order Contract Source Evaluation Plan

The primary objective of a Job Order Contract Source Evaluation Plan is to select the service provider that provides the BEST VALUE.

It some markets, one be might surprised to learn that a Job Contract Source Evaluation Plan is either not used, or is basically a simple modification of a typical procurement process.  The net result of such an approach however is a relatively high percentage of Job Order Contracting Programs that are under performing and too costly versus best management practice implementations.

Job Order Contract Source Evaluation Plan

Whether evaluating proposals for a JOC Consultant or JOC construction contractors, following a well thought out and accepted selection evaluation plan should provide the highest likelihood sourcing a contractor capable of delivering contract requirements at a reasonable cost.  This process may result in an award being made to a higher rated, higher priced offeror. In this case, it has been determined that the technical superiority and/or overall business approach, potentially including superior past performance outweighs the initial cost variables, however, the total cost of the program is anticipated to be lower.

Detailed requirements as identified in the Request for Proposal (RFP), and/or solicitation should communicate how evaluation of objective performance requirements will be accomplished and how the offeror will be credited for such performance.
Lowest price, technically acceptable, source selection process is generally not appropriate for JOC or other LEAN construction methods. Overall best value is not as likely to result from a selection that depends exclusively upon technical factors and lowest price. Past experience, and a thorough evaluation of other nontechnical factors afford greater visibility into total capabilities of an offeror.

Use of detailed technical and non-technical evaluation criteria that reflect the requirements of the JOC program enable the owner to emphasize technical ability, management abilities, quality, and past performance in reaching the best possible source selection decision.

Examples of evaluation criteria that have been effectively used wihtin a Job Order Contract Source Evaluation Plan:
(1) Project management ability, including key project management staff, technical support staff and the quality control plan.
(2) Subcontracting support capability and subcontract management, including identification of key subcontractors, purchasing system/level of subcontracting.
(3) Past and present performance information which will demonstrate ability to perform the proposed effort;
(4) Project execution, including sample project preparation/submission; and
(5) Price, including completeness, reasonableness.

Need assistance in developing a Job Order Contract Source Evaluation Plan?

Learn more…

4BT Education, Training, and Certification help to provide valuable insight in the following areas:
  1. Collaborative, LEAN business practices associated with Job Order Contracting
  2. Metrics including Key Performance Indicators (KPIs)
  3. How to foster continuous improvement
  4. Financial transparency
  5. Common terms, definitions, and standard data architectures
  6. Methods to build long-term mutually beneficial relationships
  7. Gaining a life-cycle / total-cost-of-ownership perspective versus first-cost mentality
  8. Best value procurement strategies
  9. Enabling technology
  10. Focusing upon Outcomes
LEAN Construction Cost Data
Hard Construction Costs

Hard Construction Costs

Hard Construction Costs are the detailed tasks, materials, equipment, and labor required to complete a renovation, repair, maintenance, sustainability or new construction project.

They are quantifiable and best determined by an experienced construction cost estimator with at least a decade of line item construction cost estimating under his/her belt.

Hard Construction Cost – Issues with Traditional Methods

Contrary to somewhat general opinion the best method for obtaining hard costs is NOT exclusively from subcontractors.    There are many pitfalls in simply using past experience and subcontractors for only for generating a hard cost estimate:

  1. Over time owners/facilities managers generally use the same subcontractors.  This may result in “cost creep” as both parties become “too comfortable” in how they general cost proposals and issue work.
  2. The above can occur even if the owner/facilities manager shifts work around among a group of contracts or regularly solicits the traditional three (3) quote per project.   Local contractors tend to know what owners will pay for projects.
  3. Unless stipulated otherwise by the owner/facilities manager, the contractor(s) /subcontractor(s) generally provide estimates in their own formats and terms.  This makes it extremely difficult to accurately understand and compare estimates.

Detailed Line Item Construction Estimates –  Apples to Apples

Requiring the use of locally researched detailed unit price book, organized using CSI Masterformat, and noting which line items are modified and not modified provided significant valued to ALL project participants.    (Note:  Using a so-called “National Average” price books, even if one applies cost factors is not the same a s locally researched price book, and  is not recommended.  National average price books are far too general. )

Local for a unit price book that is objective, independent, locally researched and has between 50,000 and 75,000 line items which include the below:

  • Building Structure– Cost associated with the structure including all labor and material required to complete the whole building or structure.   If a buildings, specifically the external shell is key breakdown.   Additional categories include mechanical/HVAC, electrical, foundation, interior, etc.
  • Site– All site work and underground, aerial, water systems, drains, fire, paving, grading, sewers, etc.
  • Landscape –  Grass, lawns, trees, mulch, shrubs, fertilizer, and every other material included in the construction of the projects based on the architectural drawings.
  • Contingency– Contingency is a reserved amount of money covering all estimated unforeseen conditions that might affect the construction process. Although it is not an amount that you can measure, it can be estimated, and generally ranges between five and twenty percent.
  • Overhead & Profit – Temporary facilities, utilities, tools and safety and security costs.  What is included in overhead can vary significantly based upon the associate project delivery method and contract.

How to Estimate Hard Construction Costs

Once their is common understand of the scope of work AND a site walk has been conducted, a detailed line item estimate of hard construction costs can be developed that includes all appropriate quantities in term of number of items, labor hours and crew compositions, material quantities and costs, and equipment costs.  General conditions are also considered and many or may not be included in the line item estimate based upon contract requirements.

Detailed estimates should provide a variance range of +/- 5%  if the project has been clearly communicated and understood by all parties, barring any extenuating circumstances.   At this stage, contingency should be in the 0 to 10 percent range.

Hard Construction Costs

Learn more…

 

via Four BT, LLC  – Independent, Objective, and Best Value JOC & LEAN Construction Solutions, including locally  researched line item cost databases.

https://4bt.us/job-order-contracting/
Construction Project Management

Construction Project Management

Construction Project Management activities, adequately supported by LEAN construction processes (JOC, IPD,PPP), a common data environment(CDE), and technologies such as the Cloud and BIM allow savvy AECOO[1] organizations to more consistently achieve a higher quality and productivity gains.

Construction Project Management

Construction Project Management

The complexity of the new construction, renovation, repair, and maintenance project activities requires the integration of people with varying areas of expertise and skill levels that may or may not be co-located.

The ability to share and edit current common actionable information provides major benefits. Properly designed and implemented Collaborative LEAN Construction Project Management consistently delivers 90%+ of projects on-time, on-budget, and to everyone’s satisfaction.

Cloud Construction Project Management Solutions allow enables teams to collaborate more quickly and efficiently by providing appropriate access to current and actionable information.

LEAN Construction Delivery Methodology, supported by Cloud Construction Project Management, allows all participants and stakeholders to progress beyond the “modeling” and “visualization” capabilities of BIM, to the real-time critical “information” sharing level throughout the life-cycle any form of physical infrastructure.

The Cloud allows everyone to work in teams and share information in a way that was never before possible.   Increased focus upon actionable current information “Big BIM” and higher levels of connectivity and transparency enable greater focus upon outcomes.

A CDE (Commom Data Environment), a mutually understood set of terms, definitions, and data formats, also greatly assists everyone to understand the current and potential future status of physical infrastructure and associated activities.

Facilities management and service providers can make more informed choices and more consistently obtain higher quality and productivity.

Building in Cloud is designed precisely to meet these needs: to share and manage building and project information and drive greater team performance.  

Try Building in Cloud for a month for free… you’ll be amazed at how you can increase the efficiency of your organization.

2017, Cholakis, P. (Four BT) Moscardi, L. (Lemsys)

[1] AECOO – Architecture, Engineering, Construction, Owner, Operator/Operations

via Four BT, LL – Independent, Objective, & Best Value JOC and LEAN Construction Delivery Solutions

Estimate Construction Costs

Estimate Construction Costs

Learning how to estimate construction costs will minimal variation requires a decade or move of experience and observing several key LEAN construction best management practices including collaboration, transparency, standard terms/data architectures, and continuous improvement.

Estimate Construction Costs

It is generally recognized that detailed line item construction task definition and associated costing methods provide the most beneficial and defensible form of information.

That said, there are multiple related issues/concerns that must be considered in order to properly leverage and benefit from this highly refined level of construction costing.     These include, but may not be limited to the following;

  • Expertise in line item construction cost research
  • Applicability of specifications to the local area
  • Appropriate levels of granular and quantity of line items
  • Cost to adequately research data

Estimate Construction Costs

Unit price line item cost data collection is expensive in terms of resources required to develop and maintain current and defensible information.  It is generally cost prohibitive for any single real property owner, AE firm, or construction contractor to maintain a cost research staff capable of generating an actionable 30,000 to 60,000 commercial construction line item database.

Learn more and request the 20 page white paper…

via Four BT, LLC – Independent, Objective, and Best Value JOC & LEAN Construction Solutions

Traditional Construction Cost Estimating

Traditional Construction Cost Estimating

Traditional Construction Cost Estimating

Traditional Construction Cost Estimating can benefit from LEAN business practices, a focus upon education and training, and collaborative technology.

Bills of Quantity (BOQ),Bill of Materials (BOM), and/or detailed line item methods provide the lowest level, and/or most granular construction costs.  The opposite end of the spectrum, and least detailed, includes Order of Magnitude and Square Foot Costs.

Traditional Construction Cost Estimating at a detailed level fully considers construction components, tasks, quantities, and costs inclusive of materials, equipment, and labor items.  Tasks are generally organized in a consistent manner by trade, associated with a construction[1] project.  Quantities are expressed as “each”, “square feet”, “square yards”, “cubic yards”, “hours”, and related local standards of measure.

The sources of the information generally include historical cost data, estimator experience, and independent third parties (cost consultants, public “reference” information, and subcontractors).

A unit price includes material, labor and equipment for each component and/or construction task/activity at a granular level.  A total project is therefore represented by multiple line items.  Based upon the source and type of information, there significantly differences in levels of sophistication, detail and quality occur.

It is generally recognized that detailed line item construction task definition and associated costing methods provide the most beneficial and defensible form of information.  That said, there are multiple related issues/concerns that must be considered in order to properly leverage and benefit from this highly refined level of construction costing.     These include, but may not be limited to the following;

  • Expertise in line item construction cost research
  • Applicability of specifications to the local area
  • Appropriate levels of granular and quantity of line items
  • Cost to adequately research data

Unit price line item cost data collection is expensive in terms of resources required to develop and maintain current and defensible information.  It is generally cost prohibitive for any single real property owner, AE firm, or construction contractor to maintain a cost research staff capable of generating an actionable 30,000 to 60,000 commercial construction line item database.

Traditional Construction Cost Estimating

Learn more about the available locally researched unit price cost databases…

[1] The term “construction” is being  used generically to describe any type of construction, including renovation, repair, maintenance, sustainability, and/or new construction projects, unless specifically otherwise stated.

Uncategorized

Facilities Lifecycle Management

Facilities Lifecycle Management requires increased competency on the part of facilities owners and facilities management.  See asset life-cycle model…

A total cost of ownership perspective is also required as opposed to the more prevalent practice of first-cost dominance.

LEAN collaborative construction delivery and similar best management practices provide a framework for generating positive facilities management outcomes versus economic and environmental waste.

Facilities Lifecycle Management

The Top 10 List when considering BIG BIM and Facilities Lifecycle Management:

1. Collaboration – involvement of all stakeholders – Owners, AE’s, Contractors, Oversight Groups, Community …

2. Transparency – Appropriate access to cost information, and associated comparison to published independent third-party costs, such as RSMeans Construction Cost Data.

3. Consistent Format and Terminology – Use of a standard set of terms and data architectures such as Uniformat, Masterformat,and Omniclass.

4. Metrics and Benchmarks – Time, Accuracy, Conditions, Cost…

5. Proper allowances for local conditions – geographic, weather, productivity of labor, security, …

6. Appropriate level of technology to assure productivity, collaboration, security, audit trail.

7. Robust Process – The application of a robust process and business “best-practices” with a focus upon continuous improvement.

8. Appropriate knowledge of all “levels” of construction cost estimating, cost engineering, and their potential accuracy – Square Foot / Conceptual / Building Level Construction Cost Estimating, Assembly / System Level Construction Cost Estimating, Unit Line Item Construction Cost Estimating.

9. Knowledge of the impact of the Construction Cost Delivery Method upon construction costs and life-cycle costs – Design-Bid-Build, CM@Risk, Design-Build, Job Order Contracting, Integrated Project Delivery

10. Fundamental understanding of Total Cost of Ownership and Facilities Lifecycle Management – Physical and functional conditions, Operations, Sustainability, Renovation, Repair, Efficient Project Delivery Methods (IPD-Integrated Project Delivey, JOC – Job Order Contracting)

JOC Cooperative

JOC Cooperative

A JOC Cooperative is a method of procuring and implementing job order contracting services primarily for public sector agencies that anticipate an annual JOC construction volume of less than $2,000,000.

Using a JOC Cooperative enables eligible entities to meet requirements associated with providing legally mandate competition for contracts of commonly purchased products and services, while saving the the cost of going through the traditional procurement process for each and every renovation, repair, or minor new construction project.

JOC Cooperative

JOC construction contractors benefit as well by having a multi-year contract and saving the time and expense of going through the procurement process for each individual participating governmental entity.

All Cooperatives are NOT the same however.  Here ares some items to look for when evaluating and selecting a JOC Cooperative.

JOC Cooperative

  1. Is the Cooperative a public agencies or a private agency.  Very few JOC cooperatives are actually public agencies, and are private corporations linked to public agencies.  This can be an important factor in terms of the motivations of the JOC Cooperative and in terms of assuring there is no potential for fraud or misuse.
  2. Fees.  Some Cooperatives require excessive fees while not provided services to justify them.
  3. Services.  The JOC Cooperative, at a minimum, should provide the following services: On-site, regional, and virtual training at all levels; JOC estimating services for public agency members, JOC audits.
  4. Unit Price Books:  The unit price book should be locally researched and not based upon a national average and/or reliant upon location factors or localization indices.  Unit Price Books should be independent and objective, and based upon prevailing and/or Davis-Bacon wage rates as statues require.
  5. Cloud based JOC software.   Cloud-based and JOC specific software should be available and required for all awarded contractors and member agencies.   At a minimum software must be integrated with the unit price book, manage coefficients, and note priced and non-prepriced line items within appropriate JOC/task order estimates.

Note:  If, as a public agency, your JOC construction volume reaches $2M/year or more, it is time to consider setting up your own JOC program

Learn more….

via www.4bt.us – Independent, objective, & best value JOC Soutions

LEAN Construction Masterformat

LEAN Construction Masterformat

In general, it is advantageous, if not a best management practice, to require all renovation. repair, maintenance, construction projects, as well as all participants and stakeholders, to use common terms, definitions, and standardized data architectures.

If this were done, there would be far fewer misunderstandings, errors, omissions, change orders, etc.

OMINCLASS, Uniformat, MasterFormat are all all extremely valuable and should be required in North America, and “interchangeable” formats developed on a worldwide basis.

COBie should  be fully  compatible and not divergent.

Standardized “glossaries” &  data architectures combined with LEAN Construction Methodologies &  increased competence and leadership on the part of real property owners (and all service providers), would go a lot further to solving the rampant waste so common throughout the AECOO sector than the “obsession with 3D visualization”.    Tech will not sole much on its own.

Tech is important, but…

As a clear line item description of construction tasks, including labor, equipment, and materials, is critical to a common understand of the scope of work, a unit price book organized by CSI Masterformat should be a component of every job.

LEAN Construction Masterformat

An accurate and shared description of all work task and a clear indication of budgetary requirements is a fundamental element of project success.   It’s amazing how many construction projects lack this basic foundation.

LEAN Construction  www.4BT.US

JOC Consultants

Why Public Sector Building Owners Should NOT Pay Percentage-based Compensation to JOC Consultants

JOC Consultants

Hiring JOC Consultants to basically outsource Job Order Contract Program management and providing payment to the JOC Consultant as a percentage of total construction volume is JUST PLAIN WRONG.
Here are the reasons why….
  1. Higher potential for conflict of interest and fraud.   The JOC consultant is being paid based upon construction volume, thus the more money spent, the more money the JOC contractor makes.   There is little, if any reason for the JOC consultant to save money/reduce costs.   Secondly, if the JOC consultant has ANY impact upon approving JOC project the conflict of interest is clearly problematic.
  2. Lack of Owner involvement & leadership.  A key benefit of JOC is early and ongoing collaboration and transparency information sharing between the real property owner technical and procurement teams and the awarded JOC construction contractor. The relationship and dynamic is key to a win-win relationship that enables over 90% of JOC project to be delivered on-time, on-budget, and to everyone’s satisfaction.   This fundamental benefit of JOC can easily be lost if a JOC consultant is placed in the middle.
  3. Higher JOC Program Costs.  Another major benefit of JOC is high productivity and more dollars spent on beneficial, best value renovation, repair, and construction projects versus on procurement costs and waste.    With JOC consultant fees ranging from approximately 2.5% to 8.0% of construction volume, some owners literally are paying hundreds of thousands of dollars and millions of dollars in consulting fees.   This just doesn’t make sense.  Any competent owner could easily pay for their own staff and run a more efficient program internally at these levels and attained a significantly higher return on investment (ROI).
So who would hire a JOC consultant per the above and why?
In general County and State government engage in this practice.  They do so for a variety of reasons.
First, County and State governments are generally not as savvy as other sectors with respect to facility management best practices.  In terms of FM expertise, the DOD sector is recognized by many as a leading source of competence and best practices, followed by higher education.
Second, some public agencies are simply using JOC as a method to speed procurement by bypassing traditional procurement practices.   In fact, multiple independent audits have noted both of these concerns, and virtually all involved County and State Government agencies.
Job Order Contracting can provide significant benefits and cost saving, IF designed, implemented, and managed properly.    Outsourcing Job Order Contracting, just like outsourcing facilities management, however, is likely not a viable long term practice.   Facilities are NOT commodities.  Facilities and other forms of physical infrastructure are generally critical to the mission of organizations.   We should all manage them properly.
Learn more…
I'd like the following

www.4BT.US
 JOC Consultants
Definitive To Guide Job Order Contracting

The Definitive Guide To Job Order Contracting

Request The Definitive Guide to  Order Contracting to learn:

How to create a solid Job Order Contracting Program to meet your goals
What stakeholders to involve across the organization
How to identify, prioritize, and profile JOC Projects/Task Orders
What information you need to support a JOC strategy
What internal and external teams to leverage and how to coordinate them
How to measure the effectiveness of your JOC strategy

Definitive Guide to Job Order Contracting 

Definitive guide to job order contracting

Request: info@4BT.US

Construction Document Information Management

Construction Document Information Management

Construction Document Information Management is central to productivity improvement.

Construction Document Information Management

Construction Document Information Management

2017, Cholakis, P. (Four BT) Moscardi, L. (Lemsys)

Imagine the ability to rapidly organize data and leverage mobile tools to enable access to, and the management of, actionable, standardized, defensible  information… anytime and anywhere.

Streamlining Construction Document Information Management processes is an essential step towards improving productivity, quality, and overall value for all stakeholders.   The process creates a competitive advantage for innovative construction companies.

A Construction Document Management System must allow the visualization of the most common files used in the construction industry such as detailed line item construction cost estimates, required forms, drawings and BIM models.

Time spent looking for the right information accounts for approximately 13% of an employee’s time each and every week.   Up to $10,000, or more, is be wasted annually, per employee, just on looking for the right information.  This does not nclude the cost of not finding the correct information in a timely manner, or using the wrong information.

In the construction industry companies the situation if far worse.  It’s not usual for project managers to spend 30% of their time searching for the information needed to carry out their activities within e-mail, paper documents/paper binders, and digital files that are not shared or centrally located.

In addition, by 2020 digital information will be increased by 30 times. Survival for many AECOO (Architecture-Engineering-Construction-Owner-Operation) will require the adoption of information management tools expressly designed for LEAN collaborative processes and/or workflows.

Appropriate, current, and actionable digital document must be available to participants and stakeholders.

Construction Document Information Management and LEAN Construction Delivery are key focal areas to be addressed by AECOO organizations.  Real transformation is required, thus a successful change management programs must be supports by everyone.   Only those that are successful this effort will achieve increased business productivity and efficiency, while reducing operating costs.

Operating separately, isolated from the value chain, is rapidly becoming unsustainable.

Where to start?

Here are a few essential points to consider when planning a collaborative documents and LEAN construction delivery strategy.

  • Cloud Access
  • Efficient and varied search tools
  • Document versions and revision management
  • User access permissions and privileges management
  • Viewers for common files used
  • Collaboration among team members
  • Management and tracking of requests for changes/issues found in documents
  • Common industry standard terms and definitions – Common Data Environment, CDE
  • Standardized data architecture (CSI MasterFormat, Uniformat, Omniclass) – – Common Data Environment, CDE
  • Integration of LEAN Construction Delivery Methods and Workflows (Integrated Project Delivery, IPD, Job Order Contracting, JOC)
  • Consideration of Life-cycle Management of the Built Environment and Asset Total Cost of Ownership

The 4BT-CE Cloud Estimating & Building in Cloud Solution is an example of a framework expressly designed to meet the needs of the AECOO community to share and manage information of a building as well as ensuring greater efficiency in team activities.   Current, actionable, and commonly formatted information is available to all team members (internal and external) anywhere, anytime and from any device (PC, Tablet or Smartphone).

A free trial is available, and costs are as low as $26.90/month per unlimited number of concurrent users.

 

 

Uncategorized

4BT-CE OpenJOC Building in Cloud

4BT-CE OpenJOCTM Building in Cloud

The Best Value Cloud-based Job Order Contracting Solution

Are you paying excessive fees?

Are you using “average national price data” and location factors?

4BT-CE Building in Cloud JOC software, 4BT Unit Price Book,  our 4BT Staff support provide the products and capabilities to deploy and execute a best management practice Job Order Contracting Program.

OpenJOC Building in Cloud

The 4BT CE Building in Cloud platform and services incorporate all of the following features and capabilities and more.
  1. Host multiple JOC UPBs (source and year)
  2. Lock  your JOC UPB per contract
  3. Rapid and easy JOC UPB line item Search and Selection
  4. Automatically apply coefficient to associated Contract/Estimate
  5. Contract, Project, Estimate, Document, Contractor, Task, UPB Management
  6. Cloud deployment
  7. Automatic reporting of Price and Non-prepriced (NPP) line items
  8. Support for multiple coefficients
  9. Ease of Use
  10. Regional, On-site, and Virtual Training
 LEARN MORE>>>

Basic Module includes….

4BT-CE-User Administration User Assignments/Privileges
4BT-CE-Dashboard Calendar, Open/Closed Issues, Assignments
4BT-CE-Login/Authentication Secure Login
4BT-CE-Estimating Cost Estimating
4BT-CE-Reporting Reporting & Export to Excel/PDF
4BT-CE-Estimating/Estimate Management Manage Estimating
4BT-CE-Estimating-Browse Price List Price List – Read Only
4BT-CE-User Profile User Information-Name, Title, Photo, Contact Info, Language, Time Zone, Units of Measure, Date/Time Formats, Currency Time/format, Privacy, Security
4BT-CE-Systems Alert System Notifications
4BT-CE-Message Center Internal Messaging / System Email
4BT-CE-Settings Organization Level – General Information, Subscriptions, Roles and Permissions
4BT-CE-Subscription User Level Subscription Information
Buildings Building Information
Team Team Information
Documents Document Management
Tasks Task Creation and Management
Issues Issue Creation/Management
Spaces Space Information/Management
Options – Below are Optional
BIM BIM model viewing
Custom Reports Client defined Reports
Custom Documents Client requested/defined Documents

Best Practice Job Order Contracting

Best Practice Job Order Contracting

Best Practice Job Order Contracting

The DOD has long been recognized as the leader in best practice job order contracting.  Other non-DOD Federal Government Agencies and Higher Education follow in a close second in terms of level of general knowledge and skill.  County, State, and Local Governments, include secondary education unfortunately continue to use JOC simply as a means to speed delivery and bypass traditional procurement versus as a LEAN collaborative construction delivery method.  These markets also rely up a troublesome practice of relying up JOC consultants to play key JOC administrative roles, if not basically outsource their JOC programs.  The latter is fundamentally in opposition to JOC’s basic principles and in some cases a breeding ground for potential program misuse and fraud (see various independent and internal audit of JOC Programs).  Thus while County, State, and Local Governments in general have a ways to go in deploying Best Practice Job Order Contracting, the potential benefit are certainly worth the effort.

The following provides a good introduction to best practice Job Order Contracting.  Note that for
“speed reading”, key items have been highlighted in “red”.

AFARS PART 5117

Best Practice Job Order Contracting

Best Practice Job Order Contracting

AFARS – PART 5117

SPECIAL CONTRACTING METHODS

(Revised September 23, 2015)

 

Best Practice Job Order Contracting

Subpart 5117.90 – Job Order Contracts

5117.9000 Scope of subpart.

(a) Job Order Contracting (JOC) is an alternative contracting method to fulfill requirements for sustainment, restoration, and modernization (SRM) projects at installation level (post, camp or station), with an estimated value exceeding $2000, but not exceeding the amount of SRM authority delegated to the installation by the ACOM and/or HQDA. In general, proposed projects valued at $2,000 or less are considered inappropriate for ordering under JOC because of the administrative costs associated with processing JOC orders and the simplified purchase methods available for these actions. [AFARS Revision #15, dated February 17, 2005]

(b) Additional information on executing JOC is found in the JOC Guide published by the JOC Steering Committee. The guide may be obtained from Assistant Chief Of Staff (Installation Management), Attn: DAIM-FDF-M, 7701 Telegraph Road, Bldg. 2594, Alexandria, VA 22315-3800.

Best Practice Job Order Contracting

5117.9001 Definitions.

As used in this subpart –

“Coefficient” means a numerical factor that represents costs (generally indirect costs) not considered to be included in “Unit Price Book” unit prices (e.g., general and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, sales tax and compliance with tax laws, and also contractor’s profit). Contingencies such as changes in wage rates and the effect of inflation in option years are also covered in the coefficient when Economic Price Adjustment is not used. Coefficients proposed by offerors are multiplied times the unit prices in the Unit Price Book to price a job or project on individual orders. The coefficient(s) proposed by the offeror and accepted by the Government are incorporated in the JOC. [AFARS Revision #15, dated February 17, 2005]

“Job order contract” means an indefinite-delivery, indefinite-quantity contract which is awarded on the basis of full and open competition and effective competition and is used to execute sustainment, restoration and modernization projects at installation (post, camp, or station) level. The JOC includes a comprehensive collection of detailed repair, maintenance and minor construction task descriptions or specifications, units of measure and pre-established unit prices for each of these discrete tasks. Each project or job ordered under a JOC is normally comprised of a number of pre-described and pre-priced tasks. [AFARS Revision #15, dated February 17, 2005]

“Non-prepriced task or item” means a necessary, but incidental, part of a job or project ordered or to be ordered under a JOC that is not susceptible to unit pricing using the pre-priced tasks in the Unit Price Book or database incorporated in the JOC. The coefficient developed for a prepriced task or item must not be applied to a non-pre-priced task or item.

“Unit Price Book” means the compilation of sustainment, restoration, and modernization tasks, associated units of measure and unit prices that are used in job order solicitations and JOC. JOC unit prices include direct material, labor and equipment costs, but not indirect costs or profitswhich are addressed in the coefficient(s). Depending upon the source of the data base used, the Unit Price Base (UPB) may contain from 25,000-90,000 line items. [AFARS Revision #15, dated February 17, 2005]

Best Practice Job Order Contracting

5117.9002 Applicability.

(a) JOC may be used to execute sustainment, restoration, and modernization projects at an installation. [AFARS Revision #15, dated February 17, 2005]

(b) JOC must only be used for the projects covered at 5117.9000. Installation facilities engineering support services, such as utility plant operation, custodial, grounds maintenance, refuse collection and disposal, and similar work cannot be acquired using JOC. Architect-engineer services as defined in FAR 36.102 cannot be acquired under JOC. However, informal (shop) drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated under JOC.

Best Practice Job Order Contracting

5117.9003 Use of job order contracts.

5117.9003-1 Characteristics.

In general, a JOC involves the following unique characteristics:

(a) Use of a “Unit Price Book” to pre-price the direct material, labor, and equipment costs associated with tasks listed in the book coupled with one or more “coefficient(s)” to cover contractor profit and indirect costs.

(b) A solicitation and contract which contain a large volume of pre-priced, elementary, facilities engineering type, detailed tasks that are normally available on an automated database;

(c) Competitive source selection based on an integrated assessment of capability and past performance, technical and management proposals, sample task proposal, and the coefficient(s) proposed for the base year and option years, as appropriate (best value). (Selection of Architects and Engineers statute procedures must not be used for evaluation or award of JOC.)

(d) An indefinite-delivery, indefinite-quantity (task order) contract which provides for the use of negotiated, definitive, bilateral orders (i.e., the JOC contractor formally accepts the order, as mutually agreed, by signing the DD Form 1155; see 5117.9004-3(h)); and

(e) Each signed task order becomes, in effect, a fixed price, lump sum contract and is managed accordingly.

Best Practice Job Order Contracting

5117.9003-3 Planning and coordination.

(a) JOC should be considered when an installation’s projected sustainment, restoration, and modernization workload is anticipated to be of such a yearly volume that benefits to be derived from JOC use are greater than the costs of the Government resources and contractor overhead associated with establishing and using a JOC. These costs include the total Government resources required to award, use, monitor and administer the JOC and JOC orders as well as management oversight and functional support of the total JOC process. The calculated workload for a potential JOC should exclude –

(1) Work normally reserved for 8(a) or set aside for small disadvantaged businesses;

(2) Repetitive tasks that are not complex (such as interior and exterior painting, sanding and finishing/sealing of floors, roofing, etc.) and are traditionally covered by requirements contracts;

(3) Work covered by contracts awarded under the Commercial Activities Program; and

(4) Work that can be effectively and economically accomplished by in-house resources. [AFARS Revision #15, dated February 17, 2005]

(b) A market survey must establish that more than one capable firm is willing to compete for a JOC at the installation.

Best Practice Job Order Contracting

5117.9004 Procedures.

5117.9004-1 Presolicitation.

(a) The DPW must document the decision and plan to use a JOC in support of an installation or activity. The garrison commander, who cannot re-delegate this authority, must approve the decision and plan. The decision to use JOC must also be documented and approved when the JOC is re-solicited. [AFARS Revision #15, dated February 17, 2005]

(b) To solicit for a JOC, the Government must develop task specifications and a Unit Price Book tailored to the needs of the installation to be supported. Any special range pricing (to get quantity discounts) of units associated with the requirements of known JOC projects to be ordered must be specified.

Best Practice Job Order Contracting

5117.9004-2 Solicitation.

(a) The contracting officer, in coordination with the installation DPW, must assure that the specifications and Unit Price Book have undergone technical review and validation and are tailored to meet the projected requirements of the installation and local economic conditions. This is a critical step in implementing JOC and is required to minimize the need for non-pre-priced items during the processing of task orders. The projects proposed to be ordered under JOC must be identified in internal documentation, and a representative description must be included in the solicitation.

(b) To encourage competition and lower coefficients, the JOC solicitation must include realistic and reasonable annual minimum and maximum dollar amounts for projected requirements. Generally, the higher the minimum is, the lower the coefficient proposed will be. The annual maximum is connected with the bonding requirement (see the definition at 5117.9001).

(c) The guaranteed minimum for the basic contract and each option period is required. A new minimum guarantee must be obligated upon exercise of an option. The minimum guarantee need not be the same amount that was used to secure the work of the basic contract. However, it must be more than a token amount so that adequate consideration exists.

(d) Because of the complexity of small and small disadvantaged business utilization issues in relation to JOC, a DD Form 2579 is required for proposed JOC solicitations. The Small Business Specialist must send a copy of the DD Form 2579 to the Director, Office of Small Business Programs.

(e) The Government’s unilateral right to withdraw a proposed job or order before or after receipt of contractor’s proposal must be included in the solicitation.

(f) The solicitation must explain the make-up of the Government unit prices and specify what types of costs, as a minimum, must be covered by the coefficient. (See 5117.9001 for definition.) Offerors must specify in their proposal what additional types of costs are included in their coefficients. These additional costs may be incorporated in the contract, if appropriate, and may preclude later disagreements over non-pre-priced tasks. “Pricing” of option periods, to include consideration of any wage adjustments when Economic Price Adjustment is not used (see 5117.9004-2(i)), must be covered by contractor’s coefficient(s) proposed for those periods. Separate coefficients may be used for normal working hours and other than normal working hours.

(g) JOC solicitations and contracts must clearly notify offerors of initial and continuing bonding requirements. The term “bonding” used in this paragraph includes any relevant alternative payment protection as discussed in FAR 28.102-1. Bonding must be sufficient to cover the stated estimated annual maximum contract value. No JOC contract shall cite the total estimated maximum value of the contract (including option periods) as the estimated annual maximum value, although there may be language in the contract allowing ordering beyond that “maximum” but less than the estimated value of the total contract with option periods. The estimated annual maximum value will be a reasonable figure based on historical experience and known workload for the coming year. This approach should avoid the prior difficulties associated with adjusting bonding coverage every time a new task order is awarded. Because contractors can now plan their liability for premiums, and because they get unliquidated/unneeded premiums reimbursed by the bonding agent, payment incrementally through the use of the coefficient becomes both logical and reasonable. Contractors must be clearly notified, in the solicitation and contract, of their responsibility for ensuring sufficient bond coverage during the course of the contract. All costs associated with bonding (specifically including bond premiums) shall be included in the coefficient. If the estimated annual maximum value is exceeded, FAR 28.102-2(a) and (b) apply. Since the bond premium is repaid through the coefficient and the coefficient is paid as an indirect cost under progress payment or other normal payment provisions there will be no separate repayment(s) for bond premiums.

(h) JOC solicitations and contracts must contain provisions for making annual adjustments to the option year(s) prices. This must be done by updating the base year coefficient using criteria and predetermined formulas in an economic price adjustment (EPA) clause. Adjustments to the base year coefficient will be based on the Engineering News Record (ENR) Building Cost Index (BCI) as published by McGraw Hill. The ENR index is a weighted aggregate of changes to construction costs. For computation of the EPA, the BCI for the city closest to the supporting installation will be used. EPA will not be used for JOCs awarded outside the United States; nor shall it be used under National Guard Bureau, and other, JOC contracts employing an annually updated catalog. JOC solicitation and contracts must use annual adjustments or annually updated catalog, but not both. The clause set forth in 5152.237-9000 must be used in JOC contracts in accordance with this paragraph. Use of EPA under regional or multi-site JOCs with multiple coefficients is at the discretion of the contracting officer on a case-by-case basis but should be declared in the affected solicitations. Any deviation from the required use of EPA (and this EPA clause) for pricing option years, or the use of the specified index (BCI), must require prior approval from DAIM-FDF and SAAL-PP.

(i) Job order solicitations must be accorded the same type of planning and management review as commercial activities procurement actions.

[AFARS Revision #21, dated May 22, 2007]

Best Practice Job Order Contracting

5117.9004-3 Ordering.

(a) Summary of ordering process. After the requirement is validated in accordance with command or installation procedures and an estimate is prepared to determine suitability of the project for the JOC, the SOW is presented to the contractor with a request for a proposal. The contractor then prepares a proposal that identifies the tasks and quantities necessary to accomplish the job. This proposal is subsequently evaluated, and agreement is reached on quantities, time, performance period, etc., through discussions and negotiations. After agreement, a fixed-price bilateral order is prepared. (Some integral non-pre-priced work may be included in the order. (See (e)(2).)

(b) Statement of work.

(1) The SOW for the proposed order must contain sufficient detail to enable the Government to develop an independent government estimate (IGE), for orders $100,000 or more, and to assure that the contractor can properly prepare a responsive and cost effective proposal with a minimum of non-pre-priced tasks.

(2) The SOW must be updated prior to issuing the order to reflect the details of the negotiated agreement and to include significant quantities, methods of construction, quality levels, and number of days to complete the work. This updated SOW may also include a statement that the work must be performed in accordance with the method and quality of construction specified in the contractor’s proposal. Other pertinent aspects of the contractor’s proposal may also be specifically cited as deemed appropriate; however, the entire contractor’s proposal will not ordinarily be made a part of the SOW. The updated SOW must contain sufficient detail to allow the Government to effectively monitor the contractor’s performance.

(c) Independent Government estimate (IGE).

(1) In accordance with FAR Part 36.203, a detailed IGE for orders $100,000 or more, should be obtained prior to evaluation of the contractor’s proposal. This IGE is in addition to the earlier gross estimate, which helped determine whether the proposed work was appropriate for JOC. The IGE shall be prepared using the same method required of the contractor (e.g., the Unit Price Book). A detailed analysis of all task orders is required for orders less than $100,000 in order to aid in the determination of a fair and reasonable price.

(2) Total or lump sum IGEs are not acceptable for proposed JOC task orders. The IGE must be sufficiently detailed to be useful in evaluating, not only the reasonableness of the contractor’s proposed price, but also any costs associated with non-pre-priced tasks.

(3) The contracting officer or, if applicable, the ordering officer, must insure that significant differences among the SOW, the IGE, and the contractor’s proposal are reconciled and documented prior to placing the order.

(4) To the extent practicable, identify non-pre-priced tasks in advance and treat them as discrete items in the IGE to help determine if the price of the non-pre-priced work is reasonable and to help calculate the relative value of the non-pre-priced work.

Best Practice Job Order Contracting

(d) Negotiations.

(1) Negotiations on orders $100,000 or more may not begin without an Independent Government Estimate (IGE).

(2) Negotiations will further reconcile differences among the IGE, SOW, and the contractor’s proposal.

(3) At the conclusion of negotiations, the contracting officer or ordering officer must prepare a memorandum of negotiation and place it in the contract file.

Best Practice Job Order Contracting

(e) Limitations.

(1) The value of non-pre-priced work under an order must not exceed 10 percent of the value of the pre-priced work.

(i) The value of the pre-priced work must be computed by multiplying the coefficient(s) times the appropriate unit price(s) in the Unit Price Book.

(ii) When the contract allows, indirect costs and profit for non-pre-priced work may be attributed by application of a solicited and pre-agreed rate to be applied to the bare labor, equipment, and material costs of the non-pre-priced work.

(iii) Description of non-pre-priced work must not be manipulated or forced to fit under a pre-priced line item, either to avoid including non-pre-priced line items in the order or to reduce the value of non-pre-priced line items in an attempt to circumvent the limitation in (e)(2).

(2) Except as provided in paragraph (3) below, the value of non-prepriced work under an order shall not exceed 10 percent of the value of the prepriced work.

(3) Normally, if the value of the non-prepriced work exceeds 10 percent, then the non-prepriced work should be reduced, eliminated or performed in house or the job must be acquired using other contracting methods. However, contracting officers may exceed the 10 percent if the non-prepriced portion of the order involves urgent or emergency situations or if the contracting officer determines it is a good business decision. The contracting officer shall negotiate the modification and make a determination that the price is fair and reasonable.

(f) Funding. Funds for the guaranteed minimum amount must be obligated on the awarded JOC. Contract performance and cumulative orders under the guaranteed minimum amount are not limited to the fiscal year in which the contract becomes effective. Funds beyond the guaranteed minimum required to complete a proposed project must be obligated by each task order. Orders beyond the guaranteed minimum must also comply with the bona fide need principles in AR 37-1, statutory and other restrictions on year-end spending.

Best Practice Job Order Contracting

(g) Forms, numbering and reports.

(1) Use DD Form 1155 to issue task orders. Include the following statement in Block 19 of the DD Form 1155:

“Contractor must sign this task order in Block 16 and return a copy. The signature in Block 16 reflects contractor’s acceptance of the task order.”

(2) Use Standard Form 30 to execute modifications to a task order. When signed by an Ordering Officer, the SF 30 must be modified by deleting the words “Contracting Officer, United States of America” and typing in “Ordering Officer, Authorized Representative of the Contracting Officer”.

(3) The contracting officer responsible for the actions of specific ordering officers must retain control over assignment of all Supplementary Procurement Instrument Identification Numbers (SPIINS) related to JOC task orders. (See DFARS subpart 204.70.)

(4) The contracting officer must also be responsible for ensuring timely preparation and submission of procurement reporting forms and related reports and data (e.g., DD Forms 350 and 1057).

(5) Automated versions of forms may be used for JOC if authorized.

(h) Distribution. A copy of all JOC orders must be sent to the contracting office appointing ordering officers, the Finance and Accounting Office, the office or individual assigned responsibility for inspection and technical administration of the contract, and any appointed COR. The contracting officer must maintain the permanent record of each transaction.

Best Practice Job Order Contracting

5117.9005 Contract administration.

Contractor performance evaluations must be prepared for all orders of $100,000 or more and submitted to the CCASS in accordance with 5136.201.

Best Practice Job Order Contracting

5117.9006 JOC ordering officers.

(a) Appointment. The appointment of a special “JOC ordering officer” is authorized, but is only required when the contracting officer will not be executing the task orders. Appointments of ordering officers under each JOC must be minimized. JOC ordering officers must be nominated by the Director of Public Works (or equivalent facilities engineering manager) and appointed by letter similar to that in 5153.303-2 (see 5101.602-2-92), tailored for JOC, signed by the contracting officer, and approved at a level above the contracting officer, or the chief of the contracting office.

Best Practice Job Order Contracting

(b) Training. All JOC ordering officers must receive specific training and orientation from the responsible contracting office. This training must cover policy and procedures for operation of JOC, including this AFARS coverage, and shall specifically address the ordering officer’s authority, limitations and responsibilities, to include ethics, conflict of interest, and potential pecuniary liabilities.

Best Practice Job Order Contracting

(c) Authorization and limitations.

(1) JOC ordering officers may sign task orders under JOC on behalf of the Government when authorized by their appointment letter and the terms of the contract, provided that the total value of the order is $100,000 or less and the value of any non-pre-priced item(s) does not exceed $2,500.

(2) JOC ordering officers may be authorized to sign task orders of greater value, but not to exceed the thresholds as specified in 10 U.S.C. 2805(c)(1), on behalf of the Government, if determined necessary to realize the benefits of JOC, provided that –

(i) adequate management controls are in place (e.g., contracting officer oversight);

(ii) adequate training is provided;

(iii) the contracting officer approves; and

(iv) the value of any non-pre-priced item(s) does not exceed $2,500. [AFARS Revision #15, dated February 17, 2005]

(3) May execute modifications to existing task orders provided that —

(i) the contracting officer specifically delegates this authority in the JOC ordering officer appointment letter (generally will include modifications under the Changes clause, Changed Site Conditions, etc.);

(ii) the amount of the modification does not exceed the ordering officer’s authority;

(iii) pricing is accomplished by using the unit price book; and

(iv) the total value of non-prepriced items under the order as modified does not exceed the ordering officer’s authority.

(4) If applicable, numbers for modifications shall be obtained from the contracting officer. Copies of all modifications shall be immediately provided to the contracting officer for reporting. Modifications effecting changes to termination actions, or work suspensions, shall be executed by the contracting officer because of legal consideration issues and the potential fiscal issues involved.

Best Practice Job Order Contracting

(d) Responsibilities. JOC ordering officers —

(1) Are responsible for ensuring that all proposed JOC project descriptions and task orders express the Government’s actual requirements, validated in accordance with command and installation procedures, in a professional and understandable manner;

(2) Must ensure that an IGE, for orders $100,000 or more, is prepared prior to evaluating the contractor’s proposal;

(3) Must ensure that adequate and proper funds are available for the project prior to issuing an order;

(4) Must notify the contracting officer of any additional bonding requirements associated with new orders or changes in the value of existing orders;

(5) As the principal point of contact for technical and engineering issues, must respond to requests for technical clarification from the JOC contractor, documenting both the request and the response, and conduct the joint pre-proposal site survey, assuring that the contractor is provided access to all required facilities, plans, and other documents required for full knowledge of the scope and conditions of the required job;

(6) May evaluate contractor proposals; compare them with the IGE; negotiate scope of work, quantities, and performance period for pre-priced and non-pre-priced tasks; and may negotiate price on non-pre-priced tasks valued at $2,500 or less for orders within the JOC ordering officer’s signature authority;

(7) For orders estimated to exceed the JOC ordering officer’s signature authority, the JOC ordering officer must generally be responsible for evaluation of contractor proposals for proposed orders and may be authorized to solicit such proposals and clarify and negotiate units and quantities of pre-priced tasks; and must assist the contracting officer, as requested, in negotiations and resolution of variances between the IGE and the contractor’s proposal;

(8) Must be responsible for maintaining complete contract file documentation for each order and modification executed, including a record of all related correspondence and actions taken prior to award of the order and in the order administration phase;

(9) Must be responsible, with the Director of Public Works, for assisting the contracting officer in technical monitoring of the contractor’s performance of orders issued under JOC to include —

(i) Monitoring compliance with the SOW and schedule;

(ii) Contractor or supplier compliance with the clause at FAR 52.225-5, Trade Agreements (Apr 2000);

(iii) Wage Rate Requirements (Construction) statute compliance;

(iv) Assessment and validation of percentage of completion for progress payment purposes;

(v) Recommendations to the contracting officer for changes to existing orders, beyond the ordering officer’s authority;

(vi) Documenting and quickly reporting to the contracting officer systemic or recurring problems in contractor performance;

(vii) Prioritization of orders when required (in coordination with the DPW and appropriate installation officials), provided no increase in cost is involved; and

(viii) Preparation of any JOC status reports required by command, installation, or DOC regulations or directives or as requested by OACSIM or HQDA;

(ix) The above includes preparation of, or input for, performance evaluation reports (see 5136.201);

(10) Must send the complete record file to the contracting officer upon completion, and keep for DPW files, additional copies of documents required for continuing DPW responsibility (e.g., as-built drawings and warranties); and

(11) Must identify and report to the DPW and the contracting officer any recurring or significant inaccuracies or omissions in the task specifications of the Unit Price Book contained in the job order solicitation or JOC and propose needed changes.

Best Practice Job Order Contracting

5117.9007 Contracting officer responsibilities.

(a) The contracting officer is the official ultimately responsible for management of all aspects of JOC, including the actions of any JOC ordering officer, COR, and member of the DPW staff who is carrying out functional oversight responsibilities related to JOC administration.

(b) The contracting officer must issue orders under JOC, and modifications to such orders, which a JOC ordering officer is not authorized to execute. In general, all orders exceeding the simplified acquisition threshold or involving non-pre-priced tasks exceeding $2,500 must be executed by a warranted contracting officer, but see 5117.9006(c)(2) for an exception.

(c) Only the contracting officer may exercise an option to extend, or issue any modification to, a job order contract (as opposed to an order under same).

(d) The JOC contracting officer must ensure that all orders and modifications to orders, together with significant supporting documentation issued outside the contracting office, are duly received, recorded, and reported and that such orders are regularly reviewed for completeness and compliance with AFARS and sound business practices. At least twice a year, the contracting officer must ensure that ordering officer files and procedures are reviewed and that a representative sampling of orders is selected for tracking from initiation of the requirement to final payment and close-out of the order.

Best Practice Job Order Contracting

5117.9008 Internal controls.

(a) The internal control program must include the following:

(1) Separation of duties and responsibilities to establish internal checks and balances.

(i) Project scoping and project quality assurance/acceptance activities will be kept separate. Individuals involved with project scoping and development as well as proposal negotiations with the contractor will not be the same individual responsible for monitoring quality assurance. The responsibility for recommending acceptance of completed work will remain with separate quality assurance personnel. Alternatives are acceptable; however, they must meet the intent of 5117.9008(a)(1).

(2) Clear assignment of responsibilities and authority throughout the JOC process.

(b) An internal control JOC action and documentation checklist, tailored to the needs of the command or installation shall be developed to assist personnel responsible for management of JOC. Activities may use those measures outlined in the Internal Control and Review Plan, Appendix D of the JOC Guide to supplement existing internal control plans.

This page last modified 06/21/2016 16:00:09

Best Practice Job Order Contracting

via www.4bt.us – Independent, Objective, and Best Value Job Order Contracting and Construction Costing Solutions

 

 

 

Subpart 5117.2 – Options 

5117.204 Contracts.

(e) Principal assistant responsible for contracting may approve use of options that extend contracts beyond the five-year regulatory limit.

Best Practice Job Order Contracting

5117.206 Evaluation.

In awarding the basic contract, if a contracting officer determines that the Government is reasonably likely to exercise the option at FAR 52.217-8, Option to Extend Services, the contracting officer shall evaluate the price of the option as part of the source selection. The solicitation shall include the basis for evaluating the option price (see FAR 17.203(b)). If the contracting officer does not evaluate the option at FAR 52.217-8 at the time of award, but later decides to exercise the option, the contracting officer shall prepare a justification and approval (J&A) in accordance with FAR 6.303 prior to exercising the option (see FAR 17.207(f)).

Best Practice Job Order Contracting

5117.207 Exercise of options.

(c) In addition to the requirements at FAR 17.207(c) and DFARS 217.207(c), the contracting officer may exercise options only after determining, when applicable, that –

(i) Government performance monitors have used a written quality assurance surveillance plan to ensure that services and supplies conform to contractual requirements (see FAR 37.603, 37.604, 46.102 and 46.401);

(ii) The contracting officer has appointed a properly trained contracting officer’s representative for the contract or task order, or has documented the file to support retention of surveillance duties by the contracting officer (see DFARS PGI 201.602-2);

(iii) The contracting officer has verified registration in the Contractor Performance Assessment Reporting System of the contract or task order for the current period (see FAR 42.1502, DFARS 242.1502, and 5142.1502), and that the assessing official will complete the final report within 120 days following the end of the current performance period; and

(iv) There are monthly surveillance reports in the Virtual Contracting Enterprise Contracting Officer’s Representative Module, along with necessary corrective actions.

5117.290 Addition of option clause or quantities to contracts after award.

Contracting officers shall obtain prior approval in accordance with FAR 6.304 before modifying a contract to incorporate option clauses or additional option quantities after award. Justifications shall include the reason for the proposed modification and the potential impact of disapproval.

Best Practice Job Order Contracting

Subpart 5117.5 – Interagency Acquisitions

5117.502 Procedures.

5117.502-1 General.

(a) Determination of best procurement approach.

(i) The requiring activity is responsible for making the determination required by FAR 17.502-1(a). A Government official who is of a grade not lower than O-6 or GS-15 and is assigned to the requiring activity approves the determination. The requiring activity obtains prior concurrence of the determination in accordance with paragraph (a)(ii) of this subsection.

(ii) The following officials from the requiring activity’s responsible contracting office shall concur with the determination of best procurement approach prior to public announcement of the requirement:

(A) For acquisitions valued at or above the simplified acquisition threshold, but less than $50 million, the head of the contracting activity (HCA), delegable no lower than two levels below the principal assistant responsible for contracting (PARC).

(B) For acquisitions valued at or above $50 million but less than $250 million, the HCA, delegable no lower than one level below the PARC.

(C) For acquisitions valued at or above $250 million but less than $1 billion, the HCA, delegable no lower than the PARC.

(D) For acquisitions valued at $1 billion and above for services, the Senior Services Manager without delegation.

(E) For acquisitions valued at $1 billion and above for supplies, the Deputy Assistant Secretary of the Army (Procurement) without delegation.

(iii) If the proposed acquisition meets the requirements for a written acquisition plan, the contracting officer should attach the determination of best procurement approach to the acquisition plan for concurrent approval when routing the acquisition plan for coordination and approval.

(iv) If the approving official approves a determination of best procurement approach at the blanket purchase agreement level, individual calls against the agreement do not require separate determinations.

(b) Written agreement on responsibility for management and administration.

(1) Use the DD Form 448, Military Interdepartmental Purchase Request (MIPR) as Part B of the Office of Federal Procurement Policy (OFPP) model interagency agreement. If a non-DoD agency is unable to accept a MIPR for part B, use the Part B provided in the OFPP model interagency agreement.

(c) Business-case analysis requirements for multi-agency contracts and governmentwide acquisition contracts. For guidance on business-case analysis, see FAR 17.502-1(c). Submit the business case to the Office of the Deputy Assistant Secretary of the Army (Procurement) at the email address listed in 5101.290(b)(2)(ii)(A).

(i) Cover letter. The PARC shall sign the cover letter, recommending the business case for approval. The letter must indicate whether there is any Congressional interest in the procurement.

(ii) Business case review document. The business case review document shall include the signatures of the preparer, contracting officer, technical representative, requirements representative, program manager, program executive officer, legal counsel, and PARC.

(iii) Business case. Use the format provided at FAR 17.502-1(c). Include the command control number on the upper right hand corner of every page of the business case, including the review document and approval page, to enable the reassembling of the business case analysis if the documents become separated.

(iv) Approval page. Submit the approval language as the last page of the business case on a plain page, not letterhead.

5117.502-2 The Economy Act.

(a) Assisted acquisitions that are subject to the Economy Act shall comply with:

(i) DoD Financial Management Regulation DoD 7000.14-R, Vol 11A Chapter 3 and

(ii) DFAS-IN Regulation 37-1, Chapter 12.

(c) The requiring activity is responsible for preparing the Economy Act determination and findings (D&F). Approval of the D&F is in accordance with DFAS-IN Regulation 37-1, Chapter 12. The Economy Act D&F is required for both direct and assisted acquisitions, in addition to the determination of best procurement approach.

Subpart 5117.7 – Interagency Acquisitions: Acquisitions by Nondefense Agencies on Behalf of the Department of Defense

5117.770 Procedures.

Follow the procedures at FAR 17.5, DFARS 217.5, DFARS 217.7, and 5117.5 for acquisitions by nondefense agencies on behalf of the Department of Defense.

Commercial Construction Cost Estimator, Uncategorized

Commercial Construction Cost Estimator – Unit Price Estimating

Being a good commercial construction cost estimator requires years of experience in the field as well as estimating at a line item level.

A detailed line item unit price book also greatly aids in improving productivity, sharing information, and minimizing errors and omissions.

Here are some considerations whether purchasing, buildings, or improving upon a detailed line item Unit Price Book.

UPB Application/Use – Specific Considerations for a Commercial Construction Cost Estimator

  1. Demolition: Separate line item costs should be included for demolition as appropriate. From an organizational perspective it’s a good practice to consistently group demolition line items together.  For example, place all demolition line items for a particular section (CSI Masterformat) as the beginning of each section.   Do not bundle remove and replace into one single line item as there are too many variations involved in removal to account for all instances and/or site conditions.
  2. Line Item versus Assemblies Pricing:  A unit price line item can represent an elemental line item, such as dig a hole for a wooden fence post feet deep, or a task such as install a wooden fence post three feet deep, inclusive of material, labor, and equipment cost.  The task may include separate line items for hand dug and power auger.   An assembly would be install a wooden fence, post and rail, via a specific type and material, etc.  and priced on a linear foot basis.
  3. Minimum labor/equipment or set-up charges:  For projects where the calculated labor/equipment total cost the work task is less than the minimum charge (if one is provided in the UPB), establishing a minimum labor/equipment and/or set-up charge may be beneficial.
  4. Minimum / Maximum Cost line items:   It may be beneficial for appropriate work tasks to provide a range of pricing from “low” to “high”, based upon quantity, location, work complexity, amount of size of work, etc.
  5. Location Factors / Cost Indexes:  The practice of using a “national average” unit price cost book(s) and localization factors and/or cost indexes is NOT RECOMMENDED.  The use of factors can significantly contribute to gross errors in construction cost estimates.  Line item cost books should, whenever possible, be locally researched for labor, material, and equipment.  The increased cost of a locally researched and current unit price book can easily be justified by a single poor estimate for a larger construction project induced by using national average pricing.Commercial Construction Cost Estimator
  6. JOC Unit Price Books:  When used for job order contracting, costs reflected should be “bare costs” and therefore NOT INCLUDE contractor overhead and profit, unless explicitly defined otherwise within the Job Order Contract.   JOC’s in general use bare costs as an accepted industry “best practice”.
  7. Labor Rates: Prevailing wage rates for all relevant construction trades should be used.  If work involved Federally funded worked, the specific requirement is Davis-Bacon Wage Rates.   Many other public entities have also begin to require Davis-Bacon Wage Rates.   That said, it is important to recognize that not all cost data vendors research and provide Davis-Bacon or prevailing wage rates in the same manner.  Ask your cost data vendor SPECIFICALLY how the labor data is researched and applied FOR YOUR SPECIFIC AREA and type of work.    There can be significant errors in labor costs and how associated crews are composed even within the most popular source(s) of commercial construction cost data.   As labor, on average account for 60% of construction costs, labor research techniques must be carefully evaluated.
  8. Granularity:  To be of value to a Commercial Construction Cost Estimator, prices in a UPB should be complete and for in-place construction unless explicitly described otherwise. Incidental fasteners (nails, screws, weldments, adhesives or other connectors), incidental options/accessories, and small tools required for a normal installation are included in the line item cost unless the line item description specifically states otherwise. Line item prices include all work required to result in the end finish specified in the line item unless the line item description specifically states otherwise. Equipment costs include normal operating expendables and servicing including routine parts.  All line item prices are valid to perform the work described to a height up to a specified height above finished floor or grade level unless the line item description specifically states otherwise.  Testing, adjusting, balancing and start-up of installed equipment (normal commissioning) and up to four hours of familiarization training for operation and maintenance of that equipment, is included unless the line item description specifically states otherwise.
  9. Scaffolding/lifts, Staging, etc: Associated costs should be allocated on a Task Order basis (per job), not per subcontractor or discipline.

Are you are Commercial Construction Cost Estimator  looking to build or improve upon your unit price cost database?   Learn more…

Uncategorized

Writing a Job Order Contract Task Order

Writing a Job Order Contract Task Order JWriting a Job Order Contract Task Order

There are basically two methods to consider when writing a Job Order Contract Task Order:

#1 Completely design the project with either Owner in-house assets or a separate A/E indefinite delivery contract prior to giving it to the JOC contractor.

#2 Develop a more generalized scope of work without full A/E requirements, but with sufficient detail (potentially including an internal line item cost estimate) to enable the awarded JOC construction contractor to create an accurate and detailed construction cost estimate.

After identifying requirements for the required project, critical items are stated, paying attention to the all performance requirements.

Once the site visit is made, the scope is further developed by including the detail and specific requirements discussed.

The scope is further developed during and upon completion of the negotiation/scope clarification meetings.

The final scope is a mutually developed scope of work between the owner and the contractor.

The JOC process puts the responsibility of performance on the contractor while reducing the owner manpower requirement, however, the amount of early and ongoing communications and collaboration is significantly increased versus traditional construction delivery methods.

The owner clearly defines to  the contractor what is required and the contractor develops how it will be done.  

Any rationale for changes to the scope are documented until the final negotiations and subsequent job order contract task order is issued.

Writing a Job Order Contract Task Order – Sample:

The following sample is provided to assist in Writing a Job Order Contract Task Order.   It is intended to generally show the development and refinement of the scope of work through the entire task order process.

  1. The original requirement is verified and clarified with the user, resulting in the initial scope of work requirements. Example follows:

 

Install suspended ceilings in rooms A and B as indicated in the drawing below.

 

 

  1. During the site visit the following issues were recognized:
  2. The existing incandescent lighting needs to be demolished and install new fluorescent lighting in the suspended ceiling system.
  3. It’s recommended by the contractor to install fiberglass batt insulation at the roof deck.

 

The revised scope of work would then be as follows:

Remove the existing incandescent lighting, and install fiberglass batt insulation at the roof deck. Install suspended ceiling and troffer lighting in rooms A and B as indicated in the drawing below.

Writing a Job Order Contract Task Order

 

 

  1. During the negotiations the following issues were decided:
  2. All of the new fluorescent fixtures are to be 4 tube troffer type fluorescent fixtures. Two of the new fixtures are to have emergency battery backup.
  3. The insulation is to be Kraft faced R19 fiberglass insulation.
  4. Suspended ceiling will be 8 feet above finished floor.

 

 

The final scope of work would then be as follows:

Remove the existing incandescent lighting and install Kraft faced R19 fiberglass batt insulation at the roof deck. Install suspended ceiling and 4 tube fluorescent troffer fixtures in rooms A and B as indicated in the drawing below. One lighting fixture in each room shall have emergency battery backups. The new ceiling height shall be 8 feet above finished floor.

Writing a Job Order Contract Task Order

 

Note: Ceiling Height to be 8 feet above finished floor.

NOTE: This is only an example showing the nature of the scope development process. The  final scope of work should be detailed enough that both parties can agree to the requirements of the project at a line item level of detail using the approved JOC Unit Price Book.

and Cloud Technology

Building Energy Efficiency, LEAN, and Cloud Technology

Building Energy Efficiency, LEAN, and Cloud Technology Improved Facilities Management Outcomes

According to the International Energy Agency, almost 30% of worldwide energy is attributable to buildings (40% of total in energy in the United States), and will increase 1.5%/year through 2040 to almost 50%.[1]  The United States is largest user of energy for commercial use. Building Energy Efficiency, LEAN, and Cloud Technology are central to improving facilities management outcomes.

The fastest growing energy consumer is the commercial building sector.   Commercial sector energy consumption form profit and nonprofit organizations is used primarily for heating and cooling systems, lights, refrigerators, computers, and other equipment in the buildings where businesses, institutions, and other organizations are located. Examples of commercial sector buildings include retail stores, office buildings, government buildings, restaurants, hotels, schools, hospitals, and leisure and recreational facilities. Non-building energy use is included in the commercial sector, where it contributes to public services such as traffic lights and water and sewer systems.

Building Energy Efficiency, LEAN, and Cloud Technology

 

 

The top five users of energy in the commercial sector are;

  1. Mercantile and service (15% of total energy consumed by commercial buildings)

Malls and stores, Car dealerships, Dry cleaners, Gas stations

  1. Office (14% of consumption)

Professional and government offices, Banks

  1. Education (10% of consumption)

Elementary, middle, and high school, Colleges

  1. Health care (8% of consumption)

Hospitals, Medical offices

  1. Lodging (6% of consumption)

Hotels, Dormitories, Nursing homes

Building Energy Efficiency, LEAN, and Cloud Technology

 

Together increased energy use is a parallel rise and CO2 emissions, leading to the urgent need to improve energy efficiency and make more sustainable the buildings.

 

The use of technology: IoT – Internet of Things; Life-cycle Facilities Management, LEAN Construction Delivery Methodologies, BIM – Building Information Modeling and the Cloud today allow to design, build and manage building smarter.

The ability to have real-time, current, and actionable information related to the need for and execution of sustainability renovation and repair projects, use of the energy consumed or what might be spared help to reduce energy costs in combination with CO2 emissions responsible for the greenhouse is a critical tool.

The energy manager and facilities management team is responsible for the proper use and energy management.   They are tasked with eliminating waste through the data analysis, the identification of critical issues and implementation of LEAN best management practices at reducing energy consumption, and cost associate with associated tasks.

The implementation of ICT – Information and Communication Technology – can contribute significantly to improving the quality of the overall performance of buildings in terms of greater energy efficiency without decreasing the quality of living.

Building in the Cloud provides to the Owners and the Facility managers tools control and Energy’s monitoring costs for buildings or groups of buildings, by providing analytical tools for the management and evaluation of possible interventions to improve the structures or the equipment.

Building Energy Efficiency, LEAN, and Cloud Technology

 

Building in Cloud also has a module for LEAN Construction Delivery implementation, including locally researched construction line item costs.

Building in the Cloud is an innovative service to create, share and manage all the information of a building.

The service is accessible via any standard web browser, regardless of any device type (PC, Tablet or Smartphone) without the need for any installation, by simply logging in.

By registering with the site you can use Building in Cloud without cost for one month; beyond which you can decide if you wish to continue to continue our use for as low as $26.90/Mo. for each concurrent user (unlimited number of named users).  No credit card information is required for the free trial!

Try Building in Cloud now for free.

 

[1] https://www.eia.gov/outlooks/ieo/world.cfm – INTERNATIONAL ENERGY OUTLOOK 2016

JOC Program Guide

JOC Program Guide

The JOC Program Guide provides a framework for organizations considering, or in the process of implementing or executing a Job Order Contract.

JOC Program Guide

If you are interested in the  detailed processes and procedures for the execution and administration of JOC contracts following industry best management practices, please complete the below form.

JOC Program Guide

JOC Program Guide TOC

FOREWARD.. 5

INTRODUCTION.. 6

Purpose. 6

History of Job Order Contracting (JOC) 7

Benefits of Job Order Contacting. 10

JOC Organization, Responsibilities, and Authorities. 12

JOC Implementation Considerations. 14

Strategic Evaluation of Objectives, Goals, and Appropriateness. 15

JOB ORDER CONTRACT ACQUISITION/PROCUREMENT STRATEGY. 16

Facility Management/Engineering Planning. 19

The JOC Unit Price Book. 19

Technical Specifications. 21

Statement of Work for the Job Order Contract 21

Economic Price Adjustments. 21

Environmental Coordination. 22

Technical / Document Library. 22

Source Selection Team.. 22

Selection Evaluation Plan. 23

Pre-award Activities. 23

Contractor Phase-In Plan. 24

Contractor Phase-Out Plan. 24

Pre-RFP Review.. 25

Contract Funding. 25

Preproposal Conference. 25

Proposal Evaluation. 26

Competitive Range. 26

Preaward Survey. 26

Evaluation of Contractor Performance. 27

Negotiations and Source Selection. 27

Debriefing Unsuccessful Offerors. 27

Staffing. 27

Facilities. 28

Preaward Activities. 28

Sample JOB ORDER CONTRACT SOP – Standard Operating Procedure – Operations Manual – Execution Manual 28

Sample  – Job Order Contracting Internal Control Checklist 31

JOC Procurement/Award Process. 32

Identification of Participants. 33

Limitations. 33

WORK EXECUTION AND CONTRACT ADMINISTRATION.. 34

Contract Clauses. 35

Subcontracting Plan Regarding Small, Small Disadvantaged and Women-Owned Small Business  36

Job Order Execution. 36

Initiating and Reviewing Job Orders. 36

In-House or Contract Performance. 36

Methods of Contracting. 37

Job Order Contracting. 37

Job Order / Task Order Routing. 38

Assignment of a Project Manager. 38

Scope Validation Meeting. 39

Request for Contractor’s Proposal 39

Proposal Preparation. 40

Independent Owner Estimate Preparation. 40

Protection of Owner Estimate. 41

Evaluate Contractor’s Proposal 41

Negotiation of Job Order / Task Order. 42

Job Order / Task Order Award Package Preparation. 43

Placing the Order. 44

Preconstruction Meeting. 44

Administrative Responsibilities. 45

Non-Prepriced Items. 45

Contractor Performance. 46

Significant Events. 46

Task Order Close Out 47

Payroll Review.. 47

Timely Accomplishment of Requirements. 47

Contract Status Report 48

Bonding. 48

Payments. 48

Small Business Utilization Reporting. 49

Quality Assurance/Quality Control 49

Task Order Modifications. 50

Changes to T.O. Requirements. 51

FISCAL YEAR-END PLANNING.. 51

Execution of Task Orders Against the Guaranteed Minimum.. 51

Execution of Task Orders Issued After Guaranteed Minimum.. 51

ADDTIONAL ENGINEERING/TECHNICAL/DPW RESPONSIBILITIES. 53

Citation of Funds. 53

Task Order Status Report 53

Exercising Options. 54

FOLLOW-ON CONTRACTING FOR A NEW CONTRACT. 54

APPENDIX. 55

UNDERSTANDING THE CONTRACTOR’S COEFFICIENT. 55

ROLE OF JOC ADMINSTRATOR. 56

INTERNAL CONTROL AND REVIEW PLAN. 57

Job Order Contracting Internal Control Checklist 58

SAMPLE SCOPE OF WORK. 60

SAMPLE REQUEST FOR PROPOSAL. 62

SAMPLE CONTRACTOR’S PROPOSAL. 63

SAMPLE INDEPENDENT OWNER/GOVERNMENT ESTIMATE. 69

TAKE OFF NOTES: 69

COST ESTIMATE. 70

TASK ORDER FILE CHECKLIST. 74

QUALITY CONTROL PLAN REQUIREMENTS. 76

JOB ORDER CONTRACTING TRAINING. 78

ADDING NON-PREPRICED ITEMS TO YOUR JOC CONTRACTS. 80

ABBREVIATIONS. 82

DEFINITIONS. 85

References / White Papers  86

Job order contracting guide

Job Order Contracting Guide

Job Order Contracting Guide

A job order contracting guide is a required component of any best practice Job Order Contract.  Also referred to as a JOC Operations Manual, or JOC Execution Guide, the Job Order Contracting Guide is a written document that contains all of the strategic and operational elements and requirements associated with the JOC Program.   An example of the some of the topic areas is shown below.

The Job Order Contract and is integral Job Order Contracting Guide should reflect current, objective, and transparent collaborative best management practices.  LEAN construction methodology with a focus upon win-win long terms relationships, outcomes, and best value should be founding principles.

General areas that to be considered when preparing a Job Order Contracting Guide include:

  • Post completion meetings to determine success of project and lessons learned
  • Standard process for requesting, accepting, and managing new requests for JOC renovation, repair, construction projects.
  • Project Management best practices are implemented and standardized across the organization and awarded JOC contractors.
  • Project requests scheduled based on impact to organization/urgency
  • Ability to do demand planning and forecasting
  • Ability to perform “what-if” scenarios
  • Risk (access, site conditions, capability) information associated with project plans
  • Standardized process for facility user, contractor, and owner/manager input and communication
  • Pre-defined corrective actions for possible exceptions
  • Roles and resources  allocated during the proposal phase
  • Standardized process for selecting projects and optimizing building portfolio
  • Required skills are mapped to project resources
  • Ability to collaborate in real-time with others
  • Cloud system enabling users to comment, question, tag, note, and share specific items and business events in real-time
  • Project estimates export to PDF/Excel
  • Decision-makers real-time access
  • Automated email alerts when tasks are due or assigned
  • Project/task templates
  • Best practices embedded in softwa
  • Certified Project Managers and all system users (internal and external)
  • Formal and ongoing training for all participants (owners, facilities management, contractors, procurement)
  • Internal and external JOC marketing
  • Regular third party independent audits
  • Key Performance Indicators (KPIs)
  • Owner leadership and competence
  • Defined system access levels
  • Defined workflows
  • Assurance that JOC consultants are properly distanced from decision-making, especially if their compensation is based upon a percentage of construction work
  • Method to improve skillsets by developing knowledge capture process and transfer of knowledge from experienced practitioners to new staff
  • Ability of all participants to suggest and contribute suggested improvements.
  • Centralized location for project and communication materials and content, with distributed access
  • Locally researched line item Unit Price Book
  • Global oversight and leadership without excessive management and control that is supportive and enables the leverage of local capability and expertise.
  • Version control for materials
  • Ability to comment on and edit materials/information and content in real-time
  • Customer satisfaction and other performance metrics are monitored and measured
  • Standard performance metrics are leveraged to assess JOC Program health
  • Cost impacts and revenue potential (contractor) assessed before accepting or approving programs, projects
  • Past performance of projects is referenced when making decisions
  • Continuously monitor value of in-process projects to approve / continue projects
  • Ability to quantify an individual team member’s contributions to project success

Request SAMPLE Job Order Contracting Guide

Job Order Contracting Guide

Construction Cost Estimator

Construction Cost Estimator – Line Item

Construction Cost Estimator – Line Item

A  superior line item construction cost estimator generally has an intricate knowledge of field construction techniques, uses a  common data environment, and is skilled at both collaboration and LEAN construction and/or facilities management.

Field construction knowledge –  Without knowing what types of crews are currently used  for drywall installation or asbestos removal, impacts of site conditions or security/access issues, etc., it’s virtually impossible to create an independent construction cost estimate and/or verify the estimates of subs / trades.

Common data environment –  Using CSI MasterFormat and an associated construction cost database with common descriptions, terms, and full detail as to labor, material, and equipment costs is the ONLY efficient way to build, maintain,  re-use, and share detailed line construction cost data.  An experienced construction cost estimator knows this, but is it is surprising how few estimators practice these techniques.    A unit price book and a common data architecture are critical to improving transparency and productivity.

Construction Cost Estimator

LEAN collaborative construction delivery methods – Job Order Contracting, JOC (for renovation, repair, and minor new construction( and Integrated Project Deliver, IPD (for major new construction) are proven LEAN construction delivery methods that are capable of consistently delivering over 90% of projects on-time, on-budget, and to everyone’s satisfaction.  That said, less than 5% of the AECOO market practices these methods, of fewer practice them appropriately.   If one looks at the ability of various market sectors to understand and deploy JOC, for example, hears a ranking of best to worst…

  1. DOD
  2. Higher Education
  3. Transportation (Airports/Mass Transit)
  4. State Government and/or K12 Education

All detailed costs associated with a renovation, repair, maintenance, or new construction project must be addressed and mutually understood. While this appears obvious, it is rarely the case for across Architects, Engineers, Contractors, Owners, and Facility Managers/Operators.

The fact that Real Property Owners, Architects, Engineers, Contractors, Facility Managers, and Users rarely share and understand detailed task descriptions and costs is a major factor contributing to industry-wide low productivity, rampant waste, and overall poor outcomes.

Owners are ultimately responsible for their built structures.. their quality and condition, ability to support the organizational mission,  and life-cycle costs.  The use of detailed line item unit costs significantly helps to communicate information among all project participants, beneficiaries, and oversight groups as well as focus attention upon specific requirements and intended outcomes. The use of unit cost methodology promotes and requires responsibility and accountability for decisions throughout the project life-cycle.

 

Benefits of Unit Cost Line Item Estimating

  • Total Cost Visibility/Awareness
  • More Efficient Allocation of Resources
  • Improved Best Value Decision-making
  • Fewer Errors and/or Omissions
LEAN Construction Institute

LEAN Construction Institute

Every architecture, engineering, and construction management and/or facilities management school would benefit themselves and the AECOO industry by having LEAN Construction Institute.   (AECOO = Architecture, Engineering, Construction ,Operations, Owner)

The only path towards improved renovation, repair, and new construction outcomes, on a consistent basis, is the implementation of LEAN collaborative construction delivery methodology.

 

Until Owners and Facilities Management improves their leadership skills and overall competency with respect to life-cycle management of the built environment, waste and low productivity will remain rampant in the construction sector.

LEAN Construction Institute

Job Order Contracting, Integrated Project Delivery and other collaborative processes should be featured at the LEAN Construction Institute.

Collaborative LEAN construction delivery methods shared the following characteristics:

  • Collaboration
  • Mutual Respect & Trust
  • Financial Transparency
  • Owner Leadership without excessive management & control
  • Shared Risk/Reward
  • Best Value Procurement
  • Common Standard Terms, Definitions, & Data Architectures (UNIFORMAT, MASTERFORMAT, OMNICLASS)
  • Continuous Education, Training, & Improvement
  • Key Performance Indicators (KPIs) / Audits
  • Written Execution and/or Operations Manuals (Roles, Responsibilities, Deliverables, Workflows / Standardized Work Processes, Reporting Requirements…) as a Contractual Component

LEAN construction drives early and ongoing information sharing across multiple knowledge domains.

 

The systemic productivity problems associated to the AECOO sector are traceable to archaic, ad hoc, and antagonistic construction delivery methods….  all of which unfortunately have become part of our culture.

A primary focus upon education and change management is the only viable solution to reducing waste and improving productivity.. the the need for the LEAN Construction Institute.

Focus must shift from the prevalent “first cost mentality” to “life-cycle cost” planning. On average, only 20% of a built structures cost resides in initial construction.  Procurement must shift from “lowest bidder” to “best value”.

Real property owners and facility managers must take on leadership roles in terms of stewardship of the built environment.

Collaboration must be mandated.

 

[1] LEAN CONSTRUCTION DEFINED
LEAN construction is the adaptation and application of processes from LEAN manufacturing.  The latter is believed to have been was first implemented at Toyota Motor Company in Japan.  The implementation, known as the Toyota Production System (TPS) was specific to Toyota and has since evolved in multiple forms of “LEAN philosophy”.   LEAN is a collaborative business process with a focus upon team collaboration, early and ongoing information sharing, and continuous improvement. Minimizing waste, increasing value, and accepting input from all persons within an organization are the hallmarks of LEAN. LEAN, as a business process philosophy, has been successfully implemented via progressive construction delivery methods for over two decades (Integrated Project Delivery – IPD, and Job Order Contracting – JOC).

www.4BT.us – Independent, Objective, and Best-Value Job Order Contracting LEAN Construction Delivery Solutions.

Cost Estimate in Construction

Cost Estimate in Construction

Creating a cost estimate in construction requires experience not only in estimating but in actual construction tasks.  Field experience on job sites is necessary in order to gain a full understanding of situational requirements.    I would even argue that a site visit should be mandatory in addition.

Preparing multiple reasonable detailed estimates efficiently as requires using a line item construction cost database.

There are “national average” cost database available. These are a reasonable starting point.  Using them exclusively, however, is not a recommended best practice.  They do not represent local labor, equipment, and material costs sufficiently.   The use of a national average cost database AND localization factors is also not a recommend best practice.  The application of localization factors at such a “gross” level introduces significant error.

Cost Estimate in Construction

A locally researched line item construction cost database (complete with labor, material, and equipment detail and organized via CSI MasterFormat) combined with the decades of experience of skilled construction cost estimator is the best past toward an detailed, accurate, and collaborative  cost estimate in construction.

Job Order Contracting,  a collaborative integrated project deliveyr method, required the use of unit price book (UPB) to create a cost Estimate in construction.    Best management practice required the use  locally researched detailed unit price construction cost data.

Four BT, LLC is an innovator in providing construction data, cloud technology, and services for Job Order Contracting and physical asset life-cycle / total cost of ownership management.  Our team of highly experienced and skilled professions is unsurpassed in the creation of construction cost data and life-cycle management from  concept through ongoing operations.       Our team members have provided services and solutions to the largest real property portfolio owners in America, as well as smaller facilities management organizations across all public and private sectors.  If you organization is looking to delivery more renovation, repair, and construction project on-time, on-budget, and to the statisfaction of all stakeholders, contact us today.

info@4BT.US

Cost Estimate in Construction

Job Order Contracting Events, Uncategorized

Job Order Contracting Events – Center for Job Order Contracting Excellence Meeting

 

Job Order Contracting Events… The Mid-Atlantic Chapter of the Center for Job Order Contracting Excellence (CJE) is seeking Facility Managers, Client Procurement personnel, Owner Management personnel, and Contractor participation in the Mid-Atlantic Chapter; and on the Mid-Atlantic Council Board.

CJE Membership and participation is open to public and private entities with a vested interest in JOC and IDIQ procurement and delivery.

 

The CJE is a non-profit organization created as the resource and collaboration center for education, best practices, research, and JOC Certification. We are seeking to build better JOC understanding, more transparency, increase data access and metrics, and maintain contract flexibility  while ensuring contractual compliance. JOC is a great contract to have in your tool box and across the industry, we want to retain the strengths of speed and flexibility, add controls to increase clarity and transparency, and house data matrices that enable Contract Owners to measure and monitor multi-location and multi-agency use under the single procurement tool.

Job Order Contracting Events

CJE Job Order Contracting Events have personnel available to discuss typical JOC issues, FAQ’s on differing types of IDIQ contracts, custom JOC potentials, availability and veracity of differing Unit Price Books, and pricing methods and mechanics. An open forum / panel discussion period is in the making for the Spring meeting; participants desired.

 

The next Mid-Atlantic CJE Chapter meeting is March 23 2017 in Falls Church, VA – no fees, lunch included! HITT Contracting is hosting this year’s event, please contact me go to https://jocexcellence.org/ and learn more about the CJE.

 

 

 

 

and satisfaction

Integrated project delivery method

An integrated project delivery method is arguably required in order to achieve desired quality, satisfaction, timing, and cost for over 90% of renovation, repair, or new construction projects executed. Traditional design-bid-build, and even design-build are not capable of meeting this threshold, not providing appropriate levels of collaboration and financial transparency.

Job Order Contracting, JOC,  is an integrated project delivery method design specifically for renovation, repair, and minor new construction.   It provide multiple benefits to all participants and stakeholders.  These benefits are largely derived through the use of a common data environment, CDE, which dramatically improves communication and collaboration throughout the project life-cycle.

Integrated project delivery method

A Common Data Environment (CDE) is a strategic tool for sharing cost information and managing a team.

The JOC LEAN Integrated Project Delivery Method  as well as, Integrated Project Delivery, IPD, and BIM, are dependent upon a CDE to drive collaboration and minimize error, omissions, and miscommunication.

 A detailed, full transparent line item construction cost estimate is critical for  improving collaboration and reducing change orders.  

An Example… CDE and LEAN JOC Construction Delivery

A role of a common data environment within a JOC integrated project delivery method is to provide actionable information in support of renovation, repair, and minor new construction.   Real property owners, contractors, engineers, and architects are familiar with obtaining project task and cost information from a variety of sources, including published cost data (example: R.S. Means Company, LLC), vendor quotes from general and trade contractors, and historical cost records.

Within a Job Order Contract integrated project delivery method, the Common Data Environment is provided by the Unit Price Book, UPB.   The JOC unit price book is used by owners and contractors to define and cost construction tasks required for each renovation, repair, and minor new construction project.    All construction tasks are organized within a standard data architecture, such as CSI MasterFormat.

Unit Price Books – Pros and Cons

Research shows that only 2% of construction projects globally are delivered on-time, on-budget, and to the satisfaction of all participants and users.[1]  To flip this traditionally negative outcome upside down, and consistently drive 98% satisfaction levels requires that timely and accurate information be shared transparently and as quickly as possible, without interruption, throughout all asset life-cycle activities.

Construction cost data must be in clear, common terms, which can be aggregated, distributed, updated and modified for all the varied participants, purposes and goals.    This information is can only be cost effectively created, stored, and maintained within a CDE.  At detailed line item level, an example being the CSI Masterformat data architecture.

The core objective of line item construction cost data is to provide better information, knowledge and wisdom to allow us to make better decisions, and drive higher efficiency.  No one wants to change their work process needlessly, fill out the same information multiple times,  waste time searching for information,  or pay for new technologies where claimed benefits are not clearly defined.

Making the necessary changes within an organization to adopt common data architectures and collaborative work practices is nontrivial. Thus LEAN construction delivery methods such as Job Order Contracting, that can provide major benefits to all participants, are not always well received nor well implemented.   New processes naturally lead to higher initial business costs, and requires both an associated learning curve, and specific supporting cultures.    Thus, there is an acceptance barrier by many owners, contractors, and AEs when it comes to collaborative methods such as Job Order Contracting or Integrated Project Delivery.

Clearly organizations will not shift to requiring a Common Data Environment until overall investment costs in technology and training, and associated benefits can be quantified.   That time, however, is now. Objective, best value, and timely line item construction cost data is available.  Supporting training and technology is also readily obtainable.   There is little reason not to improve productivity for renovation, repair, and construction projects.     The world of construction is changing, and those that don’t take the path of innovation will be left behind.

Integrated project delivery method

CDE Players

Introducing the Common Data Environment impacts multiple players within the construction value chain:

“The Owner”
All real property owners who manage renovation, repair, maintenance or new construction projects need a Common Data Environment to develop, store, and distribute all relevant drawings, BIM models, documents, activities, and processes to all the relevant stakeholders.

Owners are becoming increasingly focused on demanding more value. They are aware of the traditional waste and productivity issues and are beginning to demand change.

Technology that embeds LEAN collaborative best management practices for the design and construction industry is available to manage an enormously wide range of complex data, and at the same time, is relatively simple deploy and to use.

Building Information Modeling software-solutions, including CAFM (computer-aided facility management for space planning), CMMS (computerized maintenance management software for routine maintenance under $10,000), CPMS (capital planning and management software for physical and functional condition assessment and reinvestment planning/decision-support, LEAN Product Delivery software (Job order contracting and integrated project delivery),  and 3D visualization tools can jointly deliver benefits to stakeholders throughout every part of the construction and life-cycle management process.
“The Designer”
A high level of pressure will be put on architects and other specialist advisors as many clients currently see 3D visualization as the answer to ensuring cost effective construction project delivery.  This, of course, must change to BIM.   Developing a CDE to run and record the processes between you and your clients that includes all aspects of life-cycle management, especially that of collaborative LEAN project delivery will become mandatory.  The designer needs to manage ongoing changes in real time as situations require, and be sure that the document available is current, and all prior changes archived.

Sharing the same information, in appropriate formats, with the Owner with the structural and MEP Engineers is critical for validation of work scope and minimizing errors, omissions, and miscommunications. The later are all result costly, yet largely avoidable, changes during the construction stage.

“The Contractor”
Within a BIM execution, the constructor is active part of the proceedings from the earliest planning stages. This enables inclusion of their since their proven field experience and knowledge.   This is critical to meeting objectives for quality, timeliness and cost.  All stakeholders must offer their contribution and their experience as early as possible.

The importance of using a LEAN construction delivery method can’t be overstated.  Regardless of the LEAN construction delivery method selected, all require early and ongoing collaboration among project participants.

The traditional and problematic “transition between the design phase and the construction phase” is eliminated from an informational perspective within a LEAN construction/BIM process.   The builder will already have all the information needed to complete the work per standards and specifications required by the Owner.

Finally, complementing and adding the information is in the life-cycle physical asset model is simplified using a CDE.  This factor is indispensable in the during the operations management and maintenance phases.
“The Facility Manager”
The Facility Manager as well as the Energy Manager, and related colleagues, can depend upon a CDE to assure available access to historical, current, and planned  operations and maintenance management activities, costs, and impacts.

Within the CDE, a wide range of standardized information can be stored and immediately accessed: locations, buildings, horizontal infrastructure, movable assets (equipment, furniture), major building systems, major equipment, and people (internal, and external).   This information is always immediately directly available in the office or in the field.

Real time maintenance management activities can be costed, scheduled, and tracked on demand.

If the information comes from a building information model (see example figure) inside the CDE you may store additional information such as warranty information, building plans, permits, conformity certificates, data sheets, etc…  This information allows the operator to increase the utilization of all available resources, while reducing risk and avoidable delays.  Space use and energy efficiency can also be monitored locally and enterprise-wide.

 

In Summary
The AECOO industry (Architects, Engineers, Contractors, Owners, and Operators) and associated supply chain participants would be well served to leverage the appropriate integrated project delivery method and its associated Common Data Environment to allow for access of current, standardized and easily understood, and detailed information across all stages of the life-cycle of a built structure.

 

[1] McKinsey Study

 

Lean construction techniques

Lean construction techniques

Lean construction techniques are central to improving quality, timeliness, satisfaction, and lowering costs.

LEAN Construction Techniques

 

  1. Focus upon Outcomes
  2. Best Value procurement
  3. Outcomes and deliverables must be clearly defined, written, and measurable
  4. Owner must provide value by sharing knowledge and collaborating in a timely manner with all service providers from concept through close-out, and not engage in excessive management and control
  5. Owner and service provider(s) share risk and reward based upon aligned interests
  6. Information must be in a standardized format, timely, readily and shared
  7. Reward is performance-based

 

Traditional construction procurement methods and daily operations are unreliable.

Best Value Procurement and LEAN collaborative construction delivery methods are proven to delivery significant improvements.
Construction delivery processes must be structured to assure teamwork and continuous monitoring and improvement.

Participants must not only be competent, but share common goals as well as share risk and reward.

Focus must be upon outcomes, mission, and clients/customers.

LEAN CONSTRUCTION DELIVERY METHODS

Examples of proven LEAN collaborative construction delivery include Integrated Project Delivery, IPD, for major new construction, and Job Order Contracting, JOC, for renovation, repair, maintenance, sustainability, and minor new construction.

OWNER LEADERSHIP

Owner must demonstrate LEADERSHIP and require COLLABORATION and engage in innovation, agility, and performance improvement.

Owners must EMPOWER teams without excessive management and control.

Owners must assure essential capabilities and competencies are present throughout the TEAM.

White Papers

 

JOC Construction Labor Costs

JOC Construction Labor Costs

JOC Construction Labor Costs

JOC construction labor costs provide the foundation for any successful Job Order Contracting Program.    On average, labor accounts for sixty percent (60%) of a project total construction cost and is therefore a primary consideration.

Most “best practice” Job Order Contracts use prevailing wage rates, and more specifically Davis-Bacon wage rages if available.    The wage rates are combined with material and equipment costs, and the time/crew required to perform a specified task in order to create a detailed JOC construction cost task or line item.    The total for the line item is general the applied without contractor overhead and profit.  The latter are accounted for by the job order contractor’s coefficient(s)  as approved for the related Job Order Contract.

JOC Construction Labor CostsJOC Construction Labor Costs

The listing of tasks for a Job Order Contract are contained within the JOC Unit Price Book (UPB).  The UPB is generally updated annually to account for market fluctuations and the adding of any new unit price line items as required.

Historically, cost data from The R.S. Means Company, LLC has been used for the majority of Job Order Contracts.   There are now independent, objective, and in some cases more suitable alternatives such as the 4BT JOC Unit Price Book.

Key considerations for a JOC Unit Price Book:

  • Appropriate use of prevailing wage rates / Davis-Bacon Wage Rates (Note:  4BT painstakingly researches labor rates and provides unsurpassed granularity and accuracy in this regard.)
  • Bare costs (no contractor overhead and profit)
  • Locally researched cost information (The use of localization factors and/or “national average” costs is not recommended due to the likelihood of associated gross inaccuracies).
  • Provided by an objective and independent resource
  • Organized via CSI Masterformat
  • Use of line item modifiers (Line item modifiers add or deduct cost from an associated parent line item due to a variety of factors: quantity, site/location, etc.).  Modifiers, on average, impact a cost estimate by +/- 30% and are therefore a very important component of a UPB)
  • Appropriate number of line items (Most Job Order Contracts require fewer than 30,000 line items for common renovation, repair, and minor new construction tasks.  Some vendors market the use of hundreds of thousands of line items.  Excessive numbers of line items can actually increase JOC Program cost due to their maintenance and upkeep as well as confusion and errors.
  • Rapidly and securely accessible via a standard browser interface.

Learn more…

 

www.4BT.US – Independent, Objective, and Best Value Job Order Contracting Solutions

Construction Cost Estimate

Construction Cost Estimate – Independent, Objective, Job Order Contract Unit Price Book

Construction Cost Estimate – Key Factors

Construction Cost Estimate – A detailed Construction Cost Estimate must be represented in common terms using a standard data architecture (CSI Master Format), provide labor, material, and equipment breakdowns, and be researched locally (no using of localization factors or industry average values).

The 4BT OpenJOC Unit Price Book meets all these criteria, delivering an independent, objective, and best value industry resource for real property owners, contractors, architects, engineers, and county, state, and local governments.

4BT OpenJOC Unit Price Book, UPB and Cloud 4BT-CE JOC Software

 

HIGHLIGHTS

             Locally research line item construction costs – No Use of Localization Factors

             Descriptions in plain English

             Full material, equipment, and labor details

             Prevailing, current, accurate, and localized Davis-Bacon wage rates

             Independent, objective, and best value data source

             Guaranteed cost throughout the Job Order Contract term

Construction Cost Estimate
CLOUD Cost Estimating

The 4BT OpenJOC Unit Price Book is locally researched and provides a higher level of granularity/detail than so-called “North American standard” construction cost books.

Furthermore, the pricing of our cost data is guaranteed in future years as well as created and maintained by industry leading professionals formerly with the R.S. Means Company, LLC, and U.S. Cost, LLC.

Gain the confidence and get the support you deserve for you Job Order Contracting and other detailed unit price line item cost data requirements.

Our cost data is also available via a true cloud environment that runs on ANY major web browser…   and your access is fast, dependable, and secure.

You can also embed our cost data within your own construction cost estimating environment.

www.4BT.us – Independent, Objective, and Best Value LEAN Construction Solutions.

 

4BT JOC Unit Price Books are individually created to account for at least ninety percent (90%) of the renovation, repair, maintenance, and/or construction costs associated the associated Job Order Contract. While some unit price books contain hundreds of thousands of line items,  the most commonly associated with facilities and infrastructure involve far fewer line items in actual practice.   Excessive numbers of line items can create confusion and inefficiencies.

A 4BT Job Order Contract UPB  can vary in size, however, generally does not exceed approximately 60,000-unit price line  items/construction tasks.   Material, equipment, and labor detail are provided for commonly encountered renovation, repair, maintenance, construction tasks.

 

Pedigree

The pedigree of the 4BT Unit Price Book dates back, in part, to  some of the first early Army/DOD  Job Order Contracts deployed in the United States and subsequently have been refined by decades of research and field application.  Over one hundred (100) variations of custom unit price books have also been developed.

LEANconstruction

LEANconstruction

TOP 10 LEANCONSTRUCTION BASICS

The application of LEANconstruction is a focus upon best value for all project participants.

While some will argue that “Every situation is unique” and there is no standard application of LEAN construction, core characteristics are and requirements do exist.   In short, consistency in process deployment is critical and can easily live within an environment of continuous improvement.  LEAN construction processes are built to adapt based upon the competency and communication of participants.

The core aspects of LEANconstruction have been deployed for decades through collaborative construction delivery methods such as Integrated Project Delivery – IPD (for major new construction) and Job Order Contracting – JOC (for renovation, repair, maintenance, sustainability, and minor new construction).

leanconstruction
Core Aspects of LEANconstruction
1. Collaboration
2. Best value procurement and execution
3. Shared risk/reward
4. Continuous improvement
5. Key performance indicators – KPIs
6. Mutual respect
7. Ongoing education and training
8. Common terms, definitions, and data architectures
9. Technology that supports rather than dictates process
10. Focus upon outcomes

Owners must lead the LEAN construction process and do so without excessive management and control.  In order to lead, however, owners must first grasp and become “LEAN competent”.

Sign up for White Papers/Research…

Facilities Management Considerations
  • Develop competencies across all knowledge domains that support the organization, suppliers, and service providers
  • Create competitive advantage and best value through developing long-term partnerships
  • Engage in best value procurement
  • Segment “Fixed” and “Variable Costs”
  • Create a Capital Renewal Plan
    • Capital Renewal – Major repairs and cyclical replacement of building systems/components versus established building life-time (50 years, 100 years)
    • Sustainment Model (planned, preventive, and emergency maintenance, plus capital renewal) and Restoration/Modernization Models
  • Evaluate Current and Plan Status of Maintenance and Operations Program
  • Document cost savings via estimated return on investment (ROI) what-if analysis versus various timeframes
  • Review procurement policies
  • Review construction delivery methods
  • Ongoing education and training
  • Continuous monitoring inclusive of key leading and lagging performance indicators
  • Maintenance (General, Routine, Preventive)
    • Review operations affecting maintenance
    • Procedures
  • Utilities
    • Review operational procedures affecting utilities
    • Usage patterns/peak usage
    • Monitoring (meters, motors, etc.)
    • Life-cycle repair versus replace analysis
    • Review major systems (heat/light resistant glazing, insulation, automatic shut-offs for all fixtures, high efficiency heating/cooling, daylight lighting controls, intelligent building controls.
  • Capital Renewal
    • Regular condition audits
    • Prioritize versus organization mission
    • Multi-year scenario analysis
    • Repair versus replace analysis
Construction Repair Cost Estimator

Construction Repair Cost Estimator for Public Agencies

A Construction Repair Cost Estimator for Public Agencies is now available that is independent, objective, and cost-effective.    Forget out databases that claim to be the North American standard, or that supposed locally research construction labor, material, and equipment costs, including fringes, on a local basis.

  1. Select a cost database and supporting software that is TRULY researched locally for labor, material, and equipment!    Cost factors or “localization factors” are NOT used.
  2. Select a cost database developed by professionals with decades of experience in line item cost estimating, construction, and job order contracting
  3. Select a construction repair cost estimator that reflect the needs of YOUR organization and isn’t forced upon you.Construction Repair Cost Estimator

4BT Construction Repair Cost Estimator

  • Locally research line item construction costs
  • Descriptions in plain English
  • Full material, equipment, and labor details
  • Prevailing, current, accurate, and localized Davis-Bacon wage rates
  • Independent, objective, and best value data source
  • Guaranteed year-to-year licensing fees – NO SURPRISE PRICE INCREASES

Introduction

The 4BT Construction Repair Cost Estimator and 4BT Unit Price Cost Books are specifically researched and published for each uniquely defined geographic area/market.  A unit price book may include incorporate Regional, State, County, or City levels per client/contract requirement.

The 4BT JOC UPB Cost Data has been developed to enable users to create reasonable construction cost estimates for a wide variety of renovation, repair, and maintenance construction tasks commonly performed on buildings and other physical infrastructure.

While cost data from The R.S. Means Compay, LLC has been used for a large number of JOC Programs; lower cost, high value alternatives are now available as demonstrated by the 4BT Unit Price Book.

4BT JOC Unit Price Books are individually created to account for at least ninety percent (90%) of the renovation, repair, maintenance, and/or construction costs associated with Job Order Contracting. While some unit price books contain hundreds of thousands of line items,  the most commonly associated with facilities and infrastructure, involve far fewer line items in actual practice.   Excessive numbers of line items can create confusion and inefficiencies.

A 4BT Job Order Contract UPB  can vary in size, however, generally does not exceed approximately 60,000-unit price line  items/construction tasks.   Material, equipment, and labor details are provided for commonly encountered renovation, repair, maintenance, and construction tasks.

History – The pedigree of the 4BT Unit Price Book dates back, in part, to  some of the first early Army/DOD  Job Order Contracts deployed in the United States and subsequently have been refined by decades of research and field application.  Over one hundred (100) variations of custom unit price books have also been developed.

Update Frequency – The cost data is continuous, maintained and regularly updated by experienced cost engineers/researchers dedicated exclusively to cost research and cost engineering.  In addition to being the most cost-effective and most accurate representation of labor costs, it likely represents the only true industry alternative to solutions provided by The RSMeans Company, LLC (acquired by The Gordian Group)  and/or The Gordian Group.  It is recommend that UPB’s be updated annually when used in association with Job Order Contracts.

 

Data Architecture – The use of standardized data formats and descriptions, which can easily be understood by all Job Order Contract participants, is central to any successful JOC program.  CSI Masterformat (registered trademark of The Construction Specifications Institute) is the North American standard data format for organizing line item construction cost data and the  format provided within the 4BT JOC UPB Cost Data.  4BT is a licensed partner of CSI, The Construction Specifications Institute.

 

Detailed Task Descriptions – The 4BT JOC UPB provides consistent, clear, and detailed descriptions for each line item in common terms, using “plain English”.  All users can easily understand tasks as abbreviations and non-standard terms are avoided whenever possible.  When used, abbreviations consistently follow established conventions.

 

Material, Equipment, and Labor Detail – Each line item task, in addition to a Description, includes labor,  material, equipment information, and costs as appropriate.

 

4BT JOC UPB & Task Orders – A “detailed estimate of construction cost” for a JOC task or “task order” is a forecast of the predicted cost based upon unit prices with associated breakdowns/descriptions materials, labor, and equipment.  Thus a detailed line item estimate created with an appropriate UPB should better reflect costs than a conceptual, or square-foot level estimate.  The 4BT JOC UPB is designed to provide reasonably current and “accurate” costs of materials, and equipment.  (Note:  In many cases multiple “estimates” are totaled to create a sum for a task order or project, in order to better define work by type (i.e. electrical, mechanical, architectural, etc.).  This level of organization can easily be created in the Job Order Contract System.

While contractors may know what it costs and how long it takes for them or their subs to complete a given task, representing this information in a way for Owners, Subs, AE’s, and Oversight Groups is critical to assure a common understanding of the Owner’s required scope of work and full financial transparency.

A well prepared UPB minimizes estimating efforts and lowers the costs associated with building, updating/maintaining, and associated training costs.  Similarly, the use of standardized construction specifications and/or those specifications currently in use by the Owner also are preferable to custom “JOC” specifications for similar reasons.

 

Lean Construction Common Data Environment

Lean Construction Common Data Environment

Lean Construction Common Data Environment

A Lean Construction Common Data Environment is important to improving collaboration, quality, delivery times, and overall project satisfaction.

Job Order Contracting, JOC, and Integrated Project Delivery, IPD, the two most common LEAN construction delivery methods, both require a common data environment (CDE).  A unit price book is an example of a common environment for JOC.

Here are a few considerations with respect to designing, using, and maintaining a CDE…

  • Program/project information management roles and responsibilities.
  • Overall information requirements – cost, technical specifications, maintenance requirements, granularity,
  • Information delivery milestones and timelines – version control, update frequency
  • Data architecture standard(s) / classification system (CSI Uniformat/Masterformat)
  • Information production formats and standards – digital, PDF, print
  • Procedures for adding new content
  • Ownership/licensing issues

 

 

Define Construction Procurement

Define Construction Procurement

Define Construction ProcurementDefine Construction Procurement

 

Define Construction Procurement… It’s easy to define construction procurement right?   Perhaps not.   Improper construction procurement methods and a relative lack of competency on the part of procurement staff have greatly contributed to poor construction outcomes.

The appropriate procurement and management of construction services resulting in timely, cost effective, and quality outcomes has remained problematic for many/most public organizations.

 

While Federal, State, County, and Local Governments as well as other public entities may have volumes of regulations regarding construction procurement practices, in many cases they are outdated and do not include current LEAN construction procurement/delivery best management practices.

Define Construction ProcurementDefine Construction Procurement

–  A process whereby contractual agreements are designed, bid, and executed between real property owners and construction contractors for renovation, repair, or new construction services for buildings or any form of physical infrastructure.

Services and/or work may include… 

architectural or engineering/design, the construction, alteration, repair, refurbishment or fitting out of buildings and other structures; 

the installation, alteration or repair of plant and equipment designed to be used in, or in relation to, the provision of services for buildings and other structures;

the undertaking, construction, alteration or repair of landscaping and earthworks (whether or not in relation to buildings and other structures);

the demolition, destruction, dismantling or removal of:  buildings and other structures; plant and equipment, earthworks, the clearing of land and the development of land for use as urban land or otherwise; and any other matter declared by the regulations/statutes to be a work.

Valuation of Construction Services

The estimated value and type of a construction services required (including any options such as contract extensions) should  determines the appropriate procurement and construction delivery method.   In order to achieve optimal outcomes both the construction services valuation method and the construction delivery method should be well defined and mandatory.

  • When estimating the value of a construction services procurement in order to determine if it is a covered procurement, the procurement must not be divided into separate parts for the purpose of avoiding a procurement threshold.
  • While an initial procurement of construction services may include a contractual provision for maintenance services for a period after completion of a project, the procurement of maintenance services after that period should subject established regulations.
  • A locally researched, independent, and objective detailed unit price book, UPB, should be used to create internal government budgetary and project estimates, as well as be the foundation of associated methods of construction services procurement.  Using bids from local construction contractors should NOT be used, except to supplement the UPB as required and allowed by  regulations.  The UPB should provide a detailed description of line item construction tasks with appropriate detail for associated labor, material, and equipment.  Common, industry standard terms and data architectures (CSI MasterFormat) should be used.

Regardless of the Construction Procurement and Delivery Methods selected, minimum and maximum dollars values should be established….and, of course, Define Construction Procurement.

 

Define Construction Procurement – Related White Papers and Resources

ASSET LIFE-CYCLE MODEL – Total Cost of Ownership Management – A framework for facilities life-cycle  management.

BIM, LEAN Construction, and a Common Data Environment (CDE) – A  strategic tool for sharing information and managing a team within a BIM / LEAN Construction Delivery environment.

BIM, PROJECT DELIVERY METHODS, WASTE, & LACK OF LEADERSHIP – Traditional design-bid- build (DBB) contracting techniques, and even more recent attempts to improve DBB such as design-build (DB), CM@R, etc. should not be considered LEAN efficient construction delivery methods.

How to Select a JOC Unit Price Book – White Paper – Download – Select a JOC UPB – A JOC  Unit Price Book, UPB is very important to the  quality, integrity, productivity,  and transparency of any Job Order  Contract.

JOB ORDER CONTRACTING – Overview & Best Management Practices – Job Order Contracting White Paper 2016801 – Job Order Contracting (JOC) is a competitively bid, firm-fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) LEAN construction delivery method.

COLLABORATION IN CONSTRUCTION – IPD, JOC – Collaboration In Construction-White Paper – Owners determine the  approach  for funding, using, sustaining and disposing of buildings and infrastructure. They also select the construction delivery method.

INTEGRATED PROJECT DELIVERY – for Public and Private Owners – Integrated_Project_Delivery_for_Owners_ – A Joint Effort of the National Association of State Facilities Administrators (NASFA);Construction Owners Association of America (COAA);APPA: The Association of Higher Education Facilities Officers;Associated General Contractors of America (AGC); and American Institute of Architects (AIA)

THE HISTORY OF JOB ORDER CONTRACTING – The LEAN Construction Delivery Method – The United States Department of the Army is attributedwith initially developing and deploying Job Order Contracting during the early 1980s.

Job Order Contracting – A Procurement Success Story, 1998 – Moore, W., Stout, C.

LEAN Construction Detailed Overview – LEAN Construction Institute, LCI – An overview of LEAN Construction

Unit Price Books for Job Order Contracting – A quick tutorial about Unit Price Books, UPB (s), for Job Order Contracting, and what you need to know.

Why BIM Will Not Succeed – Higher Level of Owner Competency Required – BIM requires a higher  level of  interdependence and information sharing in order to fully understand needs, requirements, limitations, desired outcomes, and overall best value.

The What, Why and How of Job Order Contracting (JOC) – CEFPI Educational Brief – JOC a unique cost competitive delivery process for minor construction, renovations, repairs, and alterations that is faster and better than the traditional “design-bid-build” method.

2015-IDIQ-Contract-White-Paper-National-Academy-of-Sciences – Systematic, well-designed research provides the most effective approach to the solution of many problems facing highway  administrators and engineers.

what is joc

What is JOC

What is JOC

What is JOC might be answered differently by a real property owner, facilities management professional, or construction contractor.

what is joc

The History of What is JOC Today

The United States Department of the Army is attributed with initially developing and deploying Job Order Contracting during the early 1980s.  It did so in response to a growing need for increasing and unsupportable demands for construction throughout Europe.

Traditional design-bid-build (DBB) construction delivery was too inefficient for the large numbers of renovation, repair, and sustainment/maintenance projects. Associated delays were negatively impacting the Army’s mission.
An initial process framework was put in place that would later be improved to become what we now know as Job Order Contracting, JOC. The new method was designed to shorten procurement and overall project delivery times while also maintaining quality.
Since the initial European implementations, JOC was further developed and validated by the U.S. Department of Defense: West Point Academy in 1985, and multiple United States Air Force bases in 1986. The United States Air Force (USAF) has since gone on to become one of the largest, and perhaps most refined, user of Job Order Contracting to this day. Job Order Contracting goes under the name of SABER at USAF bases throughout the world.

Retired USAF and other DOD personnel who now work in other public sectors brought their knowledge with them.

JOC use significantly expanded during the 1990’s, and companies like 4Clicks Solutions, LLC filled the need for dedicated JOC software solutions and JOC training programs to support lower cost and more consistent deployment of Job Order Contracts.  Cost data from the RSMeans Company, LLC was used primarily in support of Federal Government JOC / SABER programs.

Now JOC programs can be supported by multiple suppliers of unit prices books, software types, and associated services.  State, County, and Local Governments, Transportation, Education, and Healthcare entities have begun to use establish Job Order Contracts.  While these entities are relatively new to JOC and are learning to improve their implementations and deployments of this LEAN construction delivery method, the demand for greater efficiency is driving their capabilities forward.

That said, Owners must provide leadership and be competent in supporting JOC without the excessive reliance upon JOC consultants.  Multiple independent and internal JOC program audits have demonstrated that excessive reliance upon JOC consultants and/or lack of sufficient owner training can result in conflicts of interest and/or poor JOC program performance.

JOC must not be used as a method to approve construction project that otherwise would not pass conventional procurement standard.  JOC also should not be used to simply speed procurement.   JOC should be used to improve collaboration, efficiency, quality, and to provide additional benefits for all participants and stakeholders.

What is JOC – A Definition

Job Order Contracting (JOC), a competitively bid, firm-fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) delivery system, is a LEAN construction method and a form of Integrated Project Delivery (IPD).

A real property owner (building or other forms of physical infrastructure) establishes a contractor to multi-year contract and relationship with a contractor partnership. (Note: In recent history JOC has also been provided as a service by a third party administrator. In this relationship, the service party should NOT be involved in approving JOC construction projects if they are receiving a fee based upon total JOC construction volume. This practice has been viewed as a conflict of interest and one which can lead to fraud.)
The specific Job Order Contract determines a unit price book (UPB) that has a number of unit price line items complete with descriptions and labor, material and equipment costs. The number of unit price line item varies, however, generally includes approximately 40,000 line items. Most JOCs actually use significantly fewer line items in actual practice. The important factor is that the UPB contain at least 90% of the items common used for the associated JOC.
The cost of a JOC project, also referred to as a Job Order (JO) or Task Order (TO) be determined by creating a detailed line item unit price estimate for the associated Statement of Work (SOW) provided by the Owner. The total of the estimate is then multiplied by a coefficient. The coefficient is a factor that generally ranges from 0.80 to 1.20 is intended to include contractor overhead, profit and any items that reflect the contractor and/or site and/or requirements.

A unit price book, UPB, is typically updated annually/

Cloud-based software is best used for JOC programs as it supports real-time collaboration using current, actionable information.
An example of a work flow involved in a Job Order or Task Order is shown below.

And don’t forget continuous improvement and training!

What is JOC

Learn more…

 

JOB ORDER CONTRACTING Cooperatives

JOB ORDER CONTRACTING Cooperatives

JOB ORDER CONTRACTING Cooperatives play an important role for real property owners, facilities manager, and contractors.   As is the case for any business endeavor, it’s a benefit for all parties to do their homework.

Here are some tips for contractors considering working with JOB ORDER CONTRACTING Cooperatives or considering changes in within specific programs.

This particular document was circulated by the National Cooperative Purchasing Alliance, NCPA.

As a construction contractor considering a Job Order Contract (JOC), it is critical to be aware that all JOCs are not the same.

job order contracting cooperatives JOB ORDER CONTRACTING-NCPA

 

Job order contracting cooperatives – Contractor Info

Carefully review all of the Job Order Contract and all associated documents.  Make certain that the roles, responsibilities, tools, requirements and liabilities associated with the JOC are specified.

Determine the answers to the following questions BEFORE you price or accept a Job Order Contract:

  1. Will you be able to perform?
  2. Will you work directly with the real property owner or a consultant?
  3. Will you be able to develop a positive, long term relationship with the owner?
  4. Will you earn a reasonable profit?

The following is a listing of Job Order Contract Do’s and Don’ts. This format is used to review the primary elements of a Job Order Contract from a “best practice” perspective with a focus upon the construction contractor.   It is important to review all Job Order Contract provisions to assure avoidance of any unnecessary financial risk or potential legal issues.[1]

Job Order Contracting (JOC) is a competitively bid, firm-fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) LEAN construction delivery method.  It is also implemented by the United States Air Force under the term SABER.  Although some basic attributes of a JOC were originally developed in the early 1980’s in Europe, JOC was greatly refined in the United States by the U.S. Army and U.S. Air Force in the late 1980’s and continues to be improved and expanded.

JOC FUNDAMENTALS and Job Order Contract Cooperatives – Job order contracting, like any LEAN best management process, has basic requirements that focus upon collaboration, transparency, quality, and continuous improvement.

  • Early and ongoing involvement of ALL participants.
  • Value and qualification based selection and procurement.
  • Cost and accounting transparency via standardized cost data architectures, terms, and definitions.
  • Shared risk/reward.
  • Appropriate use of supporting technology.
  • Centralized reporting and oversight with local empowerment, application, management – monitoring, metrics, and continuous improvement.
  • Mutual respect.

IMPORTANT:  If the Job Order Contract you are considering is not in alignment with these core best practices, it is recommended that you discuss the document in more detail with appropriate parties, including, but not limited to, the real property owner / facilities manager, an experience JOC consultant or peer organization, and legal resources familiar with Job Order Contracts.

[1] This document is not providing, nor attempts to provide any form of legal advice. Please seek appropriate legal counsel.

Sample Job Order Contract

Sample Job Order Contract

If your interested in a sample job order contract, just send us your government sector/industry and we will be happy to assist you.

Sample Job Order Contract
Job Order Contract Best Management Practices Matter

A JOC Operations Manual or JOC Execution Guide should always be a component of your job order contract.  We can help you there also.

Example of a tables of contents …

FOREWARD.. 5

INTRODUCTION.. 6

Purpose. 6

History of Job Order Contracting (JOC) 7

Benefits of Job Order Contacting. 9

JOC Organization, Responsibilities, and Authorities. 11

JOC Implementation Considerations. 13

Strategic Evaluation of Objectives, Goals, and Appropriateness. 14

JOB ORDER CONTRACT ACQUISITION/PROCUREMENT STRATEGY. 15

Facility Management/Engineering Planning. 18

The JOC Unit Price Book. 18

Technical Specifications. 20

Statement of Work for the Job Order Contract 20

Economic Price Adjustments. 20

Environmental Coordination. 21

Technical / Document Library. 21

Source Selection Team.. 21

Selection Evaluation Plan. 22

Pre-award Activities. 22

Contractor Phase-In Plan. 23

Contractor Phase-Out Plan. 23

Pre-RFP Review.. 24

Contract Funding. 24

Preproposal Conference. 24

Proposal Evaluation. 25

Competitive Range. 25

Preaward Survey. 25

Evaluation of Contractor Performance. 25

Negotiations and Source Selection. 26

Debriefing Unsuccessful Offerors. 26

Staffing. 26

Facilities. 27

Preaward Activities. 27

Sample JOB ORDER CONTRACT SOP – Standard Operating Procedure – Operations Manual – Execution Manual 27

Sample  – Job Order Contracting Internal Control Checklist 30

JOC Procurement/Award Process. 31

Identification of Participants. 31

Limitations. 32

WORK EXECUTION AND CONTRACT ADMINISTRATION.. 33

Contract Clauses. 34

Subcontracting Plan Regarding Small, Small Disadvantaged and Women-Owned Small Business  34

Job Order Execution. 34

Initiating and Reviewing Job Orders. 34

In-House or Contract Performance. 35

Methods of Contracting. 35

Job Order Contracting. 35

Job Order / Task Order Routing. 36

Assignment of a Project Manager. 36

Scope Validation Meeting. 37

Request for Contractor’s Proposal 38

Proposal Preparation. 39

Independent Owner Estimate Preparation. 39

Protection of Owner Estimate. 40

Evaluate Contractor’s Proposal 40

Negotiation of Job Order / Task Order. 41

Job Order / Task Order Award Package Preparation. 42

Placing the Order. 42

Preconstruction Meeting. 43

Administrative Responsibilities. 43

Non-Prepriced Items. 44

Contractor Performance. 44

Significant Events. 45

Task Order Close Out 45

Payroll Review.. 46

Timely Accomplishment of Requirements. 46

Contract Status Report 46

Bonding. 47

Payments. 47

Small Business Utilization Reporting. 47

Quality Assurance/Quality Control 48

Task Order Modifications. 48

Changes to T.O. Requirements. 49

FISCAL YEAR-END PLANNING.. 50

Execution of Task Orders Against the Guaranteed Minimum.. 50

Execution of Task Orders Issued After Guaranteed Minimum.. 50

ADDTIONAL ENGINEERING/TECHNICAL/DPW RESPONSIBILITIES. 51

Citation of Funds. 51

Task Order Status Report 52

Exercising Options. 52

FOLLOW-ON CONTRACTING FOR A NEW CONTRACT. 52

APPENDIX. 53

UNDERSTANDING THE CONTRACTOR’S COEFFICIENT. 54

ROLE OF JOC ADMINSTRATOR. 55

INTERNAL CONTROL AND REVIEW PLAN. 55

Job Order Contracting Internal Control Checklist 56

SAMPLE SCOPE OF WORK. 58

SAMPLE REQUEST FOR PROPOSAL. 60

SAMPLE CONTRACTOR’S PROPOSAL. 61

SAMPLE INDEPENDENT OWNER/GOVERNMENT ESTIMATE. 67

TAKE OFF NOTES: 67

COST ESTIMATE. 68

TASK ORDER FILE CHECKLIST. 71

QUALITY CONTROL PLAN REQUIREMENTS. 73

JOB ORDER CONTRACTING TRAINING. 75

ADDING NON-PREPRICED ITEMS TO YOUR JOC CONTRACTS. 77

ABBREVIATIONS. 79

DEFINITIONS. 82

References / White Papers. 83

 

facilities management

Facilities Management – 2017 Best Practices

Facilities Management – 2017 Best Practices

Facilities management, practiced properly, is process-centered. People and processes should  support core organizational strategies and goals.  Far too often, focus is upon technology.  Technology is an enabler, but should not drive decisions. The following white paper additional insight.

TO BIM OR NOT TO BIM – The Wrong Question

facilities management

While Shakespeare was a great playwright, he has little to contribute to improving renovation, repair, and new construction outcomes.

Despite the “surveys”, “reports”, and hype associated with BIM, building owners and facilities management professionals have yet to fully understand BIM, let alone decide whether or not to practice it.

Asking the right questions is extremely difficult, and I would suggest a quote from a more relevant source, such as,

“My greatest strength as a consultant is to be ignorant and ask a few questions.” – Peter Drucker.

Real property owners and facilities management professionals would be better served learning new ways to serve building users the community both economically and environmentally.

While we are in the midst of a convergent explosive evolution of big data and technology, the real “battle ground” is internal CHANGE MANGEMENT and literally altering how we work on a day to day basis.

The times of fat cows will never come again and therefore we need to seize the new opportunities we have to take new roads.

LEAN Collaborative Construction Delivery techniques are where organizations will “win” or “lose” with respect to efficient life-cycle management of the built environment supported by digital technology, or BIM.

3D visualization is an advantageous tool, but only one of several technologies and business processes required to improve productivity, quality, and sustainability of built structures.

Focus upon fundamental LEAN construction delivery and facilities management practices provides the greatest return on investment.   Fundamental aspects of this approach include the following five (5) basis principles:

  1. Specify what Customers Value – Value is what the customer wants, and only what the customer wants. This requires a precise understanding of the specific needs of the customer. Approximately 60% of “work” is currently non- value added.
  2. Understand the Value Stream – This is the combination of the processes, tools, and activities that consistently produce what the customer values.
  3. Improve the Flow –Work should flow from one value added activity to the next with a minimum of interruption or supporting activity.
  4. Pull – The system supports and reacts to customer demand. The customer “pulls” the work through the system.
  5. Perfection – Striving towards perfection is a continuous process. The goal is to deliver the value to the customer exactly what is anticipated.[1]

 

The role of technology is that of enablement. 

Technology lowers the cost of deployment, provides a platform for real time collaboration with current, historical, and predictive information, embeds best management practices to improve consistency, and assures ongoing monitoring and improvement through the use of key performance indicators.

The change that is going through the whole industry chain construction is not about whether or not use of a technologies such as BIM, CMMS, IWMS, CPMS, etc.   The issue is how deal with the change to collaborative, transparent, and mutually beneficial LEAN processes, such as Integrated Project Delivery, and Job Order Contracting.   The required changes are so radical they can’t be implemented or support by simply buying software.   Change will only occur if fully supported throughout and organization, and linked to both government regulations and financial incentives for all participants.

The Path Forward

Renovation, repair, new construction, operation and ongoing maintenance require collaboration and financial transparency.  As a building owner, facilities management professional, or member of an oversight group, ask yourself the following questions….

  1. Have I clearly defined the reasons and objectives that drive necessary change to measurably improve economic and environment outcomes associated with the built environment?
  2. Is leadership involved in the decision-making process and is committed to innovation?
  3. Am I able to perform leadership activities to manage all stages of the change management process?
  4. Do I have the internal and external (service partners-A/E’s, Contractors, etc.) resources required to support collaborative best management practices?
  5. Have I analyzed the initial and long term costs and rewards… and clearly communicated them to all stakeholders?
  6. Do I have dispute management procedures in place?
  7. Have I properly balanced the use of internal resources and consultants to assurer there is no potential conflict of interest situation?
  8. Do my clients, suppliers, and service providers truly understand the added value that LEAN Construction Delivery Method provide?
  9. Do I have a WRITTEN LEAN Operations Manual or LEAN Execution Manual as an integral component of all contracts?
  10. Is ongoing training and education REQUIRED of all participants?

Conclusions

If you can answer “Yes” to the above questions, or have a plan to for addressing each, you are ready to begin the process of structural change within your organization and drive toward delivering measurable benefits.

facilities management

LEAN Construction Delivery and life-cycle management of the build environment is proven to deliver greater than 90% of renovation, repair, and new construction project on-time, on-budget, and to the satisfaction of all participants.   Why not begin the journey?

[1] 1996, Womack and Jones 1996

Cholakis – Senior Vice President, www.4BT.US L. Moscardi, www.buildingincloud.net

Job order contracting guide

Job Order Contracting Guide

The JOC Unit Price Book 2017  JOB ORDER CONTRACTING GUIDE is and independent , objective, transparent, and best value resource for Job Order Contracting.

JOB ORDER CONTRACTING GUIDE

The 4BT OpenJOCTM Unit Price Book JOB ORDER CONTRACTING GUIDE

GENERAL – Cost data is organized using MasterFormat2004+[1] and includes detailed line item description and associated material, equipment and labor as appropriate.   Descriptions used common terms in plain English and the use of abbreviations is limited whenever possible.  Abbreviations, when used, follow standardized rules and generally are primarily relegated to common units of measure.   All cost data is researched locally.

BEST VALUE – As noted, all unit price line item provided incorporate locally research labor, material, and equipment costs.  This helps to assure the most accurate cost data possible.   In addition, the price of our cost data is GUARANTTEED throughout the life of your Job Order Contract.  The pricing of the Unit Price Books is guaranteed not to increase more than the nationally publishing consumer price index each year.   This provide cost visibility throughout the life of the Job Order Contract for all participants. Descriptions used common terms in plain English and the use of abbreviations is limited whenever possible.  Abbreviations, when used, follow standardized rules and generally are primarily relegated to common units of measure.   All cost data is researched locally.

LABOR – Labor rates are researched for local markets and are based upon Davis-Bacon and/or prevailing wage rates wherever possible.   It is assumed that all workers are skilled for the particular task in concert with safety (OSHA) requirements.  Labor rates are for direct labor, without overhead and profit, however include fringe benefits and allowances for Social Security and Medicare taxes, worker’s compensation, unemployment insurance and employee benefits.   Payroll taxes and workman’s compensation are included in the labor rates.

MATERIAL – Materials are priced by bulk purchase and include freight to jobsite with and assumed delivery of 10 miles.

Material prices exclude sales tax and VAT.

EQUIPMENT – The equipment is based on daily rental rates, of equipment and associated operating costs such as electricity and fuel for all equipment, associated with completion of the line item/construction task.

LOCATION FACTOR(S) – Locations factors are not used, nor is the traditional technique of applying cost factors to a price book based upon a “national average”.   Using factors and national average cost data can introduce wide variations in costs that do not represent actual local conditions.

DEMOLITION – Demolition line items are presented as individual line items and are organized at the beginning of each MasterFormat Section.  This enables users to easily locate demolition tasks.  Costs include all labor, equipment and material required for demolition, clean-up, and transportation to a designated area within 500 feet of the work site.

MODIFIERS  – Modifiers are line items that vary in material, quantity, fabrication technique, or other specification that would cause a difference in price from the “parent” line item.   Modifiers are located under the associated parent line item.

JOB ORDER CONTRACTING GUIDE – JOC Unit Price Book 2017 – Technology

 ESTIMATING PROGRAM SOFTWARE – The 4BT-CE UPB is available via cloud-based software that was design per our guidelines, or within 4Clicks Project Estimator Software from 4Clicks Solutions, LLC.

[1] MasterFormat is a product of the Construction Specifications Institute (CSI) and Construction Specifications Canada, and a U.S. copyright of CSI.

Learn more…

Job Order Contract Audit Report

Job Order Contract Audit Report

This Job Order Contract Audit Report dated 10/31/2016 is a follow up the an early JOC Audit conducted by City of Long Beach Auditor Laura Dowd.

Job Order Contract Audit Report

The firm of Vicenti, Lloyd, & Sutzman (VLS) was retained to provide a construction consultant to further review certain JOC projects.  The Job Order Contract Audit Report can be downloaded here.  Vicenti, Lloyd & Stutzman LLP (VLS) was retained by the Office of the City Auditor for the City of Long Beach (City Auditor) to provide certain forensic and investigative consulting services related to the Job Order Contracting (JOC) program. The work performed by VLS was pursuant to the Request for Proposal (RFP) for Fraud Investigation Services dated 8/26/15 issued by the City Auditor, the proposal submitted by VLS on 9/18/15, and the Phase 1 and Phase 2 contracts between VLS and the City Auditor.

The following outlines general findings…

  • JOC Contractors inflated JOC proposal pricing/costs by including incorrect items or overstated quantities.
  • Extensive use of non-prepriced items was not necessary (items not derived from the JOC Unit Price Book)
  • Contractor bid extremely low JOC co-efficients (0.50 to 0.71)

List of Findings (direct quote from report)…

“1) JOC contractors prepared and submitted inaccurate and inflated proposals: Several individuals interviewed indicated that the proposals submitted by JOC contractors included inflated quantities and/or incorrect line items in order increase the proposal estimate. This “padding” of proposals was done to offset the low adjustment factors bid by the JOC contractors. This was an understood practice within the JOC program. According to the interviewees, if the JOC contractors were to use the adjustment factors that were bid to the City, and included only the needed line items from the CTC to complete the project, the contractors would not be able to cover their costs of performing the work and make a reasonable profit.

2) Project managers did not have time to adequately review proposals: Due to the workload of project managers, there often was not adequate time to thoroughly review project proposals to ensure accuracy. Additionally, it was difficult for project managers to enforce the use of the CTC, which allowed increased use of Non-Pre Priced (NPP) items.

3) Project managers used their experience to determine whether proposal costs were reasonable: Because the “padding” of proposals was an accepted practice, project managers used their judgment, experience, and/or the department budget to determine what was a reasonable price quoted by the JOC contractor in their proposal. This essentially resulted in the City paying negotiated prices to the JOC contractors for work performed.

4) The scope of work was prepared by copying the JOC proposal: In some instances, the project managers used the proposals submitted by the JOC contractors to prepare the scope of work rather than defining the scope of work prior to the contractor preparing the proposal. This allowed the two documents to match; however, the scope of work would not accurately reflect the work performed.

5) Some projects were done as “pass-throughs”: Certain projects were performed as pass-throughs, which was not the intention of the program. This was generally the result of a City department having a preferred vendor, product, or material. The JOC contractor was asked to use the preferred vendor, product, or material in performing the work.”

 

The Job Order Contract Audit Report demonstrates a need for better training, implementation of best management practices, and continuous monitoring.

 

via Four BT, LLC – Independent, Transparent, and Best Value Job Order Contracting Solutions

 
Any trademarks maintain rights reserved to their respective owners.

Alternative Construction Delivery Methods

Alternative Construction Delivery Methods

Alternative Construction Delivery Methods provide significant benefits to traditional Design/Bid/Build, and are the first step toward change management and improved construction outcomes. Here is a quick look at the top five alternative construction delivery methods.

Top 5 Alternative Construction Delivery Methods

5. Construction Manager at Risk – CM@R

Construction Manager at Risk,  CMAR/CM@R has its beginnnings in the early 1970’s.
CMAR inovlves contractors is in the design process, but without design liability intended.   CMAR is priced in two phases, pre-construction service fees and guaranteed maximum price (GMP) execution.
Generally CMAR workflow includes design review, attendance at design meetings, periodic estimates of cost, periodic schedule for construction development, assistance with regulatory requirements and/or LEED requirements, and assistance with site logistics and planning.

4. Design Build -DB

The design-build, DB, construction delivery method, is structure to make a single entity, generally the construction contractor, responsible for design and construction.   While some feel that DB enables faster project delivery, owners may  feel left out of the design process.  This may limit collaboration and flexibility in the ex and do not like the lack of flexibility in influencing the design as it progresses.  Issue during the early phase of any project can lead to less than optimal outcomes.

3. Job Order Contracting – JOC

Job Order Contracting (JOC) is a collaborative LEAN consturction delivery method specifically for renovation, repair, and minor new construction. The contractor bids projects using a unit price book, UPB, that defined specific tasks.  As ther is no definite number of projects or value of orders to be delivered and no definite quantity of work that will be done,  Federal Acquisition Regulationsm refer to this type of delivery method a form of as IDIQ (Indefinite Delivery, Indefinite Quantity) contract.

Alternative Construction Delivery Methods

2. Integrated Project Delivery – IPD

IPD, like JOC, is a LEAN collaborative construction delivery with a focus upon collaboration, transparency, and shared risk/reward among project participants.  IPD, however, is generally used only for larger new construction projects due to the cost of initial set up.

1. Public Private Partnerships – PPP

PPPs generally uses one or more of the above construction delivery methods with some unique additional structures.  The core benefit of PPP is a method for public entities to obtain some degree of construction financing from the private sector.  Projects are typically very large in complexity and dollar value, such as bridges, highways, and energy sector.

 

Owner leadership and competency are requirements for the implementation of any of the above Alternative Construction Delivery Methods.

 

Alternative Construction Delivery Methods Glossary:
Minor Construction Project – A single undertaking at a building or other form of physical infrastructure that includes all construction necessary to renovate or repair  an existing facility, or to construct a new structure of a specified type, size, and level of construction.
Alteration –  Construction work required to adjust interior arrangements, or other physical characteristics of an existing building or physical structure that it will be make enable it to more effectively be used for a designated purpose.
Maintenance and Repair – Construction work that corrects failed or failing component of a physical structure.

JOC Contract

JOC Contract

JOC ContractJOC Contract strategy, development, implementation, and management involves a thorough understanding of LEAN Construction and Life-cycle Asset Management.

Basic steps involved in JOC Program implementation include;

  1. Strategic evaluation of objectives, goals, and appropriateness
  2. Development of acquisition/procurement approach
  3. Facility management/engineering planning
  4. JOC procurement/award process
  5. Work execution and contract administration
  6. Monitoring
  7. Ongoing training

Request a JOC Contract Operations Guide

JOC Contract – Additional Information

Proper JOC contract design and management are central to improved renovation and repair outcomes. Public sector real property owners can significantly improve the percentage of quality construction projects delivered on-time and on-budget and to the satisfaction of all stakeholders.

A JOC Contract is the legal, multi-party procurement and construction delivery document that specifies roles, responsibilities, workflows, deliverables, time frames, and expenditure limits for renovation, repair, and minor new construction projects.  

OpenJOC is a standardized, independent, objective, and defensible method for organizing, describing, pricing, procuring, and managing renovation, repair, and minor new construction activities.

JOC Unit Price Book

A locally researched unit price book, UPB (NOTE: A national average unit price book and associate use of localization or location factor is not recommended.)  provides a common data environment, CDE, to help assure transparency, collaboration, and productivity.

joc contract

  1. Davis-Bacon labor data, locally research and properly applied, providing 30%+ greateer accuracy than traditional sources.
  2. Locally researched labor, material, and equipment – cost localization factors are not used (Cost localization factors introduce gross error)
  3. Line item modifiers for quantity, material, and location – Line item modifiers can significantly (10$-50%) impact cost.
  4. Fraction of the cost of alternative sources.
  5. Standard data architecture – CSI Masterformat is the North American standard data format for construction.
  6. Description in plain English using industry standard terms with limited use of abbreviations – Promotes higher levels of productivity, collaboration, and communication , and mitigates errors and omissions.

The 4BT OpenJOC Unit Price Book provides transparent, locally research, detailed construction cost estimates for repair, renovation, repair, maintenance, sustainability, and/or new construction projects.

The use of standardized data formats and descriptions which can easily be understood by project participants is central to any successful construction project, and currently an industry void.

Construction cost unit price books should provide consistent clear descriptions of each line item in common terms that all parties can easily understand.  Abbreviations should be avoided whenever possible.

Each line item task, in addition to being clearly defined in “plain English” should include any associated details such as material, equipment, and labor requirements.

• Simplify JOC management activities

• Maintain Job Order RFPs, Job Orders, Estimates, Reviews, and Documents… all in one place

• Comply with JOC best practices and audit requirements

• Assure you are always using the right coefficient and unit price book (UPB)

• Always use the most current information

OpenJOC Contract  Management

The 7 basic steps of job order contract program implementation

 

 

joc contract

 

 

 

 

OpenJOC is a Trademark of Four BT, LLC. Building in Cloud is a Trade mark of Lemsys S.r.l
Four BT, LLC
5430 LBJ Fwy Ste. 1200
Dallas, TX 75240
Mail: info@4BT.US
Website: http://www.4BT.US

 

 

Connect, Share, Learn, Solve, Lead

Uncategorized

LEAN Construction Delivery, The Primary Challenge to BIM

Lean Construction Delivery, the Primary Change to BIM

LEAN Construction Deliver is the primary challenge to BIM adoption.  Focus upon technology will do little to improve construction or facilities management outcomes.   The solution to improved life-cycle management of the build environment lies within a greater focus upon improving competencies and business processes.   Change management lead by competent real property owners and facilities managers is severely needed.   Technology’s role is one of support, however, it should not dictate process.

Learn more…

Supporting White Papers and Research

AEC Best Value Construction and Facilities Operational Exellence- Position Paper

Collaboration In Construction-WhitePaper

JobOrderContractingWhitePaper2016801

JOC Construction Services RFP Considerations for Real Property Owners

IntegratedOrderContractingSAME

Asset Total Cost of Ownership-Efficient Life-cycle Management Model

Classification Criticality – Architecture, Engineering, Construction, & Life-cycle Facility Management – A Draft White Paper

BIM for Facility Management

The Evolution of Construction Cost Estimating Technology

Maintenance and Repair of Federal Facilities

Integrated_Project_Delivery_for_Public and Private Owners – AIA, NASFA, COAA, APPA, AGC

JOC Performance – 2016 Industry Study  Job order contracting research

Job Order Contracting – 21st Century

JOC – Owner Satisfaction Survey 

Job-Order Construction Quantification

Improving the Army’s Job Order Contracting Program

Job Order Contracting – A Procurement Success Story, 1998

 

and Sustainability Project Delivery Methods

IFMA – Efficient Repair, Renovation, Sustainability Project Delivery Methods

IFMA – Efficient Repair, Renovation, Sustainability Project Delivery Methods

Improving facilities management in terms of efficient repair, renovation, sustainability practices required a pinpoint focus upon change management with respect to LEAN collaborative construction delivery methods.

The IFMA – Efficient Repair, Renovation, Sustainability Project Delivery Methodssession covers required foundation elements that owners must require and also improve their overall competence:

  1. Common date environment (CDE) – a common set of industry standard terms, definitions, and data architectures (CSI Uniformat, MasterFormat, Omniclass).
  2. LEAN Collaborative Construction Delivery Methods (Integrated Project Delivery – IPD, Job Order Contracting – JOC …)
  3. Supporting technology
  4. Life-cycle versus first-cost perspective

via www.4BT.US – Independent, Objective, Best Value LEAN & Job Order Contracting Solutions

IIFMA – Efficient Repair, Renovation, Sustainability Project Delivery Methods

IFMA - Efficient Repair, Renovation, Sustainability Project Delivery Methods

IFMA - Efficient Repair, Renovation, Sustainability Project Delivery Methods

 

Building in Cloud 4BT-CE improves productivity

Building in Cloud 4BT-CE improves construction productivity

Building in Cloud 4BT-CE improves productivity

Building in Cloud 4BT-CE improves productivity

Smart collaboration tools, built specifically for real property owners, designers, constructors engineers, and facilities managers

  • No installation required (access with any Internet browser)
  • Try it for free without any obligation for 30 days
  • All your information is secured via SSL protocols
  • Cost estimating, JOC / Job Order Contracting, Asset Management, Document Management,  and More…

Building in Cloud 4BT-CE improves productivity through enabling cloud-based collaboration and real-time information sharing, securely, and at a fraction of the cost of less capable alternatives.  

FREE 30-DAY EVALUATION – No Credit Card Required.

Building in Cloud 4BT-CE improves productivity

Learn more…

Uncategorized

Detailed Job Order Contract Operations Manual

Detailed Job Order Contract Operations Manual

A detailed Job Order Contract Operations Manual is a key component of any successful JOC Program.  The JOC Operations Manual should be part of of the final Job Order Contract.  It spans all aspects for JOC to assure a complete understanding of all participants and stakeholders.  Topics may range from the history of JOC to strategy, responsibilities, and processes.

The appropriate selection of independent, objective, and experienced JOC consultant to assist in program design, implementation, and management can provide significant value to JOC owners and contractors.

Detailed Job Order Contract Operations Manual

 

The following is a sample Table of Contents.   Please contact us to learn more.

 

FOREWARD

INTRODUCTION.

  • Purpose
  • History of Job Order Contracting (JOC)
  • Benefits of Job Order Contacting
  • JOC Organization, Responsibilities, and Authorities
  • JOC Implementation Considerations
  • Strategic Evaluation of Objectives, Goals, and Appropriateness

JOB ORDER CONTRACT ACQUISITION/PROCUREMENT STRATEGY.

  • Facility Management/Engineering Planning
  • The JOC Unit Price Book
  • Technical Specifications
  • Statement of Work for the Job Order Contract
  • Economic Price Adjustments
  • Environmental Coordination
  • Technical / Document Library
  • Source Selection Team
  • Selection Evaluation Plan
  • Pre-award Activities
  • Contractor Phase-In Plan.
  • Contractor Phase-Out Plan.
  • Pre-RFP Review
  • Contract Funding
  • Preproposal Conference
  • Proposal Evaluation
  • Competitive Range
  • Preaward Survey
  • Evaluation of Contractor Performance
  • Negotiations and Source Selection
  • Debriefing Unsuccessful Offerors
  • Staffing
  • Facilities.
  • Preaward Activities
  • Sample JOB ORDER CONTRACT SOP – Standard Operating Procedure – Operations Manual – Execution Manual
  • Sample  – Job Order Contracting Internal Control Checklist
  • JOC Procurement/Award Process
  • Identification of Participants
  • Limitations

WORK EXECUTION AND CONTRACT ADMINISTRATION

  • Contract Clauses
  • Subcontracting Plan Regarding Small, Small Disadvantaged and Women-Owned Small Business
  • Job Order Execution
  • Initiating and Reviewing Job OrderIn-House or Contract Performance
  • Methods of Contracting
  • Job Order Contracting.
  • Job Order / Task Order Routing
  • Assignment of a Project Manager
  • Scope Validation Meeting
  • Request for Contractor’s Proposal
  • Proposal Preparation
  • Independent Owner Estimate Preparation
  • Protection of Owner Estimate
  • Evaluate Contractor’s Proposal
  • Negotiation of Job Order / Task Order
  • Job Order / Task Order Award Package Preparation
  • Placing the Order
  • Preconstruction Meeting
  • Administrative Responsibilities
  • Non-Prepriced Items
  • Contractor Performance
  • Significant Events
  • Task Order Close Out
  • Payroll Review
  • Timely Accomplishment of Requirements
  • Contract Status Report
  • Bonding
  • Payments
  • Small Business Utilization Reporting
  • Quality Assurance/Quality Control
  • Task Order Modifications
  • Changes to T.O. Requirements

FISCAL YEAR-END PLANNING

  • Execution of Task Orders Against the Guaranteed Minimum
  • Execution of Task Orders Issued After Guaranteed Minimum

ADDTIONAL ENGINEERING/TECHNICAL/DPW RESPONSIBILITIES

  • Citation of Funds
  • Task Order Status Report
  • Exercising Options

FOLLOW-ON CONTRACTING FOR A NEW CONTRACT

APPENDIX

UNDERSTANDING THE CONTRACTOR’S COEFFICIENT

ROLE OF JOC ADMINSTRATOR

INTERNAL CONTROL AND REVIEW PLAN

Job Order Contracting Internal Control Checklist

SAMPLE SCOPE OF WORK

SAMPLE REQUEST FOR PROPOSAL

SAMPLE CONTRACTOR’S PROPOSAL

SAMPLE INDEPENDENT OWNER/GOVERNMENT ESTIMATE

TAKE OFF NOTES

COST ESTIMATE

TASK ORDER FILE CHECKLIST

QUALITY CONTROL PLAN REQUIREMENTS

JOB ORDER CONTRACTING TRAINING

ADDING NON-PREPRICED ITEMS TO YOUR JOC CONTRACTS

ABBREVIATIONS

DEFINITIONS

References / White Papers

Yes… I’d like to learn more about developing a Detailed Job Order Contract Operations Manual…

 

 

Uncategorized

Objective Best Value Job Order Contracting

Objective Best Value Job Order Contracting

Objective Best Value Job Order Contracting

Easy-to-use, cost-effective, and objective job order contracting solution

    • Save Time
    • Save Cost
    • Maximize Value
    • Improve Quality
    • On-time Project Delivery
    • Financial Transparency
    • fully research LOCAL unit price data (no factors or indexes)
    • Verifiable Cost Data
    • By JOC Professionals for JOC Professionals

Objective Best Value Job Order Contracting is now available to real property owners, contractors, subcontractors, and oversight groups.  Job Order Contracts, when developed, implemented, and executed using LEAN best management practices deliver exceptional value.

Move from costly and antagonistic construction delivery methods such as design-bid-build and
“lowest bidder”, to BEST VALUE PROCUREMENT.

Objective Best Value Job Order Contracting can deliver over 90% of renovations, repairs, upgrades, or minor new construction on-time, on-budget, and to the satisfaction of everyone involved!

Benefit from the experience of our 4BT Team and leverage our training, unparalleled cost data, and wide range of services and tools, including cloud-based technology.

Job Order Contracting is a proven LEAN construction delivery method that targets the numerous renovation, repair, alteration, and minor new construction tasks facing real property portfolio owners and their awarded contractors.

Facility Real Property Owners / Facilities Management

JOC solutions based upon your need…

  • JOC Technology, UPBs, and Training
  • JOC Independent Third-party estimating
  • JOC Audits
  • JOC Program Management Services

Contractors / Subcontractors

JOC Solutions that benefit all participants…not just the Owner!

  • True,  collaboration-centric JOC philosphy and implementation practices

Oversight Groups / Comptrollers / Legislators

Objective Best Value Job Order Contracting assures JOC Program integrity, compliance, and long term success.Objective Best Value Job Order Contracting

OpenJOC Job Order Contract Unit Price Book UPB

OpenJOC Job Order Contract Unit Price Book UPB

OpenJOC Job Order Contract Unit Price Book UPB

Finally, an independent, objective, and best value resource… the OpenJOC Job Order Contract Unit Price Book UPB.

OpenJOC Job Order Contract Unit Price Book UPB

Learn more…

 

Uncategorized

Job Order Contract Program Development

Job Order Contract Program Development

Leveraging objective and independent expertise is very valuable to the job order contract program development process.  The following outline represents various components when developing a JOC Program.

Orientation Meeting

  • Review Goals, Objectives, Strategies, Resource Requirements, Roles, Responsibilities, Phasing, and Schedules
  • Kick-off and Progress Meetings for Each Core Program Element                                                         

4BT-CE Software On- boarding

  • Adminstrator and User Assignments

4BT JOC UPB Milestones       

  • Review of UPB Line Items
  • Review of UPB Line Item Changes
  • Validation Testing
  • Publish UPB

Technical Specifications Milestones

  • Obtain Copies of Owners Specifications
  • Edit and Integrate with Industry Standard JOC Specifications
  • Cross Reference Specifications with UPB (MasterFormat)
  • Publish Technical Specifications

Job Order Contract Program Development

JOC Documents

  •  Acquisition Plan
  • Owner Review & Approval
  • Contractor Evaluation Criteria
  • JOC Contract Terms & Conditions
  • JOC Operations Manual
  • Client Review & Approval of Contract Documents
  • Publish Job Order Contract Documents

Marketing JOC Program

  • Internal Marketing
  • Prepare Job Order Contract Advertisements
  • Provide Bidding Related Support
  • Prepare Pre-bid Conference Materials
  • Organize & Conduct Pre-bid Conferences
  • Assist with Bid Opening/Analysis
  • Owner Approval of Contracts

Organize Client Workshops for JOC Execution

  • Job Order Conract Execution Plan and Procedures
  • Owner Review & Approval of JOC Execution Plan and Procedures
  • Publish JOC Execution Manual

JOC Contractor Moblization

JOC Training

  • Program Development – Owner & Contractor
  • Develop Hands-on Exercises
  • Conduct Owner and Contractor JOC Training – Introductory and Advanced

Assist Owner with Initial Projects during Ramp-up Period

  • Initiall Partnering Session
  • Assistance in Preparation of Initial Owner Project Packages
  • Attend Initial Site Visits
  • Monitor Initial Job Orders
  • Review Meetings

Ongoing Support

  • Annual Partnering Sessions
  • Annual UPB Updates
  • Regular Audits
  • Ongoing Support and Training

Remember job order contract program development is an ongoing process as there is always room for continuous improvement.

www.4BT.US – Independent, Objective, & Best Value JOC Solutions

Job Order Contracting Program Implementation Strategy

Job Order Contracting Program Implementation Strategy

Job Order Contracting Program Implementation Strategy

A Job Order Contracting Program Implementation Strategy based upon best management practices considers multiple interrelated factors.  Here is a outline of a few items to be considered.

Remember that a Job Order Contract can be designed, implemented, and managed by the Owner, a combination of an Owner and a JOC Consultant, or JOC task orders can be executed leveraging a Cooperatives.   Each method has its role as well as advantages an disadvantages.  For Owners that have approximately $2M or more in JOC annual construction volume and appropriate levels of resources and capability generally get the highest value from and Owner-implemented and Owner-managed JOC.

Job Program Implementation Strategy

List of Considerations when developing your Job Program Implementation Strategy….

  • Maximum and minimum dollar values of the overall JOC Program
  • Maximum and minimum annual dollar values of the JOC Program
  • Number of option years / periods
  • Performance bond and size
  • Architectural/Engineering service levels
  • Federal/County/State/Local regulations/ordinances/requirements
  • Small business/minority business goals
  • Reporting requirements
  • Overall JOC programs goals
  • JOC-specific key performance indicators (KPIs)
  • Training – introductory, advanced, certification, location, frequency
  • JOC Technology
  • JOC Unit Price Book – Type, Data Architecture (CSI Masterformat), update strategy
  • Technical Specifications to be reference
  • Job Order Contract Documents
  • JOC execution manual / JOC operations manual
  • Number of JOC contractors
  • Contractor requirements/qualifications/evaluation
  • JOC bidding process
  • Bid bond
  • Overall procurement strategy
  • Non-prepriced item strategy
  • Independent Audits – number, level of detail

Spend all the time necessary to develop the best written Job Order Contracting Program Implementation Strategy possible.  Do you your homework.  Contact multiple JOC consultants and vendors.  Contact peer organizations and professional trade associations.  Review public audits of Job Order Contracts.   The later are very helpful in avoiding pitfalls.

www.4BT.US – Independent, Objective, Best Value Job Order Contracting Solutions

For more information…

Additional JOC Resources

ASSET LIFE-CYCLE MODEL – Total Cost of Ownership Management

BIM, LEAN Construction, and a Common Data Environment (CDE)

BIM, PROJECT DELIVERY METHODS, WASTE, & LACK OF LEADERSHIP

How to Select a JOC Unit Price Book – White Paper – Download – Select a JOC UPB

JOB ORDER CONTRACTING – Overview & Best Management Practices – Job Order Contracting White Paper 2016801

COLLABORATION IN CONSTRUCTION – IPD, JOC – Collaboration In Construction-White Paper

INTEGRATED PROJECT DELIVERY – for Public and Private Owners – Integrated_Project_Delivery_for_Owners_

THE HISTORY OF JOB ORDER CONTRACTING – The LEAN Construction Delivery Method

Job Order Contracting – A Procurement Success Story, 1998

Unit Price Books for Job Order Contracting

Why BIM Will Not Succeed – Higher Level of Owner Competency Required

The What, Why and How of Job Order Contracting (JOC) – CEFPI Educational Brief

2015-IDIQ-Contract-White-Paper-National-Academy-of-Sciences

Job Order Contract Implementation

Job Order Contract Implementation

Job Order Contract Implementation

Job Order Contract Implementation is a multi-part process.  Whether you are implementing a Job Order Contract for the first time, or seeking to improve a current JOC, it’s important to address each are in full detail.

Stakeholders need to clearly discuss and establish the goals of the job order contract, associated milestones, timelines, and resource requirements.
From an owner perspective stakeholders include senior management, project management, administrative, accounting, purchasing, building uses, and legal staff.

Job Order Contract Implementation

  •  Create JOC Program execution procedures and associated JOC Execution Manual or JOC Operational Manual
  • Ensure JOC procedures, resources, and capabilities match planned outcomes and JOC Program size.
  • Ensure procedures match current make-up and size of staff
  • Create JOC Procurement Plan, Processes, and Documentation: bidding documents, contractor qualifications, bidder instructions, general conditions,
  • Select Unit Price Book (UPB)-locally research labor, material, and equipment;  annual updates, CSI Masterformat data architecture
  • Technical Specification: Use existing specifications for the JOC.  Do not create specifications unique to the JOC.  If specifications do not exist, select industry standard commercial specifications (Arcon Masterspec, BSD SpecLink).  Create custom specifications on an as needed basis only.
  • Training – Create training documentation in concert with developed procedures.  Introductory, advanced, and ongoing training must be required for all participants (owner and contractors stakeholders).  Hands-on training via multiple formats including regional, on-site, and virtual.
  • Select Job Order Contracting Software – Do not use spreadsheets or generic cost estimating software.   Software must provide JOC-specific features (i.e. track NPP items and percentages, note and apply JOC co-efficient(s), etc.).   Cloud-based software is preferable to limit implementation time and costs as well as to maximize collaboration and management capability.

Job Order Contract Implementation

and a Common Data Environment (CDE)

BIM, LEAN Construction, and a Common Data Environment (CDE)

BIM, LEAN Construction, and a Common Data Environment (CDE)

BIM, LEAN Construction, and a Common Data Environment (CDE) are all core elements to improving collaboration, productivity, quality, and overall satisfaction.

Definition of the roles and responsibilities of team members, with respect to CDE, throughout the life-cycle of a built structure… from Planning, to Design, Project Delivery, Operations & Maintenance, to Decommissioning/Recycling, and its integral relationship with LEAN Construction Delivery methodology are key requirements.  This is done within the project delivery Operations Manual or Execution Manual, a component of the overall project contract.   Learn more…2017 BIM, LEAN Construction, and a Common Data Environment (CDE).

One of the most important elements of a CDE is the detailed line item construction cost data architecture and associated construction cost research methodology.  These a compiled within a Unit Price Book, UPB, an used for establishing and maintaining construction, renovation, repair, and maintenance costs.  The format and content of the UPB is very important to assuring financial transparency for the real property owner / facilities management, building uses, and service providers.

BIM, LEAN Construction, and a Common Data Environment (CDE)

 

 

 

 

 

Beneficial Outcomes with Job Order Contracting

Beneficial Outcomes with Job Order Contracting

There are multiple significant and beneficial outcomes with job order contacting if programs are implements properly.  Job order contacting is a LEAN and AGILE Construction Delivery Method that is based upon process, common shared data, and collaboration.

It is best to leverage the knowledge and tools from independent, objective, and best value job order contracting solutions providers as well as engage in regular ongoing training.

Beneficial Outcomes with Job Order Contracting

  1. 90%+ projects delivered on-time and on-budget
  2. Greater financial visibility
  3. Higher quality
  4. On-demand service
  5. Long term owner/contractor relationship
  6. Satisfaction among all participants and stakeholders

Beneficial Outcomes with Job Order Contracting

via www.4BT.US – Independent, Objective, Best Value Job Order Contracting Solutions

Uncategorized

JOC Unit Price Book UPB Considerations

JOC Unit Price Book UPB considerations for procurement include financial transparency, local research, current actionable data, and use of common terms and data organization.  These are primary, fundamental, and requisite elements for any Job Order Contract Unit Price Book.  The 4BT OpenJOC Unit Price Boodelivers all of these, and more:

  1. Locally researched labor, material, and equipment line items/tasks
  2. Clear line item descriptions written using industry standard terms, with minimal use of abbreviations, in plain easily understood English.
  3. CSI MasterFormat data architecture
  4. Number and type of line items that are required for ninety percent (90%) of the tasks required for your JOC during each annual term.
  5. Demolition line items
  6. Line item “modifiers”
  7. Ongoing updates, with annual JOC UPB updates recommended
  8. Independence, Objectivity
  9. Davis-Bacon Labor Rates
  10. Fully technical support and training by construction cost estimators and project managers.

Unit Price Books for Job Order Contracting

Unit Price Book, UPB, Considerations

via www.4BT.US – Objective, Independent, Best Value Job Order Contracting Solutions

info@4BT.US

Job Order Contract Unit Price Book

Job Order Contract Unit Price Book

 

joc-line-item-unit-cost-construction-estimating

Financial transparency, local research, current actionable data, the use of common terms in plain English and MasterFormat data organization are requisite elements of any Job Order Contact Unit Price Book, UPB.  The 4BT JOC Unit Price Book delivers all of these, and more:

  1. Locally researched labor, material, and equipment line items/tasks
  2. Clear line item descriptions written using industry standard terms, with minimal use of abbreviations, in plain easily understood English.
  3. CSI MasterFormat data architecture
  4. Number and type of line items that are required for ninety percent (90%) of the tasks required for your JOC during each annual term.
  5. Demolition line items
  6. Line item “modifiers”
  7. Ongoing updates, with annual JOC UPB updates recommended
  8. Independence, Objectivity
  9. Fully researched local Davis-Bacon Labor Rates
  10. Technical support and training by JOC construction cost estimators and project managers.
  11. Best value…. no fees based upon % of your JOC construction volume

The 4BT JOC UPB will enables Owners and Contractors contractors, to create detailed unit price line item cost estimates that reflect the project requirements in terms of scope of work and quality, and to equally benefit in JOC participation!

List of Common Construction Abbreviations

List of Common Construction Abbreviations

List of Common Construction Abbreviations
cloud-based job order contracting solution

The consistent use of Common Construction Abbreviations are important to any LEAN construction delivery method or construction phase.  Common construction abbreviations as as part of cost estimating software, Job  Order Contracting software, and construction documents is a standard practice.

Proper use of abbreviations is enhance by following a few simple rules:

  1. Use upper case lettering, without periods
  2. Do not use spaces within an abbreviation
  3. Use same abbreviations for singular or plural

He is a sample listing of abbreviation derived across a wide venue of sources.  (Architectural Graphic Standards, Time Saver Standards, Skidmore, Owings and Merrill Drafting Standards, Holabird & Root Drafting Standards,  Nagle Hartray & Associates Standards, Murphy/Jahn Office Reference Manual, Braun/Skiba Standards Manual, Recommended Standards on Production Procedures,  Northern California Chapter AIA, Graphic Communication in Architecture, William J. O’Connell, Interior Graphic and Design Standards, S.C. Reznikoff. While there are many differences between abbreviation standards between firms and/or individual authors, ongoing standardization should be giving a high degree of consideration.

2-PSS: Two-Part Polysulfide Sealant
2-PUMS: Two-Part Polyurethane Modified Sealant
@  At (the rate of)
&   And
”    Inch; Ditto
#   Number or Pound
[circle with diagonal slash through it]   Diameter, Round, Phase

A:  Area, Ampere; Acre; Alcove; Compressed Air Line
AB:  Anchor Bolt; Asbestos Board
ABV: Above
AC:  Air Conditioning, Alternating Current, Acoustical
ACC: Access
ACF: Architectural Concrete Finish
ACFL: Access Floor
ACI: American Concrete Institute
ACL: Across the Line
ACOUST: Acoustical
ACPL: Acoustical Plaster
ACR: Acrylic
ACST: Acoustic
ACT: Acoustical Tile; Actual
AD: Access Door, Area Drain
ADA: Americans with Disabilities Act
ADAAG: Americans with Disabilities Act Architectural Guidelines
ADD: Addendum; Addition
ADDL: Additional
ADH: Adhesive
ADJ: Adjust, Adjustable, Adjacent
AF: Above the Floor
AFF: Above Finished Floor
AGA: American Gas Association
AGG: Aggregate
AGGR: Aggregate
AIA: American Institute of Architects, American Insurance Association
AIC: Amperes Interrupting Circuit
AIEE: American Institute of Electrical Engineers
AISC: American Institute of Steel Construction
AL: Aluminum
ALM: Alarm
ALT: Alternate, Alteration; Altitude
ALUM: Aluminum
ALS: Acrylic Latex Sealant
AMB: Ambient
AMP: Ampere, Ampacity
AMPY: Ampere
AMT: Amount
AN: Anode
ANCH: Anchor, Anchorage
ANN: Annunciator
ANOD: Anodized
ANT: Antenna
AP:  Access Panel
APPD: Approved
APPROX: Approximate
APRVD: Approved
APT: Apartment
APX: Approximate
AR: Acid Resisting
ARCH: Architect, Architectural
ARS: Asbestos Roof Shingles
AS:  Acoustic Sealant
ASB: Asbestos
ASC: Above Suspended Ceiling
ASCE: American Society of Civil Engineers
ASME: American Society of Mechanical Engineers
ASPH: Asphalt
ASSEM: Assemble
ASSOC: Association; Associate
ASSY: Assembly
ASTM: American Society for Testing and Materials
AT: Acoustical Tile; Asphalt Tile
ATC: Acoustical Tile Ceiling
ATTEN: Attenuation
ATM: Automatic Teller Machine; Atmospheric
AUTH: Authorized
AUTO: Automatic
AVG: Average
AW: Acid Waste
AWG: American Wire Gauge
AWM: Automatic Washing Machine
AWS: American Welding Society
AWWA: American Water Works Association
AX: Axis

B:  Boiler, Bathroom, Bidet
B TO B: Back to Back
B & B: Balled and  Burlapped, Bell and Bell
B & F: Bell and Flange
B & S: Bell and Spigot, Brown & Sharp
B/:  Bottom (of)
BBD: Bulletin Board
BA: Bulb Angle
BAL: Balance, Ballast
BAF: Baffle
BB:  Buffalo Box, Ball Bearing,, Bulletin Board
BBL: Barrel
BC: Broom Closet
BD:  Board, Blow Down (pipe)
BDL: Bundle
BDY: Boundary
BDRM: Bedroom
BEL: Below
BET: Between
BETW: Between
BEV: Bevel
BF:  Board Foot, Back Face, Bottom Face, Both Faces, Boiler Feed
BG: Bag (e.g., of cement)
BHP: Brake Horsepower
BHD: Bulkhead
BIT: Bituminous
BJF: Bituminous Joint Filler
BKR: Breaker
BL:  Base Line, Building Line, Block
BLDG: Building
BLK: Block
BLKG: Blocking
BLO: Blower
BLR: Boiler
BLT: Borrowed Lite, Bullet Tips (Hinges)
BLT-IN: Built-In
BM:  Beam, Bench Mark
BMT: Butyl Mastic Tape Sealant
BN:  Bullnose
BNDG: Bending (re-bars)
BNT: Bent
BO: Blow Off
BOT: Bottom
BP:  Base Plate, Blueprint, Bypass
BPL: Bearing Plate
BR:  Bedroom, Brick, Brass, Boiler Room Branch
BRDG: Bridge, Bridging
BRG: Bearing
BRK: Brick
BRKR: Breaker
BRKT: Bracket
BRS: Butyl Rubber Sealant, Brass
BRZ: Bronze
BRZG: Brazing
BS:  Both Sides, Backset, Bluestone
BSMT: Basement
BT: Bathtub, Bolt
BTR: Better
BTU: British Thermal Units
BTUH: British Thermal Units per Hour
BUR: Built-up Roof
BUZ: Buzzer
BV:  Butterfly Valve
BVL: Bevelled
BW: Both Ways
BWV: Back Water Valve
BYP: By Pass

C:  Courses, Curb, Channel, Degrees Celsius, Clock Outlet, Calcimine
C/C: Center to Center
C TO C: Center to Center
CA:  Compressed Air
CAB: Cabinet
CAD: Cadmium, Computer-Aided Drafting
CAIS: Caisson
CAP: Capacity
CAR: Carpet
CARP: Carpenter
CAT: Catalog
CAV: Cavity
CB:  Catch Basin, Concrete Block,
Cast Brass, Coal Bin
CBL: Concrete Block
CBX: Cast Box Strike
CC:  Cubic Centimeter
CCT: Circuit
CCW: Counter Clockwise
CCTV: Closed Circuit TV
CD:  Cold Drawn, Cadmium
CDS: Cold Drawn Steel
CEL: Cellar
CEM: Cement
CEM AB: Cement Asbestos Board
Cem P: Cement Water Paint
CER: Ceramic
CF:  Cubic Feet
CFL: Counterflashing
CFM: Cubic Feet per Minute
CFS: Cubic Feet per Second
CFT: Cubic Foot
CG:  Corner Guard
CH: Coat Hook
CHB: Chalk Board
CHR: Chilled Water Return
CHAM: Chamfer
CHAN: Channel
CHBD: Chalkboard
CHS: Chilled Water Supply
C.I.: Cast Iron
CI:  Cast Iron
CIN BL: Cinder Block
CIP: Cast Iron Pipe, Cast-in-Place
CIR: Circle, Circular, Circuit
CIRC: Circumference
CISP: Cast Iron Soil/sewer Pipe
CITG: Clear Insulating Tempered Glass
CJ:  Control Joint
CJF: Cork Joint Filler
CK: Caulking
CKT: Circuit
CL:  Centerline, Clearance, Closing, Closure, Class, Closet
CLG: Ceiling
CLKG: Caulking
CLH: Clothes Line Hook
CLL: Contract Limit Line
CLO: Closet
CLP: Clamp
CLR: Clear
CLR OPG: Clear Opening
CLS: Closure
CM: Circular Mil (1/1000 inch),
Center Matched
CMP: Corrugated Metal Pipe
CMT: Ceramic Mosaic Tile
CMU: Concrete Masonry Unit
CMUP: Concrete Masonry Unit Painted
CND: Condition, Conduit
CNDS: Condensate
CNTR: Center, Counter
CNVR: Conveyor
COAX: Coaxial
C.O.: Cased Opening
CO:  Company, Cleanout, Cased Opening, Cut Out
COD: Cleanout Door
CO & DP: Cleanout & Deck Plate
COEF: Coefficient
COL: Column
COM: Common
COMB: Combination, Combustion
COML: Commercial
COMM ED: Commonwealth Edison
COMP: Composition, Compressed
COMPO: Composition
COMPT: Compartment
CON: Construction
CONC: Concrete
CONCP: Concrete Painted
COND: Condenser, Conduit
CONN: Connection
CONST: Construction
CONSTR: Construction
CONT: Continuous, Continue, Control
CONTR: Contractor
CONV: Convector, Convenience
COP: Copper
COR: Corner, Corridor
CORR: Corridor, Corrugate
COV: Cover
CP:  Cathodic Protection, Clothes Pole,  Cesspool
CPE: Chlorinated Polyethylene
CPL: Cement Plaster
CPP: Cement Plaster Painted
CPR: Copper
CPT: Carpet
CR: Chromium (plated), Curtain Rod
CRPT: Carpet
CRS: Course, Cold Rolled Steel
CS:  Countersink, Cast Steel, Cast Stone, Commercial Standard
CSG: Casing
CSK: Countersink
CSMT: Casement
CSN: Caisson
CSS: Countersunk Screw
CSTG: Casting
CT:  Ceramic Tile, Cork Tile,
Cone Tip (hinges)
CTD: Coated
CTR: Center, Counter
CTSC: Communications Systems Terminal Cabinet
CTSK: Countersunk
CTWT: Counterweight
CU:  Copper, Cubic, Coefficient of Utilization
CU. FT.: Cubic Feet
CU. YD.: Cubic Yard
CUR: Current
CV:  Check Valve
CW: Clockwise, Cold Water
CWP: Circulating Water Pump
CWR: Condensate Waste Return
CWS: Condensate Waste Supply
CY:  Cubic Yard, Cycle
CYL: Cylinder
CYL L: Cylinder Lock

D:  Deep, Depth, Drop, Drain
D & M: Dressed & Matched
DA: Double Acting
DB:  Decibel
DBL: Double
DBT: Drybulb Temperature
DC:  Direct Current
DCV: Detector Check Valve
DD: Driveway Drain, Deck Drain
DEG: Degree
DEGC: Degree Celcius
DEGF: Degree Farenheit
DEM: Demolish
DEMO: Demolition
DEP: Dpressed
DEPT: Department
DET: Detail
DF:  Drinking Fountain
DH: Double Hung
DIAG: Diagonal
DIA: Diameter
DIAM: Diameter
DIFF: Diffuser
DIM: Dimension
DISL: Disposal
DISP: Dispenser
DIV: Division
DL:  Dead Load
DMH: Drop Manhole
DMT: Demountable
DN:  Down
DO:  Ditto, or Door Opening
DP:  Dampproofing, Dew Point, Distribution Panel
DPDT: Double Pole Double Throw
DPST: Double Pole Single Throw
DPR: Damper
DR:  Door, Drain, Dining Room
DRBD: Drainboard
DS:  Downspout, Disconnect Switch, Door Switch
DSP: Dry Standpipe
DT:  Drain Tile
DTL: Detail
DVTL: Dovetail
DW: Dumbwaiter, Distilled Water
DWG: Drawing
DWGS: Drawings
DWL: Dowel
DWP: Drywall, Painted
DWR: Drawer
DS:  Downspout
DSP: Dry Standpipe
DX:  Direct Expansion, Duplex

E:  East, Enamel, Exhaust
E TO E: End to End
EA:  Each
EB:  Expansion Bolt
EC:  Exposed Construction
ECC: Eccentric
ECP: Exposed Construction Painted
EDR: Equivalent Direct Radiation
EE:  Each End
EF:  Each Face
EFTS: Expanding Foam Tape Sealant
EG: Edge Grain
EIFS: Exterior Insulation and Finish System
EJ:  Expansion Joint
EJECT: Ejector
EL:  Elevation, Elevator
ELB: Elbow
ELEC: Electrical
ELECT: Electrical
ELEV: Elevator, Elevation
ELP: Emergency Lighting Panel
EM:  Emergency
EMER: Emergency
ENAM: Enamel
ENCL: Enclosure
ENG: Engineer
ENGR: Engineer
ENJF: Expanded Neoprene Joint Filler
ENT: Entrance
ENTR: Entrance
EP: Electrical Panelboard, Explosion Proof
EPDM: Ethylene Propylene Diene Monomer
EPJF: Expanded Polyethelene Joint Filler
EQ:  Equal
EQP: Equipment
EQPT: Equipment
EQUIP: Equipment
ERP: Emergency Receptacle Panel
ESC: Escalator
EST: Estimate
EVAP: Evaporator
EW: Each Way
EWC: Electric Water Cooler
EW & C: Electric Wiring and Communication
EWH: Electric Water Heater
EX:  Exposed Construction, Exit
EXC: Excavate
EXCAV: Excavate
EXEC: Executive
EXG: Existing
EXH: Exhaust
EXH AIR: Exhaust Air
EXIST: Existing
EXP: Expansion, Exposed
EXPN: Expansion
EXPP: Existing Patched and Painted
EXS: Extra Strong
EXT: Exterior, Extinguish
EXTR: Extrude

F:  Degrees Fahrenheit, Fuse
F TO F: Face to Face
FA:  Fire Alarm, Fresh Air
FAB: Fabricate
FABR: Fabricate
FACP: Fire Alarm Control Panel
FAG: Fire Alarm Gong
FAO: Finish All Over
FAR: Floor Area Ratio
FAST: Fastener, Fasten
FB:  Flat Bar, Face Brick, Floor Box
FBD: Fiberboard
FBM: Foot Board Measure
FBP: Fabric Panel
FBRK: Fire Brick
FC:  File Cabinet, Foot Candle, Fault Current
FD:  Floor drain
FDC: Fire Department Connection
FDN: Foundation
FDTN: Foundation
FE:  Fire Extinguisher
FEC: Fire Extinguisher Cabinet
FF:  Far Face, Finished Floor, Factory Finish
FFE: Finished Floor Elevation
FF&E: Fixtures, Furnishings & Equipment
FFL: Finished Floor Line
FGL: Fiberglass
FGR: Fiberglass reinforced
FH:  Flat Head, Fire Hose
FHC: Fire Hose Cabinet
FHMS: Flat head machine screw
FHR: Fire Hose Rack
FHS: Fire Hose Station
FHWS: Flat Head Wood Screw
FHY: Fire Hydrant
FIL: Fillet
FIN: Finish, finished
FITG: Fitting
FIX: Fixture
FIXT: Fixture
FL:  Floor, Fire Line
FLASH: Flashing
FLG: Flooring
FLEX: Flexible
FLG: Flange, Flashing, Flooring
FLR: Floor
FLUOR: Fluorescent
FLX: Flexible
FM:  Fire Main, Factory Mutual Company
FND: Feminine Napkin Dispenser, Foundation
FO:  Finished Opening
FOB: Free On Board
FOC: Face of Concrete
FOF: Face of Finish
FOS: Face of Studs
FP:  Fireproof
FPL: Fireplace
FPM: Feet per minute
FPRF: Fireproof
FPS: Feet per Second
FR:  Frame, Front, Fire Riser
FRG: Forged
FRM: Frame
FRPF: Fireproof
FRT: Fire Retardant
FS:  Full Size, Far Side, Federal Standards, Fused Switch, Floor Sink
FSCW: Flush Solid Core Wood
FT:  Foot, Feet, Fully Tempered
FTG: Footing, Fitting
FUR: Furred
FURN: Furnish, Furniture
FURR: Furring
FUT: Future
FVC: Fire Valve Cabinet

G:  Gas, Girder, Gutter, Gram
GA:  Gauge, Gage
GAGE: Gauge
GAL: Gallon
GALV: Galvanized
GB:  Grab Bar, Glass Block, Gypsum Board
GC:  General Contractor
GCMU: Glazed Concrete Masonry Unit
GD:  Guard, Grade, Gutter Drain
GEN: General, Generator
GENL: General
GF: Ground Face
GFCI: Ground Fault Circuit Interrupted
GFI: Ground Fault Interrupted
GFRC: Glass Fiber Reinforced Concrete
GI:  Galvanized Iron
GKT: Gasket
GL:  Glass
GL BLK: Glass Block
GLB: Glass Block
GLVA: Globe Valve
GLZ: Glaze
GMU: Glazed Masonry Unit
GND: Ground
GOVT: Government
GP:  Galvanized Pipe
GPDW: Gypsum Drywall
GPH: Gallons Per Hour
GPL: Gypsum Lath
GPM: Gallons Per Minute
GPP: Gypsum Plaster Painted
GPPL: Gypsum Plaster
GPS: Gallons Per Second
GR:  Grade, Grille, Granite
GRAN: Granular, Granite
GRND: Ground
GRTG: Grating
GSS: Galvanized Sheet Steel
GSU: Glazed Structural Unit
GT: Grout
GV: Galvanized
GVA: Gate Valve
GVL: Gravel
GYP: Gypsum
GYP BD: Gypsum Board

H:  High
HA:  Hectare
HB:  Hose Bib
HBD: Hardboard
HC:  Hollow Core, Handicapped (better called Accessible”)
HCT: Hollow Clay Tile
HD:  Head, Heavy Duty
HDCP: Handicapped (better called “Accessible”)
HDN: Harden
HDR: Header
HDW: Hardware
HDWD: Hardwood
HDWE: Hardware
HEX: Hexagonal
HGR: Hanger
HGT: Height
HH:  Handhole
HHMB: Hex Head Machine Bolt
HID: High Intensity Discharge
HK:  Hook or Hooks
HKD: Hooked (re-bars)
HL: Hydrant Line
HM: Hollow Metal
HMP: Hollow Metal, Painted
HNCG: Hollow Neoprene Compression Gasket
HOR: Horizontal
HORIZ: Horizontal
HOSP: Hospital
HP:  High Point, High Pressure, Horse Power
HPS: High Pressure Sodium, High Pressure Steam
HR:  Hour
HRS: Hot Rolled Steel, Hours
HS:  Heat Strengthened
HSG: Housing
HT:  Height, Heat, High Tension Duct
HTG: Heating
HTR: Heater
HTW: High Temperature Water
HV:  High Voltage
HVAC: Heating, Ventilating & Air Conditioning
HVY: Heavy
HW: Hot Water, Heavy Wall
HWC: Hot Water Circulating, Heavy Wall Conduit
HWD: Hardwood
HWH: Hot Water Heater
HWR: Hot Water Recirculating Return
HWS: Hot Water Supply
HWY: Highway
HYD: Hydraulic
HYDRO: Hydrostatic
HZ:  Hertz (Cycles Per Second)

I:   Iron, Current (electrical)
IBV: Indicating Butterfly Valve
IC: Interrupting Capacity
ID:  Inside Diameter
IE:  Invert Elevation
ILK: Interlock
IMH: Inlet Manhole
IN:  Inch
INC: Incandescent
INCAND: Incandescent
INCIN: Incinerator
INCL: Incline, Include
INCR: Increase
INFO: Information
INS: Insulate, Insulation
INSP: Inspect
INSTL: Install
INSUL: Insulation
INT: Interior, Internal
INTERM: Intermediate
INTM: Intermediate
INV: Invert
IP:  Iron Pipe
IPS:  Iron Pipe Size
IW:  Indirect Waste

J:   Joist
J-BOX: Junction Box
JAN: Janitor
JB:  Junction Box
JC:  Janitor’s Closet
JCT: Junction
JF:  Joint Filler
JST: Joist
JT:  Joint

K:  Kilopound (1000 pounds), Kelvin (temperature)
KAL: Kalamein
KCP: Keene’s Cement Plaster
KG:  Kilogram
KIP: Kilopound (1000 pounds)
KIT: Kitchen
KM:  Kilometer
KO:  Knockout
KP:  Kickplate
KPL: Kickplate
KS:  Kitchen Sink
KVA: Kilovolt-Ampere
KW: Kilowatt
KWH: Kilowatt Hour
KWHR: Kilowatt Hour

L:   Angle, Left, Length, Lighting Panel, Long, Line
LA:  Landscape Architect, Lightning Arrester
LAB: Laboratory, Labor
LAD: Ladder
LAM: Laminate, Laminated
LAT: Lateral
LAV: Lavatory
LB:  Pound (weight), Lag Bolt
LBL: Label
LBR: Lumber
LC:  Light Control, Lead Covered
LCD: Liquid Crystal Diode
LCL: Linen Closet
LCM: Lead Coated Metal
LD: Leader Drain
LH:  Left Hand
LIB:  Library
LIBR: Library
LIN: Linear
LINO: Linoleum
LIQ: Liquid
LKR: Locker
LL:  Live Load
LMS: Limestone
LN: Length
LNDG: Landing
LNTL: Lintel
LOC: Locate
LOCS: Locations
LP:  Low Point, Low Pressure, Lighting Panel, Light Proof
LPS: Low Pressure Sodium, Low Pressure Steam
LR:  Living Room
LS:  Limestone, Loud Speaker
LT:  Light, Low Tension Duct, Laundry Tray
LTG: Lighting
LTL: Lintel
LT WT: Lightweight
LV:  Low Voltage
LVR: Louver
LW: Light Weight
LWC: Light Weight Concrete
LWDP: Louvered Wood Door, Painted

M:  Meter, Motor, Thousand (brick), Bending Moment
MACH: Machine
MAINT: Maintenance
MAN; Manual
MAR: Marble
MARB: Marble
MAS: Masonry
MAT: Material
MATL: Material
MAX: Maximum
MB:  Mail Box, Machine Bolt, Mop Basin
MC: Medicine Cabinet, Mineral Core
MCC: Motor Control Center
MCM: Thousand Circular Mils (electrical wire size)
ME:  Mechanical Engineer
MECH: Mechanical
MED: Medium
MED CAB: Medicine Cabinet
MEMB: Membrane
MERC: Mercury Vapor
MET: Metal
MEZZ: Mezzanine
MFD: Manufactured, Metal Floor Deck
MFG: Manufacturer, Manufacturing
MFR: Manufacture, Manufacturer
MH: Manhole
MI:  Malleable Iron, Miles
MIKE: Microphone
MIN: Minimum
MIR: Mirror
MISC: Miscellaneous
MK:  Mark
ML&P: Metal Lath & Plaster
MLD: Molding
MLDG: Molding
MM: Millimeter
MMB: Membrane
MO: Masonry Opening
MOD: Module
MONO: Monolithic
MOV: Movable
MP: Metal Acoustal Panel
MPS: Medium Pressure Steam
MR: Mop Receptor
MRD: Metal Roof Deck
MT: Mount, Mounted
MTD: Mounted
MTL: Material, Metal
MTR: Motor
MUL: Mullion
MULL: Mullion
MV:  Mercury Vapor
MWP: Maximum Working Pressure
MWK: Millwork

N:  North, Nitrogen
NAP: Napkin
NAT: Natural
NATL: Natural
NB:  “Nota Bene”  Latin phrase for “Take Special Note”
NC:  Normally Closed, Noise Criteria
NEC: National Electrical Code
NEUT: Neutral
NF:  Near Face
NFWH: Non-freeze Wall Hydrant
NI:  Nickel
NIC: Not In Contract
NK:  Neck
NMT: Non-Metallic
NO:  Number, Normally Open
NOM: Nominal
NR:  Noise Reduction
NRC: Noise Reduction Coefficient
NRP: Non-Removable Pin
NRS: Non Rising Steam Valve
NS:  Near Side
NTS: Not To Scale

O:  Oxygen
O TO O: Out to Out
OA:  Outside Air, Overall
OB: Obscure
OBS: Obscure
OC:  On Center
OD:  Outside Diameter
OF:  Outside Face
OFF: Office
OH:  Overhead
OHD: Overhead Door
OHMS: Oval Head Machine Screw
OHWS: Oval Head Wood Screw
OI:  Ornamental Iron
OP:  Opaque
OPG: Opening
OPNG: Opening
OPP: Opposite
OPP H: Opposite Hand
OR:  Outside Radius
ORN: Ornamental
OSD Open Sight Drain
OS&Y: Outside Screw & Yoke (valve)
OUT: Outlet
OVFL: Overflow
OW: Open Waste
OZ:  Ounce

P:  Pitch, Power Panel, Paint
P. LAM: Plastic Laminate
P SL: Pipe Sleeve
PA:  Public Address
PAF: Powder Actuated Fasteners
PAR: Parallel
PARTN: Partition
PASS: Passage, Passenger
PB:  Pull Box, Push Button, Panic Bar
PBD: Particle Board
PBMT: Preshimmed Butyl Mastic Sealant Tape
PB STA: Push Button Station
PC:  Pull Chain, Piece, Precast Concrete
PCF: Pounds per cubic foot
PCPL: Portland Cement Plaster
PD:  Pump Discharge, Plaza Drain
PDP: Paneled Door, Painted
PE:  Porcelain Enamel, Professional Engineer
PED: Pedestal, Pedestrian
PERF: Perforate, Performance
PERIM: Perimeter
PERP: Perpendicular
PFN: Prefinished
PG:  Pressure Gauge
PH:  Phase, Preheat, Phone
PIV: Pivoted, Post Indicator Valve
PJF: Preformed Joint Filler
PKG: Parking
PKWY: Parkway
PL:  Plate, Plan, Property Line, Plastic Laminate, Plastic
PLAS: Plaster, Plastic
PLAS LAM: Plastic Laminate
PLBG: Plumbing
PLF: Pounds Per Lineal Foot
PLG: Plumbing
PLMBG: Plumbing
PLTF: Platform
PLWD: Plywood
PLYWD: Plywood
PLUMB: Plumbing
PNEU: Pneumatic
PNL: Panel
PNT: Paint
POL: Polish, Polished
PORC: Porcelain
PORT: Portable
POT W: Potable Water
PP:  Plaster, Painted, Power Panel, Precast Panel
PR:  Pair
PRC: Precast
PRCST: Precast
PRE: Prefinished
PREFAB: Prefabricated
PRES: Pressure
PRESS: Pressure
PRF: Preformed
PRFMD: Preformed
PRI: Primary
PRMLD: Premolded
PROT: Protection, Protective
PRSTR: Prestressed
PRTN: Partition
PRV: Pressure Reducing Valve
PS:  Plumbing Stack
PSC: Prestressed Concrete
PSF: Pounds per square foot
PSI: Pounds per square inch
PSIG: Pounds per square inch gage
PT:  Paint, Point, Part, Potential Transformer
PTC: Post-Tensioned Concrete
PTD: Painted, Paper Towel Dispenser
PTD/R: Combination Paper Towel Dispenser/Receptacle
PTN: Partition
PTR: Paper Towel Receptacle
PV: Paving
PVC: Polyvinyl Chloride
PVF: Polyvinylidene Finish
PVG: Paving
PVMT: Pavement
PVT: Private
PW: Pass Window
PWR: Power

QUAL: Quality
QUANT: Quantity
QT:  Quarry Tile, Quart
QTR: Quarter
QTY: Quantity

R:  Riser, Radius, Resistance, Relay Panel
R & S: Rod and Shelf
RA:  Return Air, Registered Architect
RAD: Radius, Radiator
RADN: Radian
RB:  Rubber, Rubber Base, Resilient Base
RBC: Rubber Base (Coved),
Rubberized Bituminous Compound
RBS: Rubber Base (Straight)
RBT: Rabbet
RCF: Raised Computer Floor
RCP: Reflected Ceiling Plan, Reinforced Concrete Pipe
RD:  Roof Drain, Round, Receptacle Distribution Panel
REBAR: Reinforcing Bar
REC: Receiver
RECEP: Receptacle
RECP: Receptacle
RED: Reducer
REF: Refer, Reference, Refrigerator
REFL: Reflected, Reflector
REFR: Refrigerate, Refrigerator
REG: Register, Regular
REINF: Reinforcement, or Reinforce
REM: Remove, Removable
REQ: Require, Required
REQD: Required
RES: Resilient
RESIL: Resilient
REST: Resistance
RET: Return, Retaining
RETG: Retaining
REV: Reverse, Revise, Revision
REV DR: Revolving Door
RF: Roof
RFG: Roofing
RGTR: Register
RGH: Rough
RGH OPNG:Rough Opening
RH:  Right Hand, Reheat, Relative Humidity
RHC: Reheat Coil
RHMS: Round Head Machine Screw
RHR: Right Hand Reverse, Reheater
RHWS: Round Head Wood Screw
RM: Room
RMS: Root Mean Squared
RMV: Remove
RN:  Riser Nipple
RO:  Rough Opening
ROB: Rod Out Basin
ROW: Right of Way
RPM: Revolutions Per Minute
RPT: Repeat (like “Ditto”)
RR:  Railroad
RT:  Rubber Tile, Right
RTR/RR Rubber Tread/Rubber Riser
RVS: Reverse Side
RVT: Rivet
RW: Redwood
RWC: Rain Water Conductor
RWD: Redwood
RWL: Rain Water Leader

S:  South, Sealant, Supply, Sink
S4S: Surfaced 4 Sides
S&M: Surfaced & Matched
S&S: Stained & Sealed
S&V: Stain & Varnish
SACT: Suspended Acoustical Tile
SALV: Salvage
SAN: Sanitary
SB: Setting Basin, Splash Block
SC:  Solid Core, Short Circuit, Self Closing, Sill Cock
SCD: Seat Cover Dispenser
SCFT: Structural Clay Facing Tile
SCH: Schedule
SCHED: Schedule
SCR: Screen
SCUP: Scupper
SCWD: Solid Core Wood
SD: Soap Dispenser
SE:  Structural Engineer
SEAL: Sealant
SEC: Second, Section, Secondary, Security System
SECT: Section
SECY: Secretary
SED: Sewage Ejector Discharge
SEL: Select
SERV: Service
SEV: Sewage Ejector Vent
SF:  Square Foot
SFGL: Safety Glass
SGG: Structural Glazing Gasket
SGS: Silicone Glazing Sealant
SH:  Shelf, Sheet, Shower
SHR: Shower
SHT: Sheet
SHTH: Sheathing
SHTHG: Sheathing
SHWR: Shower
SIG: Signal
SIM: Similar
SJS: Silicone Joint Sealant
SK:  Sink
SKL: Skylight
SL: Siamese Line
SLOT: Slotted
SLV: Sleeve
SND: Sanitary Napkin Dispenser
SNGG: Sponge Neoprene Glazing Gasket
SNR: Sanitary Napkin Receptacle
SNT: Sealant
SP:  Soil Pipe, Standpipe, Soundproof, Single Pole
SPC: Spacer
SPD: Sump Pump Discharge
SPDT: Single Pole Double Throw
SPEC: Specification, Specifications
SPECS: Specifications
SPK: Speaker
SPL: Special
SPLR: Sprinkler
SPM: Sprinkler Main
SPP: Skim Coat Plaster Painted
SPST: Single Pole Single Throw
SQ:  Square
SS:  Stainless Steel, Set Screw, Soil Stack, Service Sink, Slop Sink
SSD: Sub-soil Drain
SSGS: Silicone Structural Glazing Sealant
SSK: Service Sink
SSS: Silicone Sanitary Sealant
SST: Stainless Steel
ST:  Straight, Storm Water
STA: Station
STC: Sound Transmission Class
STD: Standard
STG: Storage, Seating
STGG: Structural Glazing Gasket
STGR: Stagger
STIFF: Stiffener
STK: Stack
STL: Steel
STM: Steam
STO: Storage
STOR: Storage
STP: Standard Temperature & Pressure, Standpipe
STR: Straight (re-bars), Strainer, Structural, Starter
STRL: Structural
STRT: Straight
STRUC: Structural
STRUCT:  Structural
ST W: Storm Water
STWY: Stairway
SUCT: Suction
SUPP: Supplementary, Supplement
SUPT: Superintendent
SUR: Surface
SUSP: Suspended, Suspend
SV:  Safety Relief Valve
SW: Switch
SWBD: Switchboard
SWGR: Switchgear
SY:  Square Yard
SYM: Symmetrical
SYN: Synthetic
SYS: System

T:  Tread, Thermostat, Tee
T/:  Top
T&B: Top and Bottom
T&G: Tongue & Groove
T&P: Temperature & Pressure Relief Valve
TAN: Tangent
TB:  Towel Bar
TC:  Top of Curb, Terracotta
TCLO: Telephone Closet
TCS: Terne Coated Stainless Steel
TD:  Trench Drain
TEL: Telephone
TEL CL: Telephone Closet
TEMP: Temporary, Tempered, Temperature
TEN: Tenant
TER: Terrazzo
TERR: Terrazzo
TERM: Terminal
TGL: Toggle
TH:  Thermostat
THK: Thick, Thickness
THKNS: Thickness
THR: Threshold
THRESH:  Threshold
THRM: Thermal
THRMST:  Thermostat
THRU: Through
TKBD: Tackboard
TL:  Twist Lock (receptacle)
TLT: Toilet
TOL: Tolerance
TP:  Top of Pavement
TPD: Toilet paper Dispenser
TPH: Toilet Paper Holder
TPTN: Toilet Partition
TR:  Tread, Transom
TRANS: Transformer, Translucent
TRAV: Travertine
TRD: Tread
TS:  Time Switch
TSL: Top of Slab
TST: Top of Steel
TSTAT: Thermostat
TT:  Terrazzo Tile, Traffic Topping
TTC: Telephone Terminal Closet
TV:  Television
TW: Top of Wall, Thin Wall (conduit), Tempered Water
TYP: Typical
TZ:  Terrazzo

UC:  Undercut
UH:  Unit Heater
UL:  Underwriters’ Laboratories
UNEX: Unexcavated
UNEXC: Unexcavated
UNF: Unfinished
UNFIN: Unfinished
UNO: Unless Noted Otherwise
UON: Unless Otherwise Noted
UP:  Unpainted
UR:  Urinal
USG: United States Gauge, United States Gypsum Company
USS: United States Standard
UT:  Utility

V:  Volt, Valve, Vinyl, Vent, Ventilator
VA:  Volt Ampere
VAC: Vacuum
VACBR: Vacuum Breaker
VAR: Varnish, Varies
VAT: Vinyl Asbestos Tile
VB:  Vapor Barrier, Valve Box, Vinyl Base, Vacuum Breaker
VBC: Vinyl Base (Coved)
VBS: Vinyl Base (Straight)
VC: Varnished Cambric
VCP: Vitrified Clay Pipe
VCT: Vinyl Composition Tile
VENT: Ventilate, Ventilator
VERT: Vertical
VEST: Vestibule
VF:  Vinyl Fabric
VFGT: Vinyl Foam Glazing Tape
VIF: Verify In the Field
VIN: Vinyl
VIT: Vitreous
VLT: Vault
VNR: Veneer
VOL: Volume
VP:  Vapor Proof, Vent Pipe
VR:  Vapor Retarder, Vacuum Return, Vertical Riser
VRM: Vermiculite
VS:  Vent Stack
VT:  Vinyl Tile
VTR: Vent Through Roof
VWC: Vinyl Wall Covering

W:  West, Width, Wide, Watt, Waste, Water, Water Main
W/:  With
W/O: Without
W&M: Washburn & Moen Gauge
WAINS: Wainscot
WB: Wood Base
WC: Watercloset
WD: Wood
WDP: Wood, Painted
WDSS: Wood, Stained & Sealed
WDW: Window
WF: Wide Flange (structural steel)
WFS: Water Flow Switch
WG: Wired Glass
WGL: Wire-Glass
WH: Water Heater, Wall Hung, Wall Hydrant
WI:  Wrought Iron
WIN: Window
WM: Wire Mesh, Water Meter
WP: Waterproof, Working Point, Working Pressure, Weatherproof
WPR: Waterproofing
WPT: Working Point
WR: Water Resistant, Water Repellant, Waste Receptacle
WRSTP: Weatherstripping
WS: Weatherstripping, Water Stop
WSCT: Wainscot
WT: Weight, Water Table, Watertight
WVNR: Wood Veneer
WW: Window Wall
WWF: Welded Wire Fabric

XH:  Extra Heavy
X HVY: Extra Heavy
X STR: Extra Strong

YD:  Yard
YR:  Year

via www.4BT.US – Independent, Objective, and Best Value Construction Cost Estimating, Job Order Contracting, and LEAN Construction Delivery Solutions

Contractors - What you need to know about Job Order Contracting

Contractors – What you need to know about Job Order Contracting

What Construction Contractors Need to Know About JOB ORDER CONTRACTING, Cooperatives, and Best Management Practices

As a construction contractor considering a Job Order Contract (JOC), it is critical to be aware that all JOCs are not the same.

Carefully review all of the Job Order Contract and all associated documents. Make certain that the roles, responsibilities, tools, requirements and liabilities associated with the JOC are specified.

Determine the answers to the following questions BEFORE you bid or accept a Job Order Contract:

Will you be able to perform?
Will you work directly with the real property owner or a consultant?
Will you be able to develop a positive, long term relationship with the owner?
Will you earn a reasonable profit?

Get the full report…

Job Order Contracts - A Review of Independent Audits.

Things Contractors Should Know About Job Order Contracts

Things Contractors Should Know About Job Order Contracts

Things Contractors Should Know About Job Order Contracts

As a construction contractor considering a Job Order Contract (JOC), it is critical to be aware that all JOCs are not the same.  Here are a just a few things contractors should know about  job order contracts.

Carefully review the Job Order Contract and all associated documents.  Make certain that the roles, responsibilities, tools, requirements and liabilities associated with the JOC are specified in appropriate detail.

Determine the answers to the following questions BEFORE you bid or accept a Job Order Contract:

Will you be able to perform?

Will you work directly with the real property owner or a consultant?

Will you be able to develop a positive, long term relationship with the owner?

Will you earn a reasonable profit?

 

The following is a listing of Job Order Contract Do’s and Don’ts. This format is used to review the primary elements of a Job Order Contract from a “best practice” perspective with a focus upon the construction contractor.   It is important to review all Job Order Contract provisions to assure avoidance of any unnecessary financial risk or potential legal issues.[1]

Job Order Contracting (JOC) is a competitively bid, firm-fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) LEAN construction delivery method.  It is also implemented by the United States Air Force under the term SABER.  Although some basic attributes of a JOC were originally developed in the early 1980’s in Europe, JOC was greatly refined in the United States by the U.S. Army and U.S. Air Force in the late 1980’s and continues to be improved and expanded.

JOC FUNDAMENTALS – Job order contracting, like any LEAN best management process, has basic requirements that focus upon collaboration, transparency, quality, and continuous improvement:

  • Early and ongoing involvement of ALL participants.
  • Value and qualification based selection and procurement.
  • Cost and accounting transparency via standardized cost data architectures, terms, and definitions.
  • Shared risk/reward.
  • Appropriate use of supporting technology.
  • Centralized reporting and oversight with local empowerment, application, management – monitoring, metrics, and continuous improvement.
  • Mutual respect.

IMPORTANT:  If the Job Order Contract you are considering in not in alignment with these core best practices, it is recommended that you discuss the document in more detail with appropriate parties, including, but not limited to, the real property owner / facilities manager, an experience JOC consultant or peer organization, and legal resources familiar with Job Order Contracts.

Unit Price Book: Do’s

The JOC Unit Price Book (UPB) should provide a sufficient number of unit price line items to assure the ability to create detailed construction costs estimates for each task of which the value derived from the UPB is at least ninety (90%) of the total construction value of the project.

Each line item should include a description using common terms, written in plain English, and without abbreviations.[2]   Material, equipment and labor costs for appropriate renovation, repair, and minor new construction tasks should also be incorporated.

The JOC UPB should be locally researched specifically for the area(s) of coverage designated by the Contract (not use or be dependent upon localization factors or indices).

The JOC UPB should be developed and maintained by an independent and objective resource.

Separate demolition line items should be included.

Line items modifiers (items that add to, or deduct from, the parent line item cost) should be included as appropriate to account for quantity, site/location factors, material qualities, etc.

Labor rates should reflect the local prevailing and other wage requirements of applicable local laws (Davis-Bacon Wage Rates).

Unit Price Books should be updated annually.

Premiums for restricted area (e.g. prison, airport, court house) work and after-hours work will need to be included in the books, or otherwise provided for.

Review the methodology used to create the Unit Price Book being used for the Job Order Contract.

What is the background of the individuals that created the UPB?

What is the total number of material, labor, equipment, modifier, and demolition line items?

Are new items added to the UPB throughout the period of the JOC?  Frequency?

Unit Price Book: Don’ts

The UPB should not have an excessive number of line items.   Hundreds of thousands of line items are not required for the majority of multi-trade JOCs.   In fact fewer than 40,000 line items should be adequate.

While unit price books may contain several hundred thousand line items, approximately 10,000 line items are typically used on a regular basis for estimating most of the common facility related renovations and repair tasks encountered.

Single trade JOCs require even fewer line items.  An excessive number of line items actually can be a major contributing factor to higher costs.   Researching, maintaining, locating, and reviewing data can all be excessively cumbersome, time consuming, and costly if the UPB is unnecessarily large.

The JOC UPB should NOT be associated with any consultant for resource that will benefit directly from construction dollars spent on projects, especially if that resource also has a decision-making role with respect to JOC task order/construction project awards. Example: receiving payment for services based on a percentage of total JOC construction volume.

The UPB should not use or be dependent upon localization factors or indices.

Non-prepriced work, tasks that are not within the unit price book, should not exceed 10% of the total value of the job order.  The cost of non-prepriced work should be based upon the best value alternative derived from three (3) written quotes, copies of which should be reviewed by the owner technical team and procurement authority.

Note:  Most JOC Consultants and JOC Unit Price Book providers place the responsibility upon JOC Contractors to verify the unit prices and to modify their coefficient(s)/adjustment factors accordingly. 

JOC Coefficient: Do’s

In general, JOC coefficients should range between 0.80 and 1.20.   The use of a standard hour, non-standard hour, and non-prepriced coefficient are also a common practice.  There may also be coefficients applicable to specific locations or regions.

JOC Coefficient: Don’ts

Don’t bid or consider working on JOC with coefficients of less than 0.80 unless you have thoroughly reviewed all factors involved and have determined that there are extenuating circumstances and that a reasonable profit is likely attainable.

C0operative (COOP) JOCs: Do’s

An Owner-managed Job Order Contract is the most efficient, beneficial, and least costly mode of JOC Program implementation for Cooperatives with numerous regional, state-wide, and/or national members (various educational and/or non-federal government agencies) with ongoing facilities renovation and repair needs exceeding approximately $2,000,000 per year.

In some cases, however, a member may use a Cooperative’s JOC Managed Service[4] , due to a volume of JOC work lower than a cost effective threshold, or to learn more about the JOC process.  Participants should carefully review the COOP program to assure there is proper support, that JOC best practices are followed, and that any fees required are not excessive.

Cooperative (COOP) JOCs: Don’ts

If a JOC Cooperative is involved, it is generally because the real property owner does not have the competence, capability, and/or resources to deploy a fully independent managed Job Order Contracting Program.  Do not get involved in a JOC Cooperative that charges excessive fees based upon total construction dollars.  Fees are generally considered excessive at the four percent (4%) or greater level, however, any JOC fee greater than two (2%) is deserving of additional scrutiny.   Make certain that your company can both perform adequately AND make a reasonable profit.

JOC Consultants: Do’s

An Owner-managed[3] JOC is the most efficient, beneficial, and least costly mode of JOC Program implementation for Owners with numerous and ongoing renovation and repair needs exceeding approximately $2,000,000 per year.

In some cases, however, a JOC Consultant is hired to assist in core Job Order Contracting processes.  If a JOC consultant is involved, it is generally because the real property owner does not have the competence, capability, and/or resources to deploy a fully independent owner-managed Job Order Contracting Program.

If a JOC Consultant is involved in supporting the real property owner, or managing aspects of a JOC Program, clarify the role of the consultant:

  • Assure the JOC consultant is an independent, objective, and a fully transparent resource.
  • Clarify the primary roles and objectives of the JOC consultant.
  • Determine if the JOC consultant is working to support all JOC participants or acting strictly to the Owner’s benefit as owner’s representative.
  • Establish the details of how the JOC consultant is being compensated.

Things Contractors Should Know About Job Order Contracts

The primary role of a Job Order Contracting Consultant may include the design, implementation and management, including Who, What, How, Why, and Timing, in specific areas such as…

  • Job Order Contract strategic planning and development
  • Local Unit Price Book development
  • Job Order Contracting Software
  • JOC Education, Training, and Certification
  • Ongoing Support
  • Creation of a JOC Operations Manual, Policies and Procedures
  • Monitoring Objectives and Goals, Key Performance Indicators (KPIs)
  • JOC Program Marketing
  • Information Handover
  • JOC Program Performance Audits

The overall goal of any best practice Job Order Contract is provide significant measurable long term benefits for ALL JOC Program participants… Owners, Cooperatives, Contractors, Subcontractors, Building Users, and Oversight Groups.

JOC Consultants: Don’ts

If a JOC consultant is managing the JOC Program and has a decision-making role in approving JOC task orders or projects, the situation requires significant additional scrutiny.  There may be instances where it is best for a JOC construction contractor to not get involved.  Improper design and/or management of a Job Order Contract may result in significant conflict of interest and carries a higher risk of fraud and/or misuse.

Language in a Job Order Contracting RFP should be carefully reviewed as it may create a situation that fails to consider the best interests of all JOC participants.  The following are examples of situations that may require additional investigation.

“The JOC Contract Implementation Services agreement will be a performance-based contract with no fees paid up-front to the JOC consultant, but a percentage fee is paid for successful issuance of construction task orders resulting from the consultant’s preparation of unit price books and contract bid documents.”

“Consultant’s Annual Fee: For the satisfactory performance of all required services hereunder, the Consultant shall be paid an Annual Fee, the amount of which shall be calculated as a percentage of the dollar amount of task orders which are (a) issued to construction contractors utilizing the JOC System, and (b) registered by the Comptroller during the specified year.”

Remember that if a JOC Consultant is managing the JOC Program, or supporting the JOC in areas[5] beyond training, tools, or auditing, it can be due to the associated lack of JOC knowledge and/or resources on the part of the real property owner.    This factor, when combined with the introduction of a third party (the JOC consultant) into the JOC work processes, can create confusion, delays, and other issues than can negatively impact the JOC program and the awarded JOC construction contractors.

JOC Software Technology: Do’s

Job order contracting software should primarily focus upon enabling contractors and owners to create detailed line item construction cost estimates, using the appropriate JOC unit price books that adequately reflect the scope of work required by the owner.

The software should be easy to install and use.  It should lock the JOC unit price book as well as clearly differentiate between priced (unit prices from the current JOC unit price book) and non-prepriced line items (NPP).

Cloud-based software provides the above as well as enables higher levels of collaboration.

The system should support the JOC process.

JOC software should also be reasonably priced and available on a price per concurrent user.

JOC Software Technology: Don’ts

Do not rely upon spreadsheets or “cost calculators”, or online generic cost estimating systems for a JOC.  These approaches are cumbersome and prone to error.  In addition, not using JOC-specific software may create serious issues regarding contract compliance and lead to economic loss and/or legal issues.

JOC software should not hinder the JOC process or negatively impact productivity.

JOC software fees should not be paid as a percentage of the overall construction volume, as this can easily result in excessive costs.

JOC software technology should not only be used exclusively by the JOC consultant, but used by the real property owner (both technical and procurement/purchasing authorities), and awarded JOC contractors.

Subcontracting: Do

Follow all requirements noted in the JOC solicitation such as… “The Proposer shall clearly indicate what portions of the scope of work will be subcontracted. Provide an organizational chart of prime and subcontractors to illustrate contractual relationships, and clearly indicate in the proposal response which entity is responsible for which portions of work.”   Monitor the quality and amount of work performed by subcontractors to assure compliance with contract requirements.

Subcontracting: Don’ts

Do not engage a subcontractor that is not familiar with and/or not willing to use a JOC Unit Price Book and detailed line item cost estimating; Or if there are restrictions relative to the proposed use of subcontractors similar to the following example:  “The Consultant is not permitted to enter into any subcontract(s) for construction services for the JOC Program.”

Technical Specifications: Do’s

Technical Specifications are generally referenced in the Job Order Contract.  In most cases the technical specifications have already been developed by the owner/facility manager and reflect current commercial construction standards.  In most cases the technical specifications are developed and maintained using either Masterspec, BSD SpecLink, or Unified Facilities Guide Specifications (UFGS).  There may be some modifications to these “standard” specifications and/or a limited number (generally less than two hundred – 200) of customer specification required do to specialized infrastructure requirements.

The purpose of LEAN collaborative construction delivery methods, including Job Order Contracting, is to standardize and clarify terms, definitions, and requirements.  Thus excessive customization should be avoided.

Technical Specifications: Don’ts

As noted the purposed of a Job Order Contract is to simplify processes, enhance communication, and drive higher productivity.  A new set of technical specifications specifically for the JOC Program should be avoided as it can drive excessive costs and/or fees, create unnecessary confusion, and negatively impact productivity.  If a Job Order Contract program requires a dedicated set of Technical Specifications that are not standard and simply references versus something that requires additional maintenance and costs, further justification should be sought.

JOC Task Order Process: Do’s

The JOC LEAN construction delivery process encourages and actually requires contractors/subcontractors and owners to be involved early, and throughout the process, from concept onward.

Prior to approval and execution of each job order issued under a JOC, the contractor’s estimates of unit quantities and any other items contributing to the price must be independently verified by the owner/project manager.  Following such verification, each job order should be submitted by the project manager to the owner procurement/purchasing individual with authority to approve JOC task orders for approval and execution.

Things Contractors Should Know About Job Order Contracts

A typical JOC process has the following stages.  Assure that the JOC Program has a similar process.

  • Owner request for a JOC task order / project proposal.
  • Joint Owner/Contractor site visit.
  • Contractor prepared estimate/proposal.
  • Owner review of contractor proposal. (Owner may generate an independent owner estimate for comparison to the contractor estimate, or review the contractor’s estimate in detail.)
  • Owner/Contractor negotiations and/or changes as needed.
  • Owner provides contractor with a notice to proceed (NTP).
  • Project start and execution.
  • Owner project sign off.

JOC Task Order Process: Don’ts

As noted the JOC task order process should encourage early and ongoing communication DIRECTLY with the owner, facility manager, and building user(s).   If this is not the situation and if the only true source of information is an intermediary, such as a JOC consultant, additional clarification should be sought from the owner to assure proper information exchange.  The inability to obtain and validate construction requirements directly from or with the owner is contrary to JOC best management practices and may significantly impact the construction contractor’s ability to reduce costs, shorten project delivery times, and mitigate disputes.

JOC Consultants sometimes will review and clarify the JOC task order requests and subsequently schedule a scoping meeting with the appropriate contractor(s).  It is critical that the contractor(s) and owner conduct a joint site visit and define the scope of work.

The contractor(s) submits a job order package and the owner reviews to ensure it reflects the scope of work.   A JOC consultant should never be paid a percentage of the total construction cost to accomplish all of these tasks in lieu of the owner.  If this happens the owner has no true visibility into requirements and costs.

If the owner simply does a cursory review of the JOC task order package and then approves the task order, the fundamental benefits of JOC, as well as implicit checks and balances, are not fully present.

It could be argued that in this type of “false JOC” scenario, that JOC is simply being used to bypass traditional procurement techniques.  The Owner in these cases is not providing leadership or enhancing their skills and capabilities, thus also not improving productivity.

JOC Education, Training, and Support: Do’s

Successful JOC Programs require current and ongoing education, training, and support.   Building the best possible team with the highest level of capability and competency possible is what Job Order Contracting is all about.  A full suite of education, training, and certification offerings can help bring confidence, comfort, and elevated performance to all Job Order Contract participants. Look for providers that provide direct access to training services as well as a network of business partners, professional associations, and universities.

Trainers should be subject-matter experts with national training experience in Job Order Contracting, Construction Cost Estimating, and Program/Project Management.

Look for the availability of multiple training formats to assure maximum participation and benefit for all levels of participants.

  • Regional
  • On-site
  • Virtual (instructor lead and self-paced)

Training should include hands-on sessions, complete with JOC software and exercises.  Developing skills and confidence enhances leadership and achievement of better overall outcomes.

Look for trainer involvement with organizations such as the Center for Job Order Contract Excellence and Alliance for Construction Excellence, ACE.

Training should include modules about procurement rules and current legislation regarding JOC, and all other aspects of JOC set-up, implementation, and management.

JOC Education, Training, and Support: Don’ts

Despite decades of proven application of JOC, many real property owners and facility managers remain unaware of the fundamental best management practices associated with Job Order Contracting.

Standardized, open, and efficient deployment requires introductory, advanced, and ongoing education, training, and support provided by an independent, objective, and experienced provider.  If these services are not provided by an independent and objective party, these issues should be raised with the real property owner and JOC consultant as appropriate.

[1] This document is not providing, nor attempts to provide any form of legal advice. Please seek appropriate legal counsel.

[2] Units of measure are commonly abbreviated using standard nomenclature.

[3] An owner-managed Job Order Contract is a situation where the Owner has primarily developed, implemented, and manages the daily processes involved.  A JOC consultant, if used, may have assisted in developing the program, or provides tools, training, and/or audits.

[4] A Cooperative’s Job Order Contract Managed Service is a situation where the Cooperative has primarily developed, implemented, and manages the daily processes involved.  A JOC consultant, if used, may have assisted in developing the program, or provides tools, training, and/or audits.

[5] The various services provided by a Job Order Contracting Consultant may include, but are not limited to:

·         Strategic planning for the JOC Program

·         Development of the JOC Program inclusive of a JOC Operations Manual

·         Locally Researched Line Item JOC Unit Price Book

·         JOC Program Marketing

·         JOC Program Contractor Selection Support

·         JOC Education, Training, and Support

·         JOC Audits

·         Review, clarify, document JOC Proposal Requests

·         Participate in JOC Project on-site meetings

·         Review JOC Proposals

·         Review JOC Contractor Job Order Packages

·         Verify JOC Contractor Proposals

·         Monitor JOC Workflow

·         Assure JOC Program Compliance

Learn more…

Additional DPW Job Order Contracting Courses

Additional DPW Job Order Contracting Courses

Additional DPW Job Order Contracting Courses

Additional DPW Job Order Contracting Courses

The below additional DPW Job Order Contracting Courses have limited availability.  Please contact the appropriate authority as soon as possible to assure you ability to attend.

2017 PURPLE BOOK

DPW JOB ORDER CONTRACTING ADVANCED

Tuition: $1246  CEU’s: 2.0
Purpose.
This course teaches students strategies and procedures for technical discussion and negotiation with contractors in the JOC task order process. Students shall learn how to apply the IDIQ Delivery Order Limits, which is locked in by the FAR and codified in public law. JOC is most applicable to the Directorate of Public Works (DPW) organization on an Army installation or community and USACE MSCs/District Offices.
Class Type: Classroom

Description:
After completing the course, the student should be able to serve as a knowledgeable ordering officer for the JOC Branch within the DPW as well as scope SRM projects using the JOC unit price book, manage construction contracts and schedules, and manage projects in accordance with RPMA program requirements, i.e., determine appropriate funding programs, work
classification, etc. as well as understand the IQC delivery process, competitive bid process, and firm-fixed price requirements. The students will understand the overall process of contract changes, modifications, and claims processes in accordance with the FAR and AFARS.
The course covers the elements of JOC; task order scoping; task order proposal requesting, receiving, reviewing, evaluation, negotiation, and documentation; task order placement by ordering officers; key JOC management issues; and contract administration procedures under JOC. The underlying themes through all the modules of the course emphasize a cooperative working agreement between contractor and government; efficient and timely processing and completion of
projects; and adherence to proper contract administration procedures.
Prerequisites:
It is recommended that nominees be Army installation DPW or supporting contracting office personnel, which includes USACE District support offices, that are, or expect to be, performing as JOC project managers, ordering officers, or contract administration personnel.
Contractor personnel are not eligible to attend. It is advisable to have completed the Job Order Contracting Basic Course and have at least one year working experience with JOC prior to taking the Job Order Contracting Advanced Course.

DPW JOB ORDER CONTRACTING BASIC

CEUs: 2.0

Tuition: $1246
Purpose.
This course teaches students the basic policies, and procedures for properly executing sustainment,
restoration, and modernization (SRM) projects using a Job Order Contracting (JOC) contract applicable to the Directorate of Public Works or a USACE District Office.
Class Type: Classroom

Description:
After completing the course, the student should be able to serve as a knowledgeable ordering officer for the JOC Branch within the DPW as well as scope SRM projects using the JOC unit price book, manage construction contracts and schedules, and manage projects in accordance with RPMA program requirements, i.e., determine appropriate funding programs, work classification, etc. as well as understand the IQC delivery process, competitive bid process, and firm-fixed price
requirements. Additionally, the students shall be able to apply the IDIQ Delivery Order Limits, which is locked in by the FAR and codified in public law. The course covers the elements of JOC; task order scoping; task order proposal requesting, receiving,  reviewing, evaluation, negotiation, and documentation; task order placement by ordering officers; key JOC management issues; and contract administration procedures under JOC. The underlying themes through all the modules of the course emphasize a cooperative working agreement between contractor and government;
efficient and timely processing and completion of projects; and adherence to proper contract administration procedures.
Prerequisites:
The nominees for this course may include any DPW and contracting office personnel. However, the course is specifically oriented for personnel assigned or about to be assigned duties in the JOC activity within the DPW, and  personnel of the supporting contracting office that will be involved in JOC contract administration. This includes USACE District support offices.

via www.4BT.us – Objective, independent, and best value job order contracting solutions.

Additional DPW Job Order Contracting Courses

 

DPW JOB ORDER CONTRACTING BASIC course

DPW Job Order Contracting Basic Course – US Army Corps of Engineers

Job Order Contracts - A Review of Independent Audits.

DPW JOB ORDER CONTRACTING BASIC Course
Control Number: 990 Course Number: 41DJB01A
Length: 16
CEUs: 2.0     PDHs: 0.0     LUs: 0.0     PDUs: 0.0     CMs: 0.0     ACE: 0.0     CEHs: 0.0
Purpose:

DPW JOB ORDER CONTRACTING BASIC
DPW Job Order Contracting Basic course teaches students the basic policies, and procedures for properly executing sustainment, restoration, and modernization (SRM) projects using a Job Order Contracting (JOC) contract applicable to the Directorate of Public Works or a USACE District Office.
Description:
After completing the Job Order Contracting Basic course, the student should be able to serve as a knowledgeable ordering officer for the JOC Branch within the DPW as well as scope SRM projects using the JOC unit price book, manage construction contracts and schedules, and manage projects in accordance with RPMA program requirements, i.e., determine appropriate funding programs, work classification, etc. as well as understand the IQC delivery process, competitive bid process, and firm-fixed price requirements. Additionally, the students shall be able to apply the IDIQ Delivery Order Limits, which is locked in by the FAR and codified in public law. The course covers the elements of JOC; task order scoping; task order proposal requesting, receiving, reviewing, evaluation, negotiation, and documentation; task order placement by ordering officers; key JOC management issues; and contract administration procedures under JOC. The underlying themes through all the modules of the ob Order Contracting Basic course emphasize a cooperative working agreement between contractor and government; efficient and timely processing and completion of projects; and adherence to proper contract administration procedures.
Prerequisites:
The nominees for the ob Order Contracting Basic course may include any DPW and contracting office personnel. However, the Job Order Contracting Basic course is specifically oriented for personnel assigned or about to be assigned duties in the JOC activity within the DPW, and personnel of the supporting contracting office that will be involved in JOC contract administration. This includes USACE District support offices.  Learn more.
Notes: Additional Job Order Contracting Educational Resources
 Job Order Contract White Papers
JOC DPW COURSES
Sessions: This information is updated nightly and may be up to 24 hours old.  See current version a http://ulc.usace.army.mil/CourseListDetail.aspx?CtrlNbr=990
Session Location Start Date End Date Seats Open
1 Huntsville, AL 4/3/2017 4/4/2017 4
Job Order Contracts - A Review of Independent Audits.

Job Order Contracts – A Review of Independent Audits

Job Order Contracts – A Review of Independent Audits 

If you currently have a Job Order Contract, or are planning on implementing a Job Order Contract, I highly recommend you get a copy of Job Order Contracts – A Review of Independent Audits.

Job Order Contracts, when created, deployed, and managed using LEAN best management practices, can provide significantly better outcomes that traditional construction delivery methods.

Unfortunately, if an Owner or Facilities Manager is not educated on the topic and relies exclusively upon a JOC consultant, major problems are common.

Excerpt..

We found a significant systemic lack of controls over all key areas of the process, creating an environment that is highly vulnerable to fraud.    The lack of formality over processes and procedures, the extensive use of outside consultants for project management, and relatively no internal program reporting, all contribute to creating the high risk environment.  

Contractor’s percentage has declined 31% since program inception, significantly decreasing the likelihood contractors are able to make a profit.  The current JOC contractor percentages range from .50 to .71, meaning the contractor is contractually obligated to perform work at 50-71% of catalog pricing. ‘

The City’s lack of structure and oversight in the JOC program creates multiple opportunities for program manipulation to occur. 

Vague Project Requirements – Beginning with the project proposals, we found scopes of work (SOW) that were vague and lacked sufficient detail to determine if contractor pricing was appropriate. When the detailed work to be performed is not clear, it is difficult for the City to identify when costsh have been inflated or are unrealistic.

In other JOC programs, proposals are reviewed and priced by an independent source aside from the project manager and contractor, creating a mechanism to gauge whether the contractors’ proposals are reasonable. The City has not established such a control.

The poorly designed SOWs have resulted in numerous change orders and cost overruns, occurring in 91% of the projects we reviewed during our 17-month audit period.  Approximately $1.9 million ins avings possible if limits had been placed on use of non-catalog items.  

Excessive use of non-catalog items – Most JOC programs cap the amount of non-catalog items that can be used in a project. This is because non-catalog items are priced at 110% versus catalog items priced using the JOC contractors’ lower bid percentages (50% – 71%). Long Beach does not have ac ap on how much non-catalog items can be used as a percentage of project cost. As a result, 42% of total project costs identified during our audit period were non-catalog items priced at 110%.    

Limited City involvement – Project managers are responsible for all aspects of a project, including approval of work performed and payments to all parties. Due to staffing shortages caused by budget cuts, the Department relies heavily on consultants to fill the role of project manager. Of the projects reviewed during the audit, 64% of the project managers were consultants, which is higher than other JOC programs we surveyed.

In addition, some of the contracts for which the consultants are working under allow for the firm to provide a variety of services, creating potential conflicts of interest.  Overall, oversight by City employees is limited.

There are no formal policies, procedures or guidelines over the program, creating inconsistencies in project management and documentation.

During our audit, we found no required or comprehensive reporting of key project information to the JOC program supervisor or other Department management.

As a result, the City has very little oversight or control over JOC project costs or the quality of work.  One major benefit of using a JOC program is that it decreases the time to initiate a project. This is because the traditional procurement method is replaced with bids based on a pre-priced catalog. However, we found the time required to move City JOC projects through the design and proposal phase is significantly longer than the industry standard.

The vendor overseeing the pre-priced catalog for JOC programs reports the average industry time to complete project initiation and start a JOC project is 25 days without design and 55 days with design. While it is unclear how many projects during our audit period included design, to be conservative we measured all projects against the 55 day benchmark. Projects costing $4.4 million (34% of total project costs) did not fall within the 55 day timeframe. ….seven projects consisting of $3.3 million in costs took more than 90 days to initiate. Due to inadequate project file documentation, it was impossible to determine why the City’s projects took longer. However, project manager workload and negotiating pricing outside the catalog are two potential reasons for some of the delays. 

Job Order Contracts - A Review of Independent Audits.

 

Request a copy of the report –  Job Order Contracts – A Review of Independent Audits 

Again Job Order Contracts – A Review of Independent Audits is a “must read” for anyone planing or currently work with a Job Order Contract.

www.4BT.US – Independent, Objective, Best Value Job Order Contracting Solutions

joc software technology

JOC Software Technology

JOC Software Technology: Do’s

  • JOC software technology should primarily focus upon enabling contractors and owners to create detailed line item construction costs estimates, using the appropriate JOC unit price books,that adequately reflect the scope of work required by the owner.
  • The software should be easy to install and use.  The JOC software technology should lock the JOC unit price book as well as clearly differentiate between priced (unit prices from the current JOC unit price book) and non-prepriced line items (NPP).
  • Cloud-based software enables the highest levels of collaboration and easiest implementation.
  • The system should support the JOC process.
  • JOC software should  be reasonably priced and available at on a subscription by concurrent user basis.
  • Regularly engage in JOC software technology hands-on training.

JOC Software Technology: Don’ts

  • Do not rely upon spreadsheets or “cost calculators”, or online generic cost estimating systems for a JOC software technology.  These approaches are cumbersome and prone to error.  In addition, not using JOC-specific software may create serious issues regarding contract compliance, lead to economic loss, and/or legal disputes.
  • JOC software should not hinder the JOC process or negatively impact productivity.
  • JOC software fees should not be paid as a percentage of the overall construction volume, as this can easily result in excessive costs.
  • JOC software technology should not only be used by a JOC consultant, but regulary used by the real property owner by both technical and procurement/purchasing authorities.

www.4BT.US – Independent, Objective, Best Value Job Order Contracting Solutions

  • joc software technology
Job Order Contract / Task Order Process, job order contract process

Job Order Contract Task Order Process

Job Order Contract Task Order Process

Here are a few “Do’s” and “Don’ts” for your job order contract task order process.

JOC Task Order Process: Do’s

The Job Order Contact Task Order Process  encourages and actually requires contractors/subcontractors, owners, and building users to be involved early, and throughout a process, from concept onward.  A typical JOC process has the following stages.  Assure that the JOC Program has a similar process.

  • Owner request for a JOC task order / project proposal.
  • Joint Owner/Contractor site visit.
  • Contractor prepared estimate/proposal.
  • Owner review of contractor proposal. (Owner may generate and independent owner estimate for comparison to the contractor estimate, or review the contractor’s estimate in detail.)
  • Owner/Contractor negotiations and/or changes as needed.
  • Owner provide contractor with a notice to proceed (NTP).
  • Project start and execution.
  • Owner project sign off.
  • Job Order Contract Task Order Process

JOC Task Order Process: Don’ts

As noted the JOC task order process should encourage early and ongoing communication DIRECTLY with the owner, facility manager, and building user(s).   If this is not the situation and if the only true source of information is an intermediary, such as a JOC consultant, additional clarification should be sought.  The inability to obtain and validate construction requirements directly from or with the owner is contrary to JOC best management practices and may significantly impact the a construction contractors ability to reduce costs, shorten project delivery times, and mitigate disputes.

www.4BT.US – Independent, Objective, Best Value Job Order Contracting Solutions

Selecting a Job Order Contracting Consultant

Selecting a Job Order Contracting Consultant

Selecting a job order contracting consultant is important to the success of a Job Order Contract for Owners that are new to the concept, or who may wish to improve their existing program.

  1. First and foremost the Job Order Contracting Consultant must be Independent and Objective.  They should not be paid a percentage of the JOC construction volume, especially is they are involved in approving individual JOC task orders and/or projects.
  2. The JOC consultant should be able to address all aspects of Job Order Contract implementation and management including Who, What, How, Why, and Timing.   This includes, but is not limited to Job Order Contract strategic planning and development, Unit Price Book development, Job Order Contracting Software, Education, Training, and Certification, Ongoing Support, creation of a JOC Operations Manual, Policies and Procedures, Objectives and Goals, Key Performance Indicators (KPIs), JOC Program Marketing, and Information Handover.
  3. Selecting a Job Order Contracting Consultant should always be done with goal of long term benefit to ALL JOC Program participants… Owners, Contractors, Subcontractors, Building Users, and Oversight Groups.
  4. Experience is also central to selecting a Job Order Contracting Consultant.   This experience, however, should NOT be limited to simply managing JOC programs from an owner perspective. The JOC Consultant should have team members who have been DIRECTLY INVOLVED IN CONSTRUCTION from both an Owner and Contractor perspective, EXPERIENCE IN DEVELOPING LOCALLY RESEARCHED LINE ITEM COST DATA and JOC UNIT BOOKS , world-class TRAINING capabilities, and Cloud-based SOFTWARE DEVELOPMENT and IMPLEMENTATION.
  5. The overall GOAL when selecting a Job Order Contracting Consultant should be to eventually establish and manage the JOC Program internally, an “owner-managed” JOC.  An Owner-management JOC is the most efficient and least costly mode of JOC Program implementation for Owners with numerous and ongoing renovation and repair needs exceeding approximately $2,000,000 per year.

Selecting a Job Order Contracting Consultant

Selecting a Job Order Contracting Consultant

The various services provided by a Job Order Contracting Consultant include, but are not limited to:

  • Strategic planning for the JOC Program
  • Development of the JOC Program inclusive of a JOC Operations Manual
  • Locally Researched Line Item JOC Unit Price Book
  • JOC Program Marketing
  • JOC Program Contractor Selection Support
  • JOC Education, Training, and Support
  • JOC Audits – Project and Program Level
  • Review, clarify, document JOC Proposal Requests
  • Participate in JOC Project on-site meetings
  • Review JOC Proposals
  • Review JOC Contractor Job Order Packages
  • Verify JOC Contractor Proposals
  • Monitor JOC Workflow
  • Assure JOC Program Compliance

www.4BT.US – Independent, Objective Job Order Contracting Solutions

Job Order Contracting - Education & Training, joc certification

Job Order Contract Training and Certification

Job Order Contract Training and Certification

Job Order Contract Training and Certification are key to a successful Job Order Contracting  Program.

  • Virtual, Regional, On-site
  • Introductory, Advanced, Refresher
  • Instructor, Hands-one, Self-paced

 

Learn more…

Job Order Contract Training and Certification

 

Testimonials….

Great session…  provided very supportive information, in detail!  Everything I need to support JOC implementation at my organization!

– State Government Agency

Presenters were very knowledgeable and showed patience by answering questions during the class and during the breaks.

–  Facilities Management, State Government Agency 

I got everything out of the session that I was looking for, and more!

–  Procurement, State Government Agency 

The session was well organized and very easy to follow along – I would have personally benefited from more Marketing Training and less 4BT estimating training.   This is a credit to your building in cloud software platform as it is very easy to navigate and anyone with UPB experience can easily jump and start building proposals quickly, nicely done.  I look forward to many successful task orders under this contract.

Chief Operations Officer, Mevacon LLC

We offer an array of training opportunities that help customers improve their knowledge and utilization of LEAN construction delivery, maximizing their user adoption and return on limited resources.

Training services are available directly and through our extensive network of business partners and associates.

job order contract operations manual, job order contract process, job order contract statement of work, Job Order Contracting, Job Order Contracting - Cloud-based Solution, Job Order Contracting - Education & Training, job order contracting services, training for job order contracting

Job Order Contract – Who, What, How, Why, & Timing

Job Order Contract – Who, What, How, Why, & Timing

The Who, What, How, Why, & Timing of a Job Order Contract requires thought, multi-discipline integration, and proven LEAN business processes.

Job Order Contract (JOC) program development and implementation is best accomplished working with a consultant or peer group that can  provide objectivity, transparency, and direct access to senior, experienced staff.

The JOC development partner should have a suite of capabilities and tools at their disposal including 1.) a JOC unit price book (UPB) that reflects accurate material, equipment, and labor cost for all users, 2.) supporting technology, 3.), initial and ongoing training, certification, support for all participants, and 4.) compliance with all regulations, mandates, and requirements.

Objectivity, transparency, collaboration, performance, and compliance are required for all public sector JOC programs.  In fact, multiple audits have clearly demonstrated issues with improperly developed and implemented JOC Programs which have resulted in poorly implemented procedures, inability to attain expected benefits, and even created an environment for potential fraud.   Regardless of the JOC implementation process, best practices dictates regular audits.

The benefits that JOC can provide, such as greater than 90% of project delivered on-time, on-budget, and to the satisfaction of all involved parties, however, are virtually unachievable by tradition construction processes.
Four BT, LLC (4BT) can provide a level of expertise that is the basis for a heightened industry standard for Job Order Contracting. As a Facility Solutions consultant and JOC solutions vendor we bring comfort to public sector users, awarded JOC contractors, and oversight groups by sharing best management practice knowledge and providing work flows and tools for Job Order Contract development
and implementation.

4BT services and products provide both depth and breadth, and include the following:

JOC contract development,

JOC operating/execution manuals,

appropriate JOC documentation/forms,

JOC software,

JOC unit price books(UPB),

technical specification selection/support,

cost estimating training,

JOC education services, and certification,

facility management solutions,

third party independent JOC estimating auditing services,

budget collaboration reviews,

benchmarking and key performance indicators(KPIs),

JOC program marketing, and

independent government estimating (IGE).

All services and products are conceptualized, developed, and deployed within a framework of compliance & transparency that allows for open mutually beneficial partnerships for ALL JOC participants.Job Order Contract - Who, What, How, Why, & Timing of Job Order Contracting

 

job order contracting services, Uncategorized

Job Order Contracting Services – Best Value

Job Order Contracting Services and Tools should be based upon open standards, locally researched cost data, and best value for all participants.

  1. They should NOT favor the Owner versus the Contractor.
  2. They should NOT require excessive fees.
  3. They should NOT pay a fee to a JOC Consultant based upon total JOC construction costs if he/she plays a role in approving the Job Order/Task Order/Project.

Focus of any Job Order Contracting Service should be upon training Owners and Contractors to be self-sufficient.   An owner-managed Job Order Contract provides the highest value to all parties involved.

An owner-managed JOC requires a skilled owner with appropriate collaborative leadership skills, however, and some owners may need to proceed towards this level by phases.  For example, an owner my wish to use a Cooperative to become familiar with JOC and/or simply because annual construction volume doesn’t support an internal program.  Or, an Owner may wish to leverage a JOC Consultant for appropriate aspects of the program while buildings internal capabilities and resources.

Any Job Order Contracting Solution should incorporate an “Open Framework” that can be used “out-of-the-box”, yet also be tailored to specific organizations and requirements.  It should incorporate standardized core cost data using common and clear terms and definitions and standard CSI MasterFormat data architecture.

Training should be required, continuous, multi-format (on-site, hands-on, virtual instructor-based, virtual self-paced) and multi-level (introductory, advanced, refresher) for all Job Order Contract participants.

 

Job Order Contracting Services and Tools should deliver accurate, standards-based, timely, transparent and actionable cost information to all stakeholders throughout the life-cycle of all common renovation, repair, maintenance, sustainability, and minor new construction projects.

Best value Job Order Contracting Services and Tool enable the integration of…

  1. Proven collaborative LEAN construction delivery best management practices,
  2. Standardized terms, definition, and data architectures.
  3. Open cost data, researched and maintained for all LOCAL markets, including verifiable detailed line item construction tasks, with material, equipment, and labor granularity.
  4. Cloud-based technology to assure rapid, shared access of relevant information to JOC Program participants, benefactors, and oversight groups.
  5. Initial and ongoing training and certification.
  6. A focus upon OUTCOMES, as measured by key performance indicators (KPIs).

openjoc job order contracting

www.4BT.US – Best Value JOC Solutions

job order contracting services

Job Order Contracting Services and Solutions

The primary focus of any “best practice” Job Order Contract is to develop, support, and manage long term win-win relationships between Owners and Contractors, resulting in quality construction projects delivered on-time and on-budget to the satisfaction of all participants.  This is specifically what the 4BT OpenJOC approach is designed to do.

  1. Job Order Contracting services and solutions should be independent, objective, and cost effective.
  2. If you are a real property owners, cooperative, or contractor and are looking for a better alternative to your existing job order contracting service and solutions provider, consider giving us a call.
  3. We would love to discuss your needs.  We are low key, no pressure folks with decades of experience with unit price books, job order contracting, and JOC software.  Our team has worked serving hundreds of JOC owners and thousands of JOC contractors.

 

Unit Price Books for Job Order Contracting

  • Our unit price book is second to none.

A JOC unit price book (UPB) should reflects accurate material, equipment, and labor cost that are locally researched, use properly implemented Davis-Bacon labor rates, and be represented using industry standard common terms.

While the pedigree of the 4BT JOC UPB dates back to being used with the very first Army/DOD Job Order Contracts deployed in the United States, our team has applied their significant JOC/cost engineering expertise to provide a solution likely to become the new industry standard. Our unit price cost data is maintained and regularly updated by experience cost engineers/researchers dedicated to the construction & Job Order Contracting industry. In addition to being the most cost-effective solution, it likely represents the only viable industry alternative to solutions provided by The RSMeans Company, LLC and/or The Gordian Group.

The 4BT JOC UPB is comprised of approximately 60,000 unit price line items/construction tasks and includes labor, material, equipment detail, demolition line items, and line item modifiers.  While some vendors market hundreds of thousands of line items, our experience has shown that most JOCs use far less than 60,000 line items on a regular basis.  In fact, an excessive number of line items contribute to delays in learning, errors, and confusion.  In situations where additional and/or unique/custom construction task line items are required, the associated number rarely exceed a few hundred.

Most Job Order Contracts require that individual task orders/construction projects not exceed a ten percent maximum of total project cost associated with line items not found within the current UPB (non-prepriced line items).  Our experience is that the 4BT OpenJOC Unit Price Book meets this threshold.

Unit Price Books for Job Order Contracting

  • Our technology is second to none.

4BT-CE is a fully compliant cloud-based Job Order Contract Management Information System.  It was designed and developed from the ground up, specifically for JOC, to enable users of all capabilities to easily and rapidly access and use current, accurate, and detailed information, as well as support collaboration and transparent access to all participants. The required workflows and management practices for a fully compliant JOC Program are embedded within and supported by the 4BT-CE system.

Contract, product, estimate, and document creation, access, and management can easily be supported with our technology framework.

trainingsupport

  • Our education, training and support is second to none.

Training is available in multiple formats:
• Virtual/Online Instructor-based,
• Virtual/Online Self-paced,
• Regional and,
• On-site

Owners will learn how to build a better independent government/owner estimate, and contractors will learn how to create more detailed proposal in detailed line item format, as well as how to bid, procure, and execute more projects on-time and on-budget.

We focus upon enabling better collaboration and continuous improvement by integrating the best possible training based upon experience and leveraging technology for training and process deployment.

All training classes feature highly qualified instructors.  Instructors with previous experience training for organizations such as the R.S. Means Company, LLC,  and the Alliance for Construction Excellence. CEU credits can be made available. For all hands-on training classes it is assumes that attendees have required computer equipment and software, and a suitable classroom environment is provided for on-site/regional training.

job order contracting

  • Our JOC solutions  carry the lowest fees in the industry.

Learn more…

 

job order contracting services

 

 

 

Uncategorized

Higher Education and Managing Repair and Renovations Efficiently

Keeping up with the growing backlog of facility renovation, repair, sustainability, and maintenance is a never ending challenge for colleges and universities.

The application of best management practices for monitoring current and projecting future physical and functional conditions, as well as leveraging LEAN collaborative construction delivery methods such as Job Order Contracting can greatly improve the chances of obtaining a higher percentage of required funding and spending that funding more efficiently.

First and foremost, current, objective, and actionable information is needed.  Information must be obtained from independent resources as well as internal knowledge in order to assure credibility. Further, information must be presented with the appropriate level of detail and in the proper manner for the intended audience.

The tidal wave of deferred maintenance heading for many colleges and universities has been mounting for decades.  Some institutions have already fallen under the enormity of the force.    While the problem is not new, what must change rapidly is the level of competence of higher education facility management professionals so that impending disaster is avoided.

Secondly collaboration is required among all internal and external stakeholders.  This includes facility management, finance, building users, AE firms, construction contractors, consultants, oversight groups, etc.   Information must be shared through the facility life-cycle process among ALL stakeholder from initial conceptualization thru funding, design, procurement, construction, project management, close-out, warranty, and decommissioning/recycling.   Focus of ALL stakeholders must be first upon OUTCOMES, as well as collaboration, shared risk-reward, standardized processes and workflows, common terms/definitions @ data architectures, ongoing education/training, monitoring/key performance indicators (KPIs), and continuous improvement.

job order contracting fundamentals

The links between physical buildings and infrastructure and educational goals, financial stability, and the reputation of the institution are well known.    Knowledge of efficient life-cycle management of the built environment, supported by LEAN construction delivery, and enabling technology is not.

It’s time to change this.

Unit Price Books for Job Order Contracting

via www.4BT.us – Best Value Solutions for Job Order Contracting and Efficient Construction Delivery

IPD, JOB ORDER CONTRACT COEFFICIENT, job order contract process, job order contract statement of work, Job Order Contracting, Job Order Contracting - Cloud-based Solution, Job Order Contracting - Education & Training, JOB ORDER CONTRACTING (JOC) Operations Manual, Job Order Contracting Consulting Services

Job Order Contracting Consulting Services

Job Order Contracting (JOC) is both a LEAN construction delivery method and a method of procuring construction services through an indefinite delivery, indefinite quantity term contract, using task orders as needed for individual projects, where the task order price is based on a book of preestablished unit prices (Unit Price Book – UPB).

job order contract strategy

Job Order Contracting is different from traditional construction delivery methods in several key areas.   First, for public agencies, there is no longer the delay and waste associated with issuing  invitations for bids or requests for proposals, awarding a contract requiring delivery or completion by a definite date for each and every construction project.
JOC allows a public entity to procure a wide variety of construction services for multiple projects to be delivered on an as-needed basis during the term of the contract (typcially one year terms with options years extending to three to five years).

JOC also requires full cost transparency.  Construction project costs are set through the book of pre-established unit prices and the use of a JOC construction co-efficient(s) associated with the awarded JOC contractor.

Once the Job Order Contract is signed, the public entity has a single (or multiple contractor it can use for a number of future renovation, repair, or minor new construction projects without the cost and error prone process of repeatedly advertising and bidding each individual project.

Federal projects, especially those of the United States Air Force (arguably the most proficient a JOC delivery and management) provide a framework can be viewed as best management practice.

The basics of job order contracting include…

  • multi-task contract that contains indefinite delivery and indefinite quantities ]
  • on demand construction services
  • defined timelines and workflows – owner is required to prepare and independent government estimate (IGE) – contractor is required to provide a detailed line item estimate within a certain timeline – joint site visits
  • unit price book (UPB) book of pre-established unit pricing – organized via CSI MasterFormat, locally research, common and detail task descriptions, and material, labor, and equipment breakdowns… that covers 90% or more of construction tasks anticipated to be conducted using the JOC.
  • A coefficient (typically between 0.80 and 1.20) that the contractor applies to the total of an estimate for a particular task/project.
  • Defined min/max limits for the JOC contract per year, per project, and per contract.

Training for Job Order Contracting

While a JOC consultant can be used to support initial development of a Job Order Contract and ongoing support services… under NO CIRCUMSTANCES should a JOC consultant be paid a percentage of the JOC construction volume if said JOC consultant in involved in approving or denying JOC projects.

Job Order Contracts should always include a JOC Operations / Execution Manual and require initial and ongoing training, including appropriate certifications.

Key performance indicators (KPIs) and regular audits should also be considered mandatory.

Core characteristics of Job Order Contracting should always be adhered to… and include:

  1. Skilled Owner with LEADERSHIP capabilities
  2. Mutual Trust and Respect
  3. Full Financial Transparency
  4. Shared Risk/Reward
  5. Focus Upon Outcomes
  6. Value-based Procurement and Processes
  7. Continuous Monitoring and Improvement
  8. Ongoing Training

Why JOC Work?
Job order contracting provides an alternative to the time and expense of completing the normal contract procurement cycle for each project. It also removes the antagonistic and archaic processes associated with traditional low-bid, design-bid-built, or similar methods.
JOC focuses upon maximizes productivity and outcomes for the multiple repair, maintenance, and construction projects typically encountered by public sector faclity managers.

JOC  leverages the knowledge of a local, skilled contractor that has is familiar with endemic requirements.

Communications and scope of works accuracy are improved, lessen the change of errors and omissions through the used if a detailed line item unit price book and joint sites visits, and subsequent negotiations.

Overall construction costs and project delivery timelines are reduced as contractors can better manage overall business volume and associated resource requirements.

Owners receive on-demand quality services, while also having better financial visibility and fewer surprises.  Projects can be priced, awarded, and delivery in weeks or months versus years.

Both Owner and Contractor are participate in driving positive outcomes.

via 4BT.US – Best Value Job Order Contracting Solutions

Job Order Contracting, job order contracting certification program, job order contracting services, Uncategorized

Job Order Contract Operations Guide

job order contracting

Every Job Order Contract should have an Operations Manual / Execution Guide.   What’s in yours?

Job Order Contract Operations Guide

TABLE OF CONTENTS
Contact Information
Introduction

I. Summary of the Job Order Contract (JOC) Process

II. Job Order Contractor Selection Process
A. Request for Proposal
1. Contracting Process
2. Scope of Job Order Contract Services
3. Limitation
B. Advertisement for Job Order Contracting Firm
1. Proposal Requirements
2. Selection Scoring Process
3. Composite Coefficient Weighting Formula
4. Example of Scoring Calculation
C. Process for Evaluating JOC Phase I Proposals and Selecting Firms for Phase II
D. Procedure for Publicly Announcing Interview Scores and Open Bids
E. Selection Process Forms
1. Letter of Invitation to Submit Bid and Interview-Phase II
2. Phase I Proposal Score Sheet
3. Interview Score Sheet
4. Selection Analysis and Ranking
5. Sample Scorecard Inclusion Plan

III. Contract Documents
A. Instructions to Bidders
1. Explanation to Prospective Bidders
2. Preparation of Bids
3. Bid Guarantee
4. Acknowledgement of Addenda to Invitations to Bids
5. JOC Coefficients, Standard and Non-Standard Hours
6. Site Investigation and Conditions Affecting the Work
7. Taxes
8. Voluntary Minority and Women’s Business Enterprise (MWBE) Utilization
9. Submission of Bids
10. Bid Results
11. Contract Award
12. Partnering
B. Job Order Contractor Bid Proposal
1. Description
2. Unit Price Book
3. Schedule
4. Bid Proposal
C. General Conditions
D. Supplemental Conditions
1.01 Definitions of Job Order Contracting Terms
1.02 Order of Precedence
1.03 Execution and Intent
2.02 Coverage Limits, Insurance Certificates
2.04 Payment and Performance Bonds
2.06 Builders Risk
3.02 Construction Schedule
3.03 Owners Right to Suspend Work
3.07 Damages for Failure to Achieve Timely Completion
4.00 Specifications Drawings and Other Documents
4.005 Design Requirements and Design Documentation
4.01 Discrepancies and Contract Document Review
4.02 Project Record
4.03 Shop Drawings
4.04 Organization of Specifications
4.05 Ownership and Use of Drawings, Specifications and Other Documents
5.04 Prevailing Wages
6.02 Schedule of Values
6.03 Application for Payment
7.00 Changes
7.01 Changes in the Job Order Contract Work or Time
7.02 Equitable Adjustment Due to Fault or Negligence of Owner
7.03 Changes in the Contract Time
10.11.01 New Section Preparation and Authorization of a Work Order
10.11.02 Work Order Request
10.11.03 Work Order Proposal
10.11.04 Work Order
10.11.05 Work Order Checklist
10.11.06 Use of Unit Price Book
10.11.07 Coefficient
E. Special Conditions
1. Definition of the Work Order Project Costs
2. Definition of the JOC Fee
3. Contractor Staffing
4. JOC Quality Control
5. State Sales Tax
6. Submittal of Requested Information
F. Basic Contract (Sample)’

IV. Diverse Business Inclusion Plan

V. Sample Forms

VI. Location(s) Map

via www.4BT.us – Best Value Job Order Contracting Solutions

job order contract process, Job Order Contracting, Job Order Contracting - Cloud-based Solution, Job Order Contracting - Education & Training, Uncategorized

Manage your Job Order Contract in the Cloud

Manage your Job Order Contract in the Cloud

Buildingin Cloud is a subscription based service (SaaS –Software as a Service) designed for customers who create, share and collaborate throughout a Job Order Contract and entire life-cycle management facilities, roads, and more.

All Contracts, Projects, Estimates, Documents, and Activities are always updated and available wherever you are so you can make the right decisions when needed.

www.4BT.us – Best Value Job Order Contracting Solutions

 

 

 

job order contract operations manual, job order contract process, job order contract statement of work, Job Order Contracting, Job Order Contracting - Education & Training, JOB ORDER CONTRACTING (JOC) Operations Manual, job order contracting services, JOC

Explaining Job Order Contracting and LEAN Efficient Construction Delivery

elephant

Explaining Job Order Contracting and LEAN Efficient Construction Delivery…  Ok, so Job Order Contracting and LEAN construction delivery have little to do with an elephant sand castle….

In construction.,. especially when it involves the numerous renovation, repair, maintenance, and sustainability projects required to support a building portfolio… things can and do go wrong:

  1. Wrong scope of work
  2. Inaccurate cost estimate
  3. Delays in sourcing professional contractors
  4. Poor quality assurance or quality control
  5. ….. (long list)

Most of us… owners, AEs, contractors, subs, and oversight groups, know why things go wrong.   We can easily limit the number of times it happens, as well as, optimize required solutions.    So the question is why don’t we?

We know that “best value procurement”, “working collaboratively”, “using common terms, definitions, and data environments”, “longer term relationships”, “ongoing training”, “key performance indicators”, “continuous improvement” would greatly improve outcomes in terms of quality on-time and on-budget delivery of exactly what was needed.

Real property owners and facility managers/operates must communicate:

  • What they want in terms of outcomes and deliverables  (including information),
  • How they want it,
  • When they want it,
  • How much they will pay for it, and
  • What happens if they don’t get it.

These things can’t be done ‘ad hoc’, or ‘on the back of a napkin’, in spreadsheets, with disparate formats of the same information, or without written contracts inclusive of operations or execution manuals.

Put another way, all of the above… and the associated “life-cycle” of the renovation, repair, sustainability, or new construction projects, must be conceptualized, procured, executed, and warranted within a PROJECT DELIVERY METHOD.

It is the PROJECT DELIVERY METHOD that sets the tone of the overall “construction” activity, assigns roles, responsibilities, risk, rules, processes, benefits, timelines, and overall determines positive or negative outcomes more than any other single element.

LEAN collaborative construction delivery methods greatly increase the likelihood of positive construction outcomes from the typically 2% to well over 90%.   They assure that information is provided earlier in the overall process, shared in common, easily understood formats, and is not overlooked.

Technically they are really construction project conceptualization, procurement, and execution methods, but that is a much longer name.  Examples of robust LEAN construction delivery methods include Integrated Project Delivery, IPD, for major new construction, and Job Order Contracting, JOC, for renovation, repair, and minor new construction projects.  Both assure that the right information is available at the right time to enable enhanced decision-support and associated project execution.

Job Order Contracting, for example, can delivery 96%+ overall satisfaction levels, and well over 90% of projects on-time and on-budget.

Explaining Job Order Contracting and LEAN Efficient Construction Delivery

Understanding, promoting, and implementing LEAN construction delivery helps to assure that the team can make repair, renovate, or build what the owner wants and supply all required information for ongoing life-cycle management of the asset.   In short, when complete, money, time, or quality problems will not lead to dissatisfaction, lawsuits, and unhappy campers!

BIM, LEAN Construction

BIM, LEAN Construction, and a Common Data Environment (CDE)

Download the White Paper – BIM, LEAN Construction, and a Common Data Environment (CDE) bim-lean-construction-and-a-common-data-environment-cde

This paper focuses upon the roles and responsibilities of team members, with respect to CDE, throughout the life-cycle of a built structure… from Planning, to Design, Project Delivery, Operations & Maintenance, to Decommissioning/Recycling, and its integral relationship with LEAN Construction Delivery methodology.

Uncategorized

Job Order Contract – Strategy, Operations, Tactics

job order contract strategy

OpenJOC required owner consideration of the Strategic, Operational, and Tactical components of a Job Order Contract.

While JOC Programs are capable of providing major benefits versus traditional construction delivery methods,  they do so only if implemented properly and managed properly.  LEAN best management practices are important, and some of these specific to JOC are listed below for your consideration.

  • Regular independent reviews of the JOC Program
  • Confirmation of availability of funds
  • Confirmation of utilization of approved vendors
  • Confirmation of legal compliance with bid, proposal, quotation, award, and execution requirements
  • Mandatory joint site visits
  • Mandatory progress inspections
  • Contractor performance control activities, including compliance with contractual terms for cost proposals and analysis of timeliness and quality of services delivery
  • Responsiveness to issues
  • Ongoing review of procedures, processes, functions and support mechanisms for potential improvement
  • JOC Operations/Execution Manual
unit price books

Unit Price Books for Job Order Contracting

Here’s a quick tutorial about Unit Price Books, UPBs, for Job Order Contracting, and what you need to know.

A Job Order Contract Unit Price Book, provides thousands of tasks for commonly encountered renovation, repair, maintenance, and new construction activities, with associated definitions of each, as well as detailed labor, material equipment costs.  Activities, also known as unit price line items,  should be described in industry standard terms that are easily understood.  They also should be organized  using CSI Masterformat.

Unit Price Books for Job Order Contracting

Look for a UPB that covers at least 90% of the tasks to be encountered using the associated Job Order Contract.  It also should be  objective, independent, and easy-to-use.  It should also be locally researched and not a national average database dependent upon location factors.

Transparently sharing detailed information, about renovation, repair, and construction requirements and associated costs, among collaborative team members is key to the success of any Job Order Contract and improving outcomes.

A Common Data Environment in the form of a locally researched detailed Unit Price Book, UPB, significantly improves renovation, repair, maintenance, and new construction project value for all participants and stakeholders.

Unit Price Books for Job Order Contracting

JOC Lean business practices, combined with timely, actionable information, enable better decision-making and a significantly higher percentage of construction projects to be delivered on-time and on-budget.

The use of CSI Masterformat data aggregation assures efficient distribution, modification/updating, and proper use of the UPB in concert with JOC procedures and goals. The cost database and associated projects and estimates can only be cost effectively created, stored,  maintained, and used within a common data environment and JOC-specific technology.

Making the necessary changes within an organization to adopt collaborative JOC processes and the shared common information is easier within some organizations than others. Initial implementation costs and a learning curve will be encountered. These create an acceptance barrier for some owners, facility managers, and contractors that are mired in traditional construction delivery methods.

While not all organizations will shift to collaborative LEAN construction methods and independent and objective Common Data Environments, those that have made the journey consistently produce over 90% of projects on-time and on-budget, and to everyone’s satisfaction.  When compared to the industry norm of 2% of construction projects delivered on-time and on-budget, it’s clear that the AEC sector will eventually need to change. Organizations that don’t make the step forward, will be left behind.

JOC Players
JOC impacts all participants within the construction value chain:

“The Owner”

Owners are becoming increasingly aware of the waste and productivity associated with traditional methods, and are demanding change.

In order to increase productivity, early and ongoing sharing of standardized information within common data environments is now recognized as a requirement.

The Common Data Environment provided by a JOC Unit Price Book, drives higher renovation, repair, maintenance or new construction project productivity and satisfaction through improved availability of detailed current requirements, costs, and timelines.

Associated JOC software technology embedding LEAN collaborative best management practices, is important in managing information and processes.  JOC contract, project, estimate, coefficient, and document management are provided within JOC-specific software.

Unit Price Books for Job Order Contracting

JOC software is available for desktop or cloud deployment. Cloud-based systems are faster to implement, less costly to maintain, and relatively simple to use. When combined with other software tools (Building Information Modeling software-solutions, including CAFM (computer-aided facility management for space planning), CMMS (computerized maintenance management software for routine maintenance under $10,000), CPMS (capital planning and management software for physical and functional condition assessment and reinvestment planning/decision-support, and 3D visualization environments) JOC LEAN Project Delivery Software can deliver benefits to stakeholders throughout every part of the life-cycle of a built structure.

“The Contractor”

In JOC, as with any LEAN construction delivery method, Contractors are an active part of the proceedings from the earliest planning stages in order to take advantage of their field experience and knowledge.

Each project participant must offer their contributions and experience as early as possible in order to more efficiently meet objectives for quality, time, and cost.

job order contracting

The importance of using LEAN collaborative construction delivery methods can’t be overstated. LEAN methods such as IPD (Integrated Project Delivery) and JOC (Job Order Contracting) require early and ongoing collaboration among project participants and help to assure continuous improvement.

The traditional and problematic “transition between the design phase and the construction phase” is eliminated. The builder obtains all the information needed to complete the work per standards and specifications required by the Owner concurrently with other project participants.

“The Facility Manager”

The Facility Manager and related colleagues, depend upon a CDE to assure available access to historical, current, and planned operations and maintenance management activities, costs, and impacts.

Within the CDE, a wide range of standardized information is stored and immediately accessed. This information is always available, at any time, in the office or in the field.

A Common Data Environment is central to improving productivity and quality across the AECOO industry (Architects, Engineers, Contractors, Owners, and Operators) and associated supply chain participants. Common terms, definitions, and data architectures allow access of current, standardized, easily understood, detailed, timely, and actionable information across all stages of the life-cycle of a built structure.

Uncategorized

Why Some Job Order Contracts Fail

Even a JOC Plan Can Go Wrong

Facility managers and real property owners struggle with their numerous and ongoing renovation, repair, sustainability maintenance, and minor new construction projects. As a result backlogs seem to always grow and resources always inadequate to satisfy facility user needs.

Job Order Contracting, JOC, is a proven solution to providing quality on-demand construction services on-time and on budget, and to reduce  repair, renovation, and capital renewal backlogs.

job order contracting fundamentals

When implemented and deployed improperly, however, even JOC programs can take longer than planned, cost more than budgeted, and be subject to scrutiny.

Common errors made in implementing a Job Order Contract  can lead to major problems.

#1.     Project Management Failure

JOC is a LEAN construction delivery methods and involves both change management and competent owners to lead the implementation and continuous improvement.    Upper management  must be fully committed to communicating and supporting new collaborative management practices internal and external to the organization.

Failing to communicate the value of  JOC to  every stake holder and participant is the most common problem found in JOC failures.   All participants must want the benefits that JOC can provide.

JOC project managers also must make certain that all participants are clear on what roles each person has to play, and how each person’s contributions to the project  will evaluated and/or compensated.

Failure is assured from the beginning if collaboration support is being shown by all participants.  Also, proper procedures must be in place to address issues, problems, and concerns.  Focus must be upon negotiation and mutually satisfactory resolutions.

Over, communication and collaboration are is central to success. All communications must be consistent, regular, and reinforcing.

#2.      Cutting Corners on Initial and Ongoing Training

A common mistake is assigning design, implementation, and/or management of the JOC program to someone who is not sufficiently  skilled, trained, and experienced.   For example it requires specialized skills to collaboratively provide leaderships from an owner perspective.  Consultants can assist in this progress, however, consultants should not be solely responsible for a JOC program.  (Note: Under no circumstances should a consultant be responsible for approving JOC projects and be paid a fee based upon construction volume.)

Training should include multiple levels and occur on an annual basis at a minimum.   Examples include, Introduction to JOC,  Introductory Line Item Estimating, Advanced Line Item Estimating, and Negotiating Task Orders.   Training should also be available in multiple format to assure participation, including Regional, On-site, and Virtual.

Specific hands-on training should be provided for any JOC software, reporting, and/or documentation.

Proof of training in the form of a certificate, should be required.

#3 JOC Misused as a Way to Bypass Procurement

Unfortunately some owners employ JOC simply as a way to bypass controls and delays imposed by traditional procurement procedures.  In this instance, projects get approved that others would not withstand the rigor of traditional improvement, and the benefits of JOC are not recognized.   This is common in case were owners are not experience with JOC and/or there is little project oversight.   JOC misuse is generally more common when an owner is not directly involved in the day-to-day administration of a JOC, for example JOC management is outsourced to a third party.

 #4 Improper JOC Technology, or Technology Misuse

JOC programs should not, in general, be managed in spreadsheets, or within systems that do not provide full transparency.  JOC programs should provide easy seaching and use of the JOC Unit Price Book and at a minimum provide Contract, Project, Estimate, Contractor, Coefficient, and Document Management.   JOC unit price books should be locally researched and updated annually. Localization factors should not be used as do not provide sufficient cost granularity are a subject to wide cost variations.  Annual economic updates should also not be used due to errors induced by such a global approach.

#5.      Inadequate Implementation Time & Resources

While a JOC program can be be up and running “from scratch” within a six month time frame, it generally takes a year to eighteen months for the program for participants to gain significant benefit.   Further more improvement will be continuous as participants discover new ways to address work.  Furthermore, the change from reactive, traditional work relationships to proactive, collaborative teaming takes time.  Internal and external participants will need to dedicate long time to changing day to day work habits.

Outside consultants can help to setup the JOC program, provide certain support, training, audit services, and to accelerate progress.  Again, however, Owners must demonstrate leadership and actively manage the JOC program in order to obtain the major benefits associated with JOC.

www.4BT.UScloud-based job order contracting solution

job order contract operations manual, job order contract statement of work, JOB ORDER CONTRACTING (JOC) Operations Manual, joc execution manual, joc operations manual

Job Order Contracting Operations Manual

JOB ORDER CONTRACTING (JOC) Operations Manual

STANDARD OPERATING PROCEDURES

Owner customers, tenant activities, preventive maintenance programs, and other in-house
facilities inspection programs generate requirements for sustainment, restoration, modernization work and minor new construction.

Completed Individual Job Orders (IJO), Task Order (TO), or Job Orders (JO) are submitted to the a designated office/person in accordance with regulations and standard procedures.

JOB ORDER CONTRACTING (JOC) Operations Manual

The appropriate work management office is responsible for assessing the validity of the work request,
checking for duplication with other requests, classifying the category of work, checking the
customer’s statement of work for sufficient detail, identifying and confirming a funding source,
and assigning a priority and project number.

The work management office also completes a desk estimate of the project cost to help determine the best method for executing the work request (in-house shops, competitively bid individual contracts or JOC).
Ordering Responsibilities
The distribution of functions associated with contract operations, including issuance of task
orders and actions required by the Procurement Authority, are planned and discussed to
ensure smooth and orderly accomplishment of functions.
Contract Administration Functions
The Facility Management / Technical Engineering Management Team (FM) is responsible for contract
administration functions;  payment disputes, appeals, total or partial contract termination (including task order termination) and contract closeout. A contract administration plan is written by the
Procurement Authority with input from the FM team., and include as part of the JOC operations manual / execution standard operating procedure (SOP).
Contract Inspection Functions
FM is responsible for the contract inspection functions. Responsibilities include for the inspection, acceptance and delivery of assigned task orders to the Facilities customer in accordance with the statement of work, specifications, drawings and safety, environmental and fire department
requirements.
In-House or Contract Performance Review
FM considers the availability of in-house personnel, self-help capabilities or other means to determine whether the project should be performed inhouse or by contract. At any time during the process, the job order can be returned to the work management office for additional information. The job order request is analyzed to determine the most suitable method of accomplishing the work. In addition to these responsibilities, the Owner logs in the job order request, validates the requirement, sets priorities, and obtain appropriate approvals.

Requirements Review
If an existing eligible requirements contract totally covers the job order’s work requirement, the work may be awarded to the Contractor holding that contract. If only part of the job order requirement is covered by a requirements contract, FM must decide whether to obtain the appropriate portion from the requirements Contractor and the rest from the JOC Contractor, or to have all the work done by the JOC Contractor.
Job Order Contracting
JOC contract can be used to accomplish renovation, repair, and maintenance of buildings, structures, or other real property. JOC cannot be used to purchase supplies, services, or architect and engineer (A-E) services. FM must ensure that requests for work other than construction are not done. For example, the following items are not generally authorized for acquisition under a JOC contract task order:
• Fuels
• Utilities
• Construction equipment
• Administrative equipment
• Furnishings
• Construction materials only (lumber, concrete, etc.), for other than valid JOC projects
• Architect-Engineer Services (Brooks Act)
• Administrative services such as typing, transportation, reproduction, graphics, and
interior design services
• Housekeeping services

Job Order Routing
Upon receipt, the office responsible for JOC will review the task order request to make sure that the JOC contract is the appropriate contracting tool, and develop a preliminary statement of work, and ascertain that the job order request is a valid requirement. If found to be inappropriate for JOC, it is returned to FM for reassignment to the proper office.

Assignment of a Project Manager
Once the job order has been approved for accomplishment by the JOC contract, a project manager will
be assigned. This assignment will be based upon the scope of the project, its complexity, and the
predominant construction discipline required. The project manager will be responsible for
ensuring successful and timely completion of the job order under the JOC contract. The project
manager must become familiar with the job by visiting the construction site with the customer to
determine the relevant aspects of the project. The project manager must review the applicable
standards and regulations governing the required type of work. If the project manager determines
that JOC is not the appropriate method for completing the task, the request should be returned to the FM office so that the job order can be accomplished by some other method.

Scope Validation Meeting
When the project manager is satisfied that the task can be accomplished under the JOC contract,
they should set up a scope validation meeting with the customer and the JOC Contractor to
review the job order and to refine the scope of the project. The procurement authority and
quality assurance personnel (inspectors) may also attend this meeting. This meeting should take
place at the construction site. The project manager is responsible for developing the statement of
work. The following topics should be discussed, as appropriate:
• Existing site conditions
• Methods and alternatives for accomplishing the work
• Definitions and requirements
• Detailed statement of work
• The Contractor’s requirement for plans, sketches, shop drawings, as-builts, etc. or the
Government provided plans, sketches, drawings etc.
• Tentative construction schedule
In addition, the parties should tentatively agree upon a target performance period during the
meeting. This target may be modified after the Contractor has prepared a detailed proposal.
After the meeting, the project manager should prepare a memorandum for record  describing the details of the meeting. This memorandum is used later as a guide to prepare the task order package, the independent Owner estimate, as required, and refine the scope of work. The document  is included in the task order support file.

Request for Contractor’s Proposal
The procurement authority are typcially the only people who have the responsibility and authority to place JOC task orders. The procurement authority may issue requests for Contractor’s proposal.
JOC personnel must adhere to the authorities delegated to them by the procurement authority.
Before issuing the request for proposal, the following conditions should be met. Once satisfied
that these conditions are met, check to see that the requirement is within the delegation of the
procurement authority.
• The requirement is within the scope of the JOC contract.
• The request for proposal and support file are complete.
• The requirement is not subject to the provisions of another existing contract.
• Once satisfied that these conditions are met, check to see that all of the following items
are included in the task order proposal package:
o Name of project
o Project number
o Statement of work
o Date of request
o Date proposal is due
o Special instructions, such as identifying work that must be performed during
other-than-normal working hours and the need for drawings, samples, etc.
o Preliminary construction schedule
o Liquidated damages assessment, if appropriate
o Number of copies of the proposal required
o Copy of the site visit memorandum.
After reviewing the material, the request for proposal can be issued to the Contractor. This
request to the Contractor shall instruct the Contractor to return the task order proposal to the
procurement authority by a specified date.

Proposal Preparation
Upon receipt of the request for task order proposal, the Contractor will prepare a detailed
proposal identifying the required construction tasks from the UPB, refine the quantities, propose
prices for NPP tasks, prepare working drawings, develop performance schedules, and prepare
the proposal document in the specified format. The Contractor’s task order proposal must be
based on the UPB, using the predetermined prices and technical specifications to the maximum
extent possible. The Contractor will separately identify work requested by the Government that must be performed during other-than-normal working hours.
Non-pre-priced (NPP) work may arise from tasks that were not included in the UPB at
contract initiation, but are within the scope of the contract. The Contractor shall develop a
detailed proposal supporting any portions of the work requirement that are NPP so that these
items can be compared with the same items in the Owner estimate. The Contractor shall
provide adequate information (e.g., at least two vendor quotes) for the procurement authority to determine the reasonableness of the cost for the NPP work requirements. The Contractor shall submit the completed task order proposal and supporting documentation to the procurement authority officer on the date stipulated.

Independent Owner Estimate Preparation / Independent Government Estimate (IGE)
While the Contractor is developing a detailed proposal, the owner project manager prepares an
independent owner  estimate (IGE) for projects $150,000 or more (or as stimpulated in the contract). This owner’s estimate is in addition to the earlier gross estimate, which helped determine whether the proposed work was appropriate for JOC. A detailed analysis of all task orders is required for orders less than $150,000 in order to aid in the determination of a fair and reasonable price. The owner estimate or detailed analysis must be completed before receipt of the Contractor’s proposal and before negotiations take place. The owner estimate will be used to evaluate the reasonableness of the Contractor’s proposal and will serve as the owner’s pricing and quantity objective during negotiations. The owner should normally be prepared using the UPB so that a common basis exists to compare with the Contractor’s proposal.  A lump-sum owner estimate for a total job is not acceptable. Major
significant components of work and all NPP items must be identified separately, their quantities
enumerated, and their costs estimated independently. The owner estimate must identify the source from which it was generated and the name of the preparer.

Evaluate Contractor’s Proposal
When the Contractor’s task order proposal is received, the procurement authority
records the date and forward the proposal to the project manager for review. The project
manager must perform a detailed review of the Contractor’s proposal. Simply comparing the
total cost of the task order to the total cost shown on the Government estimate is not sufficient.
The proposal will be checked for scope completeness, method of construction, proper
identification of tasks and quantities and NPP pricing data as applicable. The project manager
should also review the Contractor’s specifications and drawings for acceptability. The
Contracting Officer/ordering officer and the technical personnel will evaluate and determine the
reasonableness of the Contractor’s proposal by comparing it with the IGE or detailed analysis,
the scope validation visit and the detailed statement of work. Each proposed construction task
must be reviewed in detail by the project manager. The review of items found in the UPB will
determine whether they are required and whether the proposed quantities are accurate,
reasonable, and consistent with the statement of work. The project manager will review any
additions to the statement of work beyond that which was requested and approved. The review
of all NPP items will verify the need for the items and the accuracy of the proposed quantities
and will determine if the proposed direct cost for the items is fair and reasonable. The project
manager will ensure that the Contractor’s performance schedule is realistic and meets the
requirements of the job order.
If the Contractor’s proposal is completely unacceptable, it can either be returned to the
Contractor with supporting documentation for revision or be determined inappropriate for a
JOC contract. A transmittal letter will explain why the proposal is being returned and what
changes are needed to make the proposal acceptable, or why the proposal is no longer
required. If the project manager and Contracting Officer/ordering officer agree that the
proposal is not only unacceptable but also inappropriate for job order contracting, the JOC
project file will be closed and the require returned to FM for accomplishment by some other means.

Negotiation of Task Order
Following the detailed review of a proposed task order, the procurement authority
conducts a negotiations meeting with the Contractor to reconcile differences in the performance schedule, construction tasks quantities, and/or method of performance for prepriced
tasks. If necessary, the Owner and Contractor must also negotiate the NPP tasks to
include quantities, methods of performance, and costs. A memorandum of negotiations shall be
prepared by the procurement authority at the conclusion of the negotiations and be
included in the project file to support the Owner’s position. Differences between the
statement of work, the independent owner estimate and the Contractor’s proposal shall be reconciled and documented.
If changes are required, the Contractor must modify his proposal to incorporate them and
resubmit it to signify concurrence with those changes. The statement of work will also be
revised to incorporate any changes as a result of negotiations. Normally, if the value of the
non-pre-priced work exceeds 10 percent, then the non-pre-priced work should be reduced,
eliminated or performed in-house or the job must be acquired using other contracting
methods. However, the procurement authority may exceed 10 percent if the non-pre-priced portion
of the order involves urgent or emergency situations or if the procurement authority determines
it is a good business decision. The procurement authority shall negotiate the task order and make
a determination that the price is fair and reasonable.

Task Order Award Package Preparation
Following successful completion of negotiations with the Contractor, the project
manager/contract administrator prepares an appropriate Order for Supplies or Services, and includes it in the job order/task order package for review and approval by the procurement authority. The task order support package generally includes the following:
• Approved Work Request
• Scope validation site visit memorandum for record
• Preliminary and final statement of work
• Request for task order proposal
• Contractor’s signed proposal
• Memorandum of Negotiations
• Determination and findings, if applicable
• Independent Owner estimate, if applicable
•Purchase Request and Commitment
• Other documentation appropriate to the order (e.g., documentation regarding owner -furnished property)
• The procurement authority places the order
If funding is not available at this time, the task order and support file can be held until funding
becomes available or the project is canceled. Projects held for available funding may be good
candidates for year-end funding  and should be prioritized so that the year-end funds can be
applied most effectively. If projects are put on hold for an extended period, it may be
necessary to go back to the Contractor for application of a new option year coefficient,  All valid task orders and support files shall be sent to the procurement authority for final review, award, and distribution in accordance with the JOC procedures. A task order file checklist is useful to ensure
all components of the task order package are included and properly executed.

Placing the Order
After negotiation and prior to the procurement authority signing the task order, appropriate forms are distributed electronically to the Contractor who formally accepts the task order, as mutually agreed during negotiations.
The task order is then signed by the procurement authority and issued to the Contractor. The signed, issued task order constitutes the Contractor’s notice to proceed unless a separate Notice to Proceed (NTP) is specified in the task order.

Preconstruction Meeting
The project manager conducts a preconstruction meeting with the customer and the
Contractor for final project coordination. This meeting follows receipt of the signed task
order and/or the Contractor’s Notice to Proceed. Construction should begin as specified in the
task order.

CONTRACT ADMINISTRATIVE RESPONSIBILITIES
The contract administrator responsibilities will be accomplished in accordance with all associated regulations/statues.  Designated personnel oversee contract administration functions and quality assurance inspection and acceptance as delegated by the procurement authority.

Non-Pre-priced Items
Non-pre-priced (NPP) work may arise from tasks that were not included in the UPB at
contract initiation, but are within the scope of the contract. To streamline the negotiation
of non-pre-priced items during task order negotiations with the Contractor, an “indirect
costs and profit rate” may be used, if the contract allows. This rate is solicited
during the solicitation phase of the basic JOC contract. Indirect costs and profit is
defined as all costs associated with performing the tasks, other than direct labor,
equipment and material costs. NPP proposals shall be supported with verifiable
documentation supporting competitive quotes (minimum of two), catalog price, etc., for
all NPP work. NPP items shall be proposed in bare costs only (material, equipment and
labor) multiplied by the quantity and the NPP indirect costs and profit rate (if applicable)
to arrive at the total price for the NPP work.
When prices for NPP items are negotiated and incorporated in a task order, this does not
incorporate the item in the UPB for subsequent use as a priced item. To permit
subsequent use under the UPB as a pre-priced item, repetitive NPP items will be
incorporated by supplemental agreement to the JOC contract. Also, a contract provision
will be developed to permit regular (such as quarterly or annually) incorporation of
negotiated NPP items into the UPB. NPP items may be added as a modifier to an existing
line item or as a new line item.

Contractor Performance
Owner JOC personnel create and maintain a Contractor performance file that is used
to support the owner decisions as to whether or not to exercise  options for the
following year. Evaluation of the Contractor’s performance issupported in writing
based on observations made by the owner FM team and procurement/contracting personnel, and/or
customers. FM meets with the procurement authority no later than six months before the option exercise date to review Contractor performance and recommend whether or not to exercise the option. Procurement also should evaluate Contractor performance and prepare a performance report for each construction contract over a specified value, for example $100,000.00.
Performance Evaluation
Specified detailed forms are used for reporting performance evaluations, and should be maintained in an automated database. Before awarding a JOC contract, Owners should retrieve all performance evaluations as applicable.

Significant Events
JOC personnel document all significant events. A significant event is defined as anything that occurs pertaining to a contract that has a material impact on cost, quality or delivery. Significant events can be caused by the Owner or by Contractors. Some examples include:
• Completion schedule changes
• Changes in method or sequence of work
• Late or defective owner-furnished property or information
• Delays in owner actions such as processing engineering change proposals and review of technical data
When a significant event occurs, it is analyzed and documented immediately.
Information to be generated for each significant event should include, as a minimum:
• The nature and pertinent circumstance of the event;
• The date of the event and the identification of Owner and Contractor personnel involved, including name and function of the respective individuals;
• Identification of any relevant documents involved;
• The substance of any oral communications;
• A statement concerning the possible consequences or effects of the event described upon the contract cost, schedule, or technical performance, including manner or sequence of performance.

Task Order Close Out
Task orders will be closed out within a reasonable amount of time. A task order will be
closed out upon receipt of warranty information, O&M manuals, release of claims,
training documentation, approved payrolls, as-built drawings and after final payment is
made. FM will close out task orders as part of contract administration if
the responsibility for close out was delegated procurement authority. If not, the
task order will be closed out by the procurement authority.

Payroll Review
The procurement authority is responsible for ensuring that the Contractor complies with the
Davis-Bacon Act (for most public sector work) as part of contract administration responsibilities. The Contractor is  required to submit weekly payroll records to the procurement authortiy, who may require support from FM personnel to review these reports. The procurement authority
will be given a report of deficiencies, if any, for transmittal to the Contractor and will
decide whether corrective actions are needed. When withholdings must be made from
payments to the Contractor, the cognizant labor relation’s personnel must be contacted.
The procurement authority is responsible for conducting labor interviews, or he can
delegate the duties to Facilities  Managgement JOC TEAM.

Timely Accomplishment of Requirements
The project manager will ensure that the schedule requirements are met and that the
procurement authority is notified if it appears that the Contractor will not complete the
requirement on time. If the task order package includes a liquidated damages clause, the
Owner, in coordination with legal counsel, begins the required actions as appropriate.

Contract Status Report
A contract status report is be used to track fund obligations under the JOC contract and
to make sure orders do not exceed performance and payment bonding or the annual
maximum amount. The JOC ordering authority will maintain the contract status report, if
delegated, to show the original funds obligated and the task orders issued against the
funds. As orders are received, the report balance will be checked to make sure funds are
still available.

Bonding
The solicitation clearly notifies offerors of initial and continuing bonding
requirements. Initial bonding must be sufficient to cover the stated estimated annual
maximum contract value. No JOC contract cites the total estimated maximum value
of the contract (including option periods) as the estimated annual maximum value.
Contractors shall be clearly notified of their responsibility for ensuring sufficient bond
coverage necessary to protect the Owner’s interests during the course of the
contract. All costs associated with bonding (specifically including bond premiums) are
be included in the coefficient.

Contractor Payments based on Schedule of values
Progress payment are based Contractor’s approved scheduled of values.
Progress payments are paid on the basis of costs incurred or the state of completion
during performance of the contract before final delivery. The Owner neither takes
title nor beneficial occupancy (unless otherwise specified in the contract) and the
Contractor remains Liable, not only for the completion of the work, but also for any risk
of loss.
Progress payments are authorized under a JOC contract in accordance with existing regulations/requirments. The procurement authority reviews and approves requests for
progress payments in accordance. When the work is certified complete
and a proper invoice has been received, the procurement authority processes the invoice for payment through the appropriate finance and accounting office.
Each task order is considered a mini-construction contract; therefore, a release of
claims statement should be obtained prior to making final payment, in accordance
with regulations/requirements.
Quality Assurance/Quality Control
The quality assurance reviews and inspection and acceptance are made by Owner
personnel and are the same as those for any other construction contract. Quality
Assurance (QA) is the responsibility of the Owner. Contract quality assurance
means the various functions including inspection, performed by the Owner to
determine whether a Contractor has fulfilled the contract obligations pertaining to quality
and quantity.

Policies and procedures to assure that supplies and services procured by the Owner conform to the quality and quantity set forth in the contract.
The Owner determines the type and extent of Owner quality assurance based upon the particular acquisition.
Quality Control (QC)
The Contractor is responsible for quality control, carrying out the obligations as set forth in the
contract terms and conditions, product quality, and for offering to the Owner only those supplies and services conforming to contract requirements.
The Contractor establishes and maintain a Quality Control Plan (QCP) that has
been reviewed and accepted by the Owner for compliance with contract
requirements. The Contractor’s QCP shall explain the manner in which the Contractor
will assure all contract requirements are being accomplished in an acceptable manner.
A JOC Contractor’s coefficient includes the costs associated with quality control.
TASK ORDER (T.O.) MODIFICATIONS
If at any time during the execution of a T.O., a modification to the order is required, an appropriate documentation and signatures/approvals msut be executed. Typical circumstances that may require a T.O. modification are differing site conditions and changes to proposed requirements in the statement of work, including time extensions, termination of work, or changes in methods of work performance. The procurement authority executes modifications to existing task orders,  Pricing for the modification is accomplished using the unit price book. The amount of the modification will not exceed the owner manager’s authority to include the total value of non-pre-priced items. Modifications affecting termination actions or work suspensions shall be executed by the procurement authority because of legal consideration and the potential fiscal issues involved.

Every attempt should be made to identify the site conditions properly during the initial site visit
and scope validation meeting before the T.O. is placed so that the accurate site conditions
will be priced before the work begins.
An administrative change is a unilateral contract change, in writing, that does not affect the
substantive rights of the parties, e.g., correction of typographical errors, and change in
paying office, and accounting and appropriations data. An administrative change does not
include time extensions for work completion, additions/deletions of quantities, or suspension
of work in progress.

Changes to Task Order Requirements
Task Order changes require specific procedures, documentation, and approvals, which
provide for an equitable adjustment in price as the result of any change. Authorized
changes are limited to those within the scope of the contract. They generally include:
• Changes to the specifications, drawings, and designs
• Changes to the method or manner of performance of the work directed by theOwner.
• Changes in the Owner-furnished facilities, equipment, materials, services, or site
• Directed acceleration in the performance of work
• Time extensions due to delays caused by weather, Owner requirements, or delivery of equipment, and terminations of work..
Modifications to requirements following issuance of a Task Order are made in accordance with requirements per appropriate contract clauses. A formal request for
proposal modification is forwarded to the Contractor whenever the complexity of
the changes or the dollar amount requires it.

Task Order Status Report
Fort Hood JOC personnel  submit to the procurement authority a monthly report on the status of all
Task Orders. This report is submitted no later per a date specified in the JOC, and includes the following information:
• A list of the subject and dollar amount of all T.O.s issued during the month
• A list of the subject and dollar amount of all T.O.s completed during the month
• The status of all incomplete T.O.s

JOC

Job Order Contract Terms and Defintions

Job Order Contracting Glossary

Terms and Definitions associated with  a Job Order Contract

Unit Price Book (UPB): The list and price information for all pre-priced items covered
in in a job order contract. The UPB includes at least 90% of the line items anticipated during the duration of the JOC.   Each line item has a description in common terms and “plain English” without excessive use of abbrievations, and details breakdowns of material, equipment, and labor costs. Demolition line items and modifiers to parent line items are also included.  Costs should not include contractor overhead and profit, or other items as noted in the JOC.   Each line item has a unique line item number that is based upon MasterFormat2004+
Line item: An item or system denoted in the UPB by a unique line item number.
Bare costs: The cost of a line item without any multiplier.
Multipliers: All factors added to the bare cost pricing of the UPB. This generally includes the contractors’ coefficients.  Sometime localization or other factor are allowed, though this practice is not recommended.  Instead, UPBs should be localized to the work area and be updated annually.
Pre-priced line item: A line item from the UPB with approved changes.
Non-pre-priced line item (NPI/NPP): A line item that is not a pre-priced line item.
Selective demolition line item: The removal of material with no concern for its
replacement. If a line item can be found in the UPB for selective demolition, that line
item will be used. If there is no line item for selective demolition, the Contractor will
locate the line item in the UPB. Then the Contractor generally creates an alternate pre-priced
line item removing the cost for the material and equipment, and the remaining labor
amount will be multiplied by a percentage, i.e. 50%. This is then be used as the means to demolish that item. This line item may be considered  pre-priced. If the line item cannot be found in the UPB, the demolition will be NPP.
Removal and replacement line item: An item that is to be removed and then replaced
without damaging the item. If a line item can be found in the UPB for removal and
replacement, that line item will be used. If there is no line item for removal and
replacement, the Contractor will locate the line item in the UPB. Then the Contractor
will create an alternate pre-priced line item removing the cost for the material and
equipment, and the remaining labor amount will be multiplied by 150%. This will be
used as the means to demolish that item. This line item will be pre-priced. If the line
item cannot be found in the UPB, the demolition will be an NPP.

Learn more…

job order contracting terms and defintions

Job Order Contracting, job order contracting certification program, JOC, joc certification, joc training programs, training for job order contracting

Training Service – All Aspects of Job Order Contracting

Training for Job Order Contracting

Introductory, Advanced, Regional, Virtual, On-site, & Certification

Whether are an Owner with a current JOC Program in place, a JOC Contractor working on a JOC,  and wish to continuously improve outcomes, or either an Owner, Contractor, or Subcontractor wanting to learn more about JOC, we likely have a training program for you.

Our term is experience in all aspects of Job Order Contracting, from do initial needs analysis and set up JOC programs, to line item cost estimating and reviewing estimates for Owners.

Our training sessions range from one hour to four days, based upon your requirements and level of detail.

Contact us for more information: info@4BT.us or Learn more…

Training for Job Order Contracting

JOC education, training, and certification help build strong teams!

 

IPD, JOB ORDER CONTRACT COEFFICIENT, Job Order Contracting, Job Order Contracting - Cloud-based Solution, Job Order Contracting - Education & Training, JOC, joc software, unit price book

Job Order Contracting – Cloud-based Solution

Cloud-based Job Order Contracting

Job Order Contracting – Cloud-based Solution

Project, Estimate, & Document Management.

Work on your Job Order Contract from anywhere, at anytime with 4BT-CE Building in the Cloud.

Job Order Contracting - Cloud-based Solution

Once logged-in, you just resume working exactly where you left off last time.

Everything you need is at your fingertips, just click, drag & drop, set quantities, and build a detailed unit price JOC estimate!

Simplify Job Order Contract Project Creation and Management!

JOC Project Managers, estimators, technical and non-technical teams can access and review activities real-time.

4BT-CE makes sharing of projects, estimates, and documents between owners, clients, contractors and subcontractors a snap…. and cost effective!

cloud-based job order contracting solutionBuilding in Cloud lets you:

Job Order Contracting - Cloud-based Solution   Simplify Project management… JOC Project manager and team have access to appropriate information real-time.

Job Order Contracting - Cloud-based Solution   Easily share projects, estimates, and reports.

Job Order Contracting - Cloud-based Solution   Instant access to drawings – DWG / PDF viewer

Job Order Contracting - Cloud-based Solution   Maintain and access documents  in the latest version

Job Order Contracting - Cloud-based Solution   Track and store all project / estimate changes

save-time-and-money-icon  Team management and problem solving in real-time.

 

Schedule an on-line introduction to 4BT-CE today.

 

WWW.4BT.US

4BT, 4BT-CE, and Building in Cloud are respective trademarks of Four BT, LLC and  Lemsys S.r.l respectively.

 

Integrated Project Delivery, IPD, JOB ORDER CONTRACT COEFFICIENT, job order contract process, Job Order Contracting, Job Order Contracting - Education & Training, job order contracting services, job process, JOC, LEAN Construction

Collaborative Construction Contracts Drive BIM, not Technology

Collaborative Construction Contracts Drive BIM, not Technology

Introduction

BIM, the life-cycle management of the built environment supported by digital technologies, holds promise, yet remains elusive to many.  Inefficient construction delivery methods and poorly designed contracts are the primary cause for inefficiencies across the architectural, engineering, construction, operations, and owner (AECOO) sector.   Failure to improve this situation generally stems from cultural, awareness, and competency related issues.

Construction delivery methods and their associated processes, contract documents, including operations manuals/execution plans are directly linked to the success or failure of a BIM.

The business strategy leading to the integration of previously disparate knowledge areas/competencies (design, construction operations, planning, finance), business processes, technologies, and teams is the primary goal of a BIM.  Attaining the requisite level of convergence requires use of common terms and definitions, standardized data architectures (Masterformat, Uniformat, Omniclass, etc.), and a shared set of goals, as well as risk/reward among project participants.

Understanding BIM

BIM is not 3D visualization, nor a single vendor’s software product.  As defined by the United States National BIM Standards (NBIMS3.0) BIM is consists of three inter-related components – modeling, model, and management. 

“Building Information Modeling: A BUSINESS PROCESS for generating and leveraging building data to design, construct and operate the building during its lifecycle. BIM allows all stakeholders to have access to the same information at the same time through interoperability between technology platforms.

Building Information Model: The DIGITAL REPRESENTATION of physical and functional characteristics of a facility. As such it serves as a shared knowledge resource for information about a facility, forming a reliable basis for decisions during its life cycle from inception onwards.

Building Information Management: The ORGANIZATION & CONTROL of the business process by utilizing the information in the digital prototype to effect the sharing of information over the entire lifecycle of an asset. The benefits include centralized and visual communication, early exploration of options, sustainability, efficient design, integration of disciplines, site control, as built documentation, etc. effectively developing an asset lifecycle process and model from conception to facility management.”

Accomplishing BIM requires integrating knowledge across multiple “business domains” – SPACE MANAGEMENT, PROJECT DELIVERY MANAGEMENT, OPERATIONS MANAGEMENT, CAPITAL ASSET MANAGEMENT, and CONTINUOUS IMPROVEMENT – and their associates “competencies” as shown in the figures below.

LEAN Construction Delivery - Asset Life-cycle Management

Figure 1 LEAN[1] Asset Life-cycle Management

bim life-cycle management

Figure 2 BIG DATA – Facility Life-cycle Management

 

The Role of the Construction Delivery Method

Studies show that only 2.5% of all global construction projects are delivered on-time and on-budget.  The use of the appropriate construction delivery methods can improve this staggeringly poor statistic to 90%+.

Construction delivery methods play a significant role in ultimate success or failure of BIM and any renovation, repair, maintenance, or new construction project.

The construction delivery methods that defines roles, responsibilities, risk, deliverables, outcomes, and determines ultimate project success or failure, equally or more so than any other primary consideration.

Within the above graphics, Integrated Project Delivery (IPD), Job Order Contracting (JOC), construction delivery methods can be seen in the top right quadrants.   Both are collaborative efficient, robust and transparent implementations of LEAN construction delivery.

Collaborative LEAN construction delivery methods shared the following characteristics:

  • Collaboration
  • Mutual Respect & Trust
  • Financial Transparency
  • Owner Leadership without excessive management & control
  • Shared Risk/Reward
  • Best Value Procurement
  • Common Standard Terms, Definitions, & Data Architectures (UNIFORMAT, MASTERFORMAT, OMNICLASS)
  • Continuous Education, Training, & Improvement
  • Key Performance Indicators (KPIs) / Audits
  • Written Execution and/or Operations Manuals (Roles, Responsibilities, Deliverables, Workflows / Standardized Work Processes, Reporting Requirements…) as a Contractual Component

By definition, BIM requires a collaborative construction delivery method due to the need for early and ongoing information sharing across multiple knowledge domains.

The Future

The systemic productivity problems associated to the AECOO sector are traceable to archaic, ad hoc, and antagonistic construction delivery methods.  These have unfortunately become part of our culture.

A primary focus upon education and change management is the only viable solution to reducing waste and improving productivity.

Focus must shift from the prevalent “first cost mentality” to “life-cycle cost” planning. On average, only 20% of a built structures cost resides in initial construction.  Procurement must shift from “lowest bidder” to “best value”.

Real property owners and facility managers must take on leadership roles in terms of stewardship of the built environment.

Collaboration should be mandated.

 

[1] LEAN CONSTRUCTION DEFINED
LEAN construction is the adaptation and application of processes from LEAN manufacturing.  The latter is believed to have been was first implemented at Toyota Motor Company in Japan.  The implementation, known as the Toyota Production System (TPS) was specific to Toyota and has since evolved in multiple forms of “LEAN philosophy”.   LEAN is a collaborative business process with a focus upon team collaboration, early and ongoing information sharing, and continuous improvement. Minimizing waste, increasing value, and accepting input from all persons within an organization are the hallmarks of LEAN. LEAN, as a business process philosophy, has been successfully implemented via progressive construction delivery methods for over two decades (Integrated Project Delivery – IPD, and Job Order Contracting – JOC).

JOC, for example, is specifically designed for repair, renovation, sustainability and minor new construction projects.  JOC has also been referred to as “IPD-lite”, as IPD is typically associated with major new construction projects. Within JOC, focus is upon long term relationships among all participants and early collaboration among team members. JOC is implemented through an inter-locking set of business processes, a standardized cost database, and is performance-based.   As a component of BIM, JOC can be used to deal with the numerous renovation, repair, and sustainability projects encountered by Owners, Contractors, Architects, Engineers and Suppliers, without the waste and burdens commonly associated with design-bid built, DBB. JOC is easily supported by technology to assure rapid and consistent deployment as well as ongoing monitoring and improvement.

The key “take away” is the importance of the inter-relationships and integrated competencies aligned by common goals.   In fact, one could easily argue that BIM, collaborative construction delivery are inseparable in practice.

LEAN is focused on the reduction of waste through the efficient assignment and release of work.  BIM, IPD and JOC are inherently LEAN. They focus on reducing the total cost of ownership, reducing non-value added processes and providing for more streamlined and predictable release of projects.  Predictable work flow and shared goals increased efficiency and decrease costs for Owners, Architects, Engineers and Contractors.

 

JOB ORDER CONTRACT COEFFICIENT, job order contract process, JOC, joc software, LEAN Construction, unit price book, upb

OpenJOC – LEAN Construction Delivery / Job Order Contracting

What is OpenJOC?

OpenJOC Job Order Contracting

OpenJOC, a term coined by Four BT, LLC, is the deployment of Job Order Contracting based upon LEAN construction delivery best management practices.
OpenJOC enables facility owners and facility managers to efficiently obtain construction services using a process tailored to the type, size and complexity of  the numerous renovation and repair projects commonly encountered.
OpenJOC leverages processes, standardized cost data, and technology to drive win-win relationships among all project participants and on-time, on-budget, quality construction outcomes.

openjoc job order contracting

 

Key characteristics of OpenJOC

  • Outcome-driven
  • Process-based
  • Best value procurement
  • Early and ongoing collaboration
  • Standardized, locally-researched cost data
  • Technology-supported
  • Ongoing monitoring & training
  • Long-term relationships

job order contracting

The Importance of Relationships

Relationships are critical to LEAN construction and successful Job Order Contracts. When considering a JOC, it is critical that appropriate relationships be developed, nurtured, and maintained among the owner and all participants.

Positive relationships, including an atmosphere of mutual trust and respect are inherent to OpenJOC.   They drive lower overall costs and virtually eliminate legal disputes. That said proper and well-defined relationships must be established, documented, and maintained from the day one, and a competent Owner with good leadership skills plays a vital role.

In some cases, consultants are hired to assist in managing a Job Order Contract. This practice, common in certain areas,  provides a temporary option for owners new to JOC, or during interim periods increased work volume.    Regardless of the reason, however, it critical that owners assure that JOC consultants maintain an appropriate contractual relationship.  For example, if a JOC consultant if paid a fee based upon construction dollar volume (specifically a percentage of total JOC construction volume), they should have not be responsible for approving JOC projects and/or JOC task orders.   This would present a conflict of interest and potential for mismanagement.

Thus, properly deveolped Job Order Contracts  have documented processes that support early and ongoing sharing of project work scope, detailed costs, and other required information, and  remove the ‘ad hoc’ methods, misinformation, distrust,  delays, and change orders associated with traditional construction delivery methods.

JOC & IPD White Papers

ASSET LIFE-CYCLE MODEL – Total Cost of Ownership Management

BIM, PROJECT DELIVERY METHODS, WASTE, & LACK OF LEADERSHIP

JOB ORDER CONTRACTING – Overview & Best Management Practices – Job Order Contracting White Paper 2016801

COLLABORATION IN CONSTRUCTION – IPD, JOC – Collaboration In Construction-White Paper

INTEGRATED PROJECT DELIVERY – for Public and Private Owners – Integrated_Project_Delivery_for_Owners_

THE HISTORY OF JOB ORDER CONTRACTING – The LEAN Construction Delivery Method

Job Order Contracting – A Procurement Success Story, 1998

Why BIM Will Not Succeed – Higher Level of Owner Competency Required

The What, Why and How of Job Order Contracting (JOC) – CEFPI Educational Brief

2015-IDIQ-Contract-White-Paper-National-Academy-of-Sciences

OpenJOC Job Order Contractingopenjoc - job order contracting
job order contract process, Job Order Contracting, Job Order Contracting - Education & Training, job order contracting services, JOC, joc software, upb

Published Job Order Contact Unit Price Data – Objective, Independent, and Cost Effective – UPB

Objective, Independent, and Cost Effective Line Item Cost Data for Job Order Contracting – Unit Price Book – UPB

job order contract unit price book upb

Objective, Independent, and Cost Effective line item cost data is critical to the success of any JOC Program.

Here is a Job Order Contract Unit Price Book Checklist.

  • Number and type of line items that will cover 90% of the tasks anticipated for the duration of the Job Order Contract (typically 30,000-60,000 unit price line items, although most JOCs use far fewer in actual practice)
  • Systematic arrangement of titles and descriptions  that describe construction work tasks in common terms that are easily understandable.  Abbreviations 
    should be limited, and follow a standard convention when used.
  • MasterFormat (registered trademark of the Construction Specification Institute) should be the basis of data architecture.
  • The level of cost detail should incorporate Material, Equipment, and Labor details as appropriate to the task, and a total not incorporation overhead & profit.
  • All costs should be researched locally and not dependent upon factors.
  • Demolition line items should be incorporated and organized per section (MasterFormat).
  • Line item “modifiers” based upon quantity, type of material, and/or site/work location, etc., should be included and listed under the “parent” line item.  This parent/child organization simplifies locating like items when preparing a construction cost estimate.
  • The unit price book should be updated annually in terms of costs.
  • Additional line items should also be incorporated annually if certain non-prepriced are found to be used repeatedly, and if allowed by the Job Order Contract and agreed upon between the owner/contractor.  (A non-prepriced line item is a unit price line item that is not included within the JOC UPB, however, required to accomplish a particular project.
  • Labor based upon Davis-Bacon wage rates (for Federal Government projects and many other public sector Job Order Contracts).

job order contract unit price book, upb

Equally important are competent internal and external participants, ongoing training, and high levels of collaboration and transparency.

Many JOC Programs have strayed away from core values and benefits associated with Job Order Contracts, and have virtually removed owners from direct daily participation.  Consultants run JOC programs in some instances may actually receive a fee to approve/disapprove JOC projects.  This type of fee-based”JOC outsourcing” is based upon construction volume, and respects a clear conflict of interest and an opportunity for fraud.

Obtaining truly beneficial outcomes from Job Order Contracting on a consistent and long-term basis requires direct owner/contractor interface, collaboration, and transparency.   While it’s a performance-based reward approach, shared risk/reward should be among the owner and the contractor, versus an intermediary such as a consultant.

 

via www.4BT.US – Helping Owners, Contractors, Subcontractors, Architectural&Engineering and Contract Management firms develop, deploy, and execute best management practice Job Order Contracts.

 

IPD, job order contract process, JOC, joc software, LEAN Construction

LEAN Asset Life-cycle Management – Achieve Optimal Construction Outcomes

Optimal construction outcomes such as 90%+ of project on-time and on-budget and 96% satisfaction levels are achieved daily, however, by less than 5% of all real property owners, contractors, architects and engineers.   The net result is 2.5% of all construction projects are actually delivered on-time and on budget.

The path to improvement has been available for nearly 30 years….  collaborative LEAN construction delivery methods such as Integrated Project Delivery, IPD (for major new construction) and Job Order Contracting, JOC (for renovation, repair, sustainability, and minor new construction).

Efficient life-cycle management of physical infrastructure (facilities, roads, dams, bridges, airports, mass transit, ….) has proved equally elusive.   Life-safety, environmental, economic mismanagement are the norm versus the exception.

Again, solutions have been available for decades, yet are practiced by a select few.

Until there is focus upon improving our formal and professional educational practices and associated levels of competency across the AECOO sector… environmental and economic waste will continue unabated (AECOO – Architecture, Engineering, Construction, Operations, Owner).

As we all know, real property owners remain ultimately responsible for mismanagement of the built environment.  Owners pay the bills and allow poor outcomes to be acceptable.

LEAN Construction Delivery - Asset Life-cycle Management

JOB ORDER CONTRACT COEFFICIENT, job order contract process, Job Order Contracting, Uncategorized

Job Order Contracting by the Numbers

Best Management Practice (BMP) JOC by the Numbers

job order contracting

  1. Early engagement of contractors in a collaborative process.
  2. Transparent pricing.  The costs of each project (task order) is determined using a published Unit Price Book – UPB.  The UPB is a set of line item unit costs including detailed a description of the task(s) and associated material, labor, and equipment breakdowns.
  3. Best Value procurement process.
  4. Contractor applies a coefficient to project / task order costs calculated using the UPB – Coefficient incorporates overhead, profit, and other potential variables.
  5. Minimum and maximum contact value per year and per project / task order.
  6. Contractors continuously receive task orders from owner/facility manager.
  7. Design work is generally minimal and provided by the contractor.
  8. Job Order Contracts can have a term of 1 year, or 1 year plus up to four option years.
  9. Owners have the sole authority to extend requests for work and/or extend the contract.
  10. JOC consultants can facilitate the process.  Consultants, however, should not be paid to approve projects if they are being paid a percentage of the total JOC construction volume.  Learn more…

via www.4BT.US

 

 

Integrated Project Delivery, IPD, job order contract process, Job Order Contracting, Job Order Contracting - Education & Training, LEAN Construction, Uncategorized

Performance-based Construction Contracting

Performance-based Construction Contracting

LeanConstructionJobOrderContracting.png

Performance Based Contract Management principles for Construction have existed for decades, and include Integrated Project Delivery and Job Order Contacting.

Task Orders are focused upon and emphasize outcomes, repeatable processes, standardized information, and expected quality results rather than excessive management and control versus ‘ad-hoc’ traditional methods.

Contractor innovation in achieving stated outcomes is rewards.

Implementation includes:

 

via www.4BT.US

 

 

 

JOB ORDER CONTRACT COEFFICIENT, Job Order Contracting, Job Order Contracting - Education & Training, unit price book, upb

Understanding the Contractor’s Job Order Contract Coefficient

UNDERSTANDING THE CONTRACTOR’S JOB ORDER CONTRACT COEFFICIENT

JOB ORDER CONTRACTING COEFFICIENT

A Job Order Contract Coefficient is a numerical factor that represents costs (generally indirect costs) not included in the unit price line items within the Unit Price Book, UPB, associated with the Job Order Contract.   Example include, general and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, and contractor’s profit.

Contingent costs, such as labor rate changes and inflation in option years, may also be covered in the coefficient when an Economic Price Adjustment or annually updated UPB are not used.

A Job Order Contract, JOC request for proposal, RFP, should explain the unit price book, and specify what types of costs, as a minimum, must be covered by the coefficient(s). Offerors should be asked to specify in their proposal what additional types of costs are included in their coefficient(s). The coefficient(s) proposed by the offeror and accepted by the owner are incorporated in the JOC contract. Pricing of option periods, to include consideration of any wage adjustments when Economic Price Adjustment is not used, are covered by the contractor’s coefficient(s) proposed for those periods.

The contractor’s price coefficient may include, but is not limited to the following, as specified within the Job Order Contract:

  • Contractor’s overhead and profit
  • Subcontractors’ overhead and profit
  • Insurance
  • All costs associated with bonding (specifically including bond premiums)
  • Employee payroll taxes, insurance and fringe benefits
  • Business taxes, contributions, memberships, corporate headquarters support (legal, financial, etc.)
  • All waste and excess material
  • Sales tax on material and equipment costs
  • Clean up
  • Mobilization and close out for the total contract and each task order
  • Compliance with environmental laws (overhead {indirect} costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)
  • Compliance with protection and safety laws (i.e., safety rails, face and clothing protection, etc.)
  • Traffic and work site signs and barriers
  • Project management and supervision
  • Protection of and/or moving of owner property
  • Quality control
  • Office management and equipment
  • Depreciation of mobile office(s)
  • Interest associated with funding of equipment and payroll
  • Submittal preparation
  • As built drawings
  • Permits, licenses and fees
  • Other risks of doing business (i.e., risk of a lower than expected contract dollar value; risk of a high inflation cost if factors are bid for option years; risk of poor subcontractor performance and re-performance)

 

job order contract process, Job Order Contracting, Job Order Contracting - Education & Training, job order contracting services, job process, JOC, joc software, LEAN Construction, unit price book, upb

JOC ‘Job Order’ process – Optimized execution of facility renovation, repair construction projects.

 

 

JOC Work Order Process / Job Order Process

  1. Work request
  2. Technical/engineering team reviews request for JOC suitability
  3.  JOC Administrator (contracting/purchasing authority) works collaboratively with technical/engineering team to prepare a preliminary scope of work for the ‘Job Order’ and sends it to the awarded JOC Contractor.  This is also accompanied by a request for a joint site visit.
  4. Contractor prepares detailed line item cost estimate for the job order.
  5. Owner (contracting/purchasing and technical teams) reviews contractor proposal
  6. Owner/contractor negotiations (as needed)
  7. Final Job Order estimate approved (or request cancelled) and ‘Notice to Proceed’ and ‘Job Order Package’ provided to contractor.
  8. Job Order ‘kick-off’ meeting held (owner and contractor)
  9. Regular (every two weeks minimum) site visits by owner.
  10. Progress payments (if authorized/applicable)
  11. Contractor provides notice of completion.
  12. Owner final inspection
  13. Close-out (or punchlist is created).  Final or partial payment.

 

via www.4BT.US –  Our Team helps Owners, Contractors, Subcontractors, as well as Architectural&Engineering and Contract Management firms, to develop, deploy, and execute best practice Job Order Contracts.

  • Education, Training, and Support for LEAN construction delivery method.
  • Structured, Reliable, Best Value, Construction Cost Data & Unit Price Books.
  • Technology supporting low cost, consistent deployment and monitoring.

 

 

 

 

 

Uncategorized

Collaboration in Construction – From “ad-hoc” to “best process”.

Traditional construction procurement and construction delivery methods, as well as ‘ad hoc’ daily facility management operations are unreliable and costly.

Over the past few years real property owners are being pressured more than ever to transition sustainable economic and environmental facilities management policies and programs.

Many commercial real property owners and facilities managers will require building competencies in all aspects of built environment life-cycle management.

Core areas of focus, from a “60,000” foot view include;

  • Strategic alignment of buildings and infrastructure with mission of the organization
  • Change management implement, specifically shifting from ‘ad hoc’ methods to program and process-based workflows.
  • Leverage of current actionable information and tools to support decision-making
  • Best value, collaborative LEAN construction delivery methods
  • Outcome-based strategies targeting lower costs (fewer change orders, higher productivity, total cost of ownership versus first cost, fewer emergency repairs), reduced risk (higher financial transparency, preventive/predictive maintenance,  life/safety prioritization), and improved overall satisfaction (on-demand service delivery, long term relationship with service providers with local knowledge of assets and conditions, stakeholder engagement)

 

BIM Life-cycle Management Competency, Common Terms, and Change Management

via www.4BT.US  – We help Owners, Contractors, Subcontractors, as well as Architectural&Engineering and Contract Management firms to develop, deploy, and execute best practice Job Order Contracts.

  • Education, Training, and Support for LEAN construction delivery methods.
  • Construction Cost Data & Unit Price Books – Structured, Reliable, Best Value.
  • Technology to support low cost, consistent deployment and monitoring.